Equipment for Modernization of manual air quality monitoring stations Bishkek (7), Osh (1)

Request for Quotations
Air Quality Improvement Project in the Kyrgyz Republic (AQIP)
RFQ Ref No.: AQIP/1.1/RFQ/INT 1-2026
Procurement of Equipment for air quality monitoring stations (AQMS) for the Hydrometeorological Service under the Ministry of Emergency Situations of the Kyrgyz Republic (Kyrgyzhydromet)
RFQ Date: 30.04.2026
To: All bidders
Address:
Additional data:
Dear Bidders,
Request for Quotation (RFQ)
1. This RFQ is intended for the Procurement of Equipment for Modernization of manual air quality monitoring stations Bishkek (7), Osh (1) for the Hydrometeorological Service under the Ministry of Emergency Situations of the Kyrgyz Republic (Kyrgyzhydromet)
2. Ministry of Natural Resources, Ecology and Technical Supervision of the Kyrgyz Republic received funding from the International Development Association to finance the costs of the Air Quality Improvement Project in the Kyrgyz Republic, and intends to apply part of the proceeds of this loan/grant toward payments under the contract AQIP/1.1/RFQ/INT 1-2026 for the Procurement of Equipment for Modernization of manual air quality monitoring stations Bishkek (7), Osh (1) for the Kyrgyzhydromet.
3. Ministry of Natural Resources, Ecology and Technical Supervision of the Kyrgyz Republic now invites quotation from supplier for the Procurement of Equipment for Modernization of manual air quality monitoring stations Bishkek (7), Osh (1) for the Kyrgyzhydromet, described in Annex 1: Purchaser’s Requirements, attached to this RFQ.
Fraud and Corruption
4. The Bank requires compliance with the Bank’s Anti-Corruption Guidelines and its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework, as set forth in the attachment to the Contract Conditions (Attachment A).
5. In further pursuance of this policy, Suppliers shall permit and shall cause their agents (where declared or not), subcontractors, sub consultants, service providers, suppliers, and personnel, to permit the Bank to inspect all accounts, records and other documents relating to the RFQ and contract performance (in the case of award), and to have them audited by auditors appointed by the Bank.
Eligible Goods and Related Services
6. All the Goods and Related Services, to be supplied under the Contract and financed by the Bank may have their origin in any country in accordance with Para. 10.
4
Eligible Suppliers
7. In case the Supplier is a joint venture (JV), all members shall be jointly and severally liable for the execution of the entire Contract in accordance with the Contract terms. The JV shall nominate a representative who shall have the authority to conduct all business for and on behalf of any and all the members of the JV during the Request for Quotations process and, in the event the JV is awarded the Contract, during contract execution.
8. A Supplier may have the nationality of any country, subject to the restrictions pursuant to para. 9 and 10 hereinafter. A Supplier shall be deemed to have the nationality of a country if the Supplier is constituted, incorporated or registered in, and operates in conformity with, the provisions of the laws of that country, as evidenced by its articles of incorporation (or equivalent documents of constitution or association) and its registration documents, as the case may be. This criterion also shall apply to the determination of the nationality of proposed subcontractors or sub consultants for any part of the Contract including Related Services.
9. Firms and individuals may be ineligible if so indicated in para. 10 below and:
(a) as a matter of law or official regulations, the Borrower’s country prohibits commercial relations with that country, provided that the Bank is satisfied that such exclusion does not preclude effective competition for the supply of Goods or the contracting of works or services required; or
(b) by an act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, the Borrower’s country prohibits any import of Goods or contracting of works or services from that country, or any payments to any country, person, or entity in that country.
10. In reference to paras. 6 and 8, for the information of suppliers, at the present time firms, goods and services from the following countries are excluded from this procurement process:
(a) Under para. 6 and 9 (a): none.
(b) Under para. 6 and 9 (b): none.
11. A Supplier that has been sanctioned by the Bank, pursuant to the Bank’s Anti-Corruption Guidelines, in accordance with its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework as described in the attachment to the Contract Conditions (Attachment A) paragraph 2.2 d., shall be ineligible to submit Quotations or be awarded or otherwise benefit from a Bank-financed contract, financially or otherwise, during such period of time as the Bank shall have determined. A list of debarred firms and individuals is available on the Bank’s external website: http://www.worldbank.org/debarr.
12. Suppliers that are state-owned enterprises or institutions in the Purchaser’s country may be eligible to compete and be awarded a Contract(s) only if they can establish, in a manner acceptable to the Bank, that they:
(a) are legally and financially autonomous;
(b) operate under commercial law; and
(c) are not under supervision of the Purchaser.
13. A Supplier shall not have a conflict of interest. Any Supplier found to have a conflict of interest shall be disqualified. A Supplier may be considered to have a conflict of interest for the purpose of this Request for Quotation process, if the Supplier:
(a) directly or indirectly controls, is controlled by or is under common control with another Supplier that submitted a Quotation;
(b) receives or has received any direct or indirect subsidy from another Supplier that submitted a Quotation;
(c) has the same legal representative as another Supplier that submitted a Quotation;
(d) has a relationship with another Supplier that submitted a Quotation, directly or through common third parties, that puts it in a position to influence the Quotation of another Supplier, or influence the decisions of the Purchaser regarding this Request for Quotations process; or
(e) or any of its affiliates participated as a consultant in the preparation of the design or technical specifications of the Goods, or Related Services, that are the subject of the Request for Quotations process; or
(f) or any of its affiliates has been hired (or is proposed to be hired) by the Purchaser or Borrower for implementing the Contract; or
(g) would be providing Goods, works, or non-consulting services resulting from, or directly related to consulting services for the preparation or implementation of the project specified in this Request for Quotations, that it provided or were provided by any affiliate that directly or indirectly controls, is controlled by, or is under common control with that firm; or
(h) has a close business or family relationship with a professional staff of the Borrower (or of the project implementing agency, or of a recipient of a part of the loan) who: (i) are directly or indirectly involved in the preparation of the Request for Quotations or specifications and/or the evaluation of Quotations, of the subject Contract; or (ii) would be involved in the implementation or supervision of such Contract unless the conflict stemming from such relationship has been resolved in a manner acceptable to the Bank throughout the Request for Quotations process and execution of the Contract.
Performance Security
14. “The successful Bidder shall submit a Performance Security in accordance with the Contract Conditions.”
Qualification criteria
15. The Bidder shall have experience in the successful completion of at least two (2) similar contracts during the period 2023–2026, with a total value of not less than USD 40,000. Copies of executed contracts, including all attachments (such as delivery and acceptance certificates, electronic invoices, etc.), shall be provided. Similar contracts shall mean contracts for the supply of equipment for air and gaseous impurity sampling, environmental monitoring, and meteorological measurements (including aspirators, sampling probes, sample heating systems, meteorological sensors, and related equipment), as well as medical and laboratory equipment intended for sampling, transportation, storage, and analysis of samples (including vacuum aspirators, biological or gas sampling systems, diagnostic and monitoring devices).
16. Provide confirmation of no outstanding tax liabilities (for residents of the Kyrgyz Republic).
17. Provide confirmation of no outstanding social insurance contributions (for residents of the Kyrgyz Republic).
18. The Bidder shall provide technical specifications of the offered equipment, including detailed technical descriptions indicating model, brand, and photographs, in compliance with the technical requirements.
19. Provide a scanned copy of the original document confirming access to financial resources for the last three (3) months, demonstrating the availability of funds or credit lines in the amount of at least 30% of the quoted proposal price.
20. Provide a scanned copy of the original certificate of registration.
Manufacturer’s Authorization
21. A Bidder that does not manufacture or produce the Goods it offers to supply shall submit a Manufacturer’s Authorization for Aspirator for sampling gaseous impurities, Sampling probe for vertical profiling with an air sample heating device and Meteorological parameter measurement module using the form included to this RFQ to demonstrate that it has been duly authorized by the manufacturer or producer of the Goods to supply these Goods in the Purchaser’s Country.
Validity of offers
22. The offers shall be valid until: 45 days from the day indicated as the deadline for submission of bids.
Quoted Price
23. Prices shall be quoted in the following manner:
(a) For Goods to be supplied from outside the Purchaser’s Country:
(i) the CIP price of the Goods, named place of destination in the Purchaser’s Country: CIP-Bishkek.
The prices offered by the Bidder shall remain fixed during the entire period of the Bidder's performance of the contract and shall not be subject to change.
24. The Bidder may quote its price in a foreign currency of its choice in addition to the currency of the Purchaser’s Country (for any local costs as applicable).
Clarifications
25. Any clarification request regarding this RFQ may be sent in writing to e-mail: aqip.procur@gmail.com, airqualitypiu@gmail.com (cc: seidanasn@gmail.com) before 18:00 on May 20, 2026. The Purchaser will forward copies of its response to all Suppliers including a description of the inquiry but without identifying its source.
Submission of Quotations
26. Quotation is to be submitted in the form attached at Annex 2 and by email. Quotation should be submitted as email attachments shall be in the form of scanned non- editable images. To facilitate the procurement process, the Purchaser may require copies of the same quotation in other formats (such as in Word or Excel).
27. The deadline for submission of Quotation is: before 14.00, May 25, 2026. (Bishkek time)
28. The address for submission of Quotation is: 2 Erkindik Boulevard, Bishkek city, Kyrgyz Republic, PIU under Ministry of Natural Resources, Ecology and Technical Supervision of the Kyrgyz Republic.
7
Attention: Gulnara Abdyldaeva, Director of the PIU E-mail address: airqualitypiu@gmail.com. aqip.procur@gmail.com (cc: seidanasn@gmail.com)
The buyer is not responsible if the offer is sent to another e-mail.
Opening of Quotation
29. Quotations will be opened by the Purchaser’s representative immediately after the deadline for the submission of Quotation.
30. The Bid opening shall take place at:
Address: Erkindik Blvd. 2,
Floor/Room number: 115
City: Bishkek
ZIP Code: 720 010
Country: The Kyrgyz Republic
The deadline for Bid submission is:
Date: May 25, 2026
Time: 2 pm. (Bishkek time).
Evaluation of Quotation
31. Quotation will be evaluated to ensure compliance with the Technical Specifications, Delivery and Completion Schedules and any other requirements of the RFQ.
32. The comparison shall be on the basis of CIP (place of final destination) prices for Goods to be supplied from outside the Purchaser’ country and EXW prices plus cost of inland transportation and insurance to place of destination, for Goods supplied from within the Borrower’s country; together with prices for any required installation, training, commissioning and other services. The evaluation of prices shall not take into account custom duties and other taxes levied on imported goods quoted CIP and sales and similar taxes levied in connection with the sale or delivery of goods.
26. The lowest evaluated price will be determined after correcting any arithmetic errors and other specified adjustments, if any.
27. Quotation will be evaluated for the whole lot under this RFQ. If a Price Schedule shows items listed but not priced, their prices shall be assumed to be included in the prices of other items. An item not listed in the Price Schedule shall be assumed not included in the Quotation, and provided that the Quotation is substantially responsive, the average of the item price as quoted by substantially responsive Suppliers will be added to the Quoted Price and the equivalent total price of the Quotation so determined will be used for price comparison.
28. For evaluation and comparison purposes, the currency(ies) of the Quotation shall be converted into a single currency. The currency that shall be used for comparison purposes to convert at the selling exchange rate offered prices expressed in various currencies into a single currency is: US Dollar. The source of exchange rate shall be: National Bank of the Kyrgyz Republic - www.nbkr.kg. The date for the exchange rate shall be: 28 days before bid opening.
Contract Award
29. The Contract will be awarded to the Supplier/s who:
(a) is eligible and offers eligible Goods;
(b) offers the lowest evaluated price/s,
8
(c) technically compliant quotation, and
(d) guarantees delivery, in accordance with the delivery period/s.
30. The Purchaser shall invite by the quickest means the successful Supplier/s for any discussion/ negotiation that may be needed to conclude the contract or otherwise for contract signature.
The Purchaser will also send to the winning bidder a request for a beneficial ownership disclosure form providing additional information on its beneficial ownership. The Beneficial Ownership Disclosure Form must be submitted within five (5) business days of receipt of this request.
31. The Purchaser shall communicate by the quickest means with the other Suppliers on its contract award decision. An unsuccessful supplier may request clarifications as to why its quotation was not determined to be successful. The Purchaser will address this request within a reasonable time.
32. The Purchaser shall publish a contract award notice on its website with free access, if available, or in a newspaper of national circulation or UNDB online, within 15 days after award of contract. The information shall include the name of the successful Supplier, the Contract Price, the Contract duration, summary of its scope and the names of the Suppliers and their quoted and evaluated prices.
On behalf of the Purchaser:
Signature:
Name: Gulnara Abdyldaeva
Title/position: PIU Director
Attachments:
Annex 1: Purchaser’s Requirements
Annex 2: Quotation Form
Annex 3: Contract Forms