Region: Mongolia
JICA consultant contract announcement: Mongolia School Feeding Program Administrative Capacity Building Project
Public Notice Based on the "Rules for Handling Contract Procedures of Independent Administrative Agency Japan International Cooperation Agency" (Rules (Procurement) No. 8 of 2003), the following is hereby announced. October 7, 2026 JICA Contract Administrator Board
Details
1. Title of Public Notice: Mongolia School Feeding Program Administrative Capacity Building Project
2. Matters for Competition: As per Chapter 1, Section 1 of the Request for Proposals.
3. Eligibility for Competition: As per Chapter 1, Section 3 of the Request for Proposals.
4. Contract Terms: Refer to the "Contract Terms for Business Implementation and Support Services" and the "Contract Form".
5. Submission of Proposals and Quotations: As per Chapter 1, Sections 2 and 6 of the Request for Proposals.
6. Other: As per the Request for Proposals.
Request for Proposals
Project Name: Mongolia School Feeding Program Administrative Capacity Building Project
Procurement Management Number: 26a00497
[Content Structure]
Chapter 1: Procedures for Request for Proposals
Chapter 2: Draft Special Specifications
Chapter 3: Notes on Preparing Proposals
This document explains the details of the services that the "Japan International Cooperation Agency (hereinafter referred to as "JICA")" intends to entrust to private consultants, etc., and the method for selecting the contractor (Request for Proposals).
Request for Proposals is a method of selecting the most advantageous contractor for JICA by comprehensively evaluating the proposals, technical proposals, and capabilities of the competing participants based on the proposals submitted by them.
Competing participants are requested to submit proposals and quotations for this project based on this document and the loaned materials.
Furthermore, Chapter 2 "Draft Special Specifications" and Chapter 3, Section 2 "Conditions for Project Implementation" of this document indicate the basic content for preparing proposals, and do not preclude competing participants from supplementing, improving, or modifying parts thereof when submitting their proposals. The content of the proposal will be discussed during the contract negotiations with the party granted negotiation rights, and the "Special Specifications" will be finalized as an attachment to the contract.
October 7, 2026 JICA Procurement Department
Chapter 1: Procedures for Request for Proposals
1. Matters for Competition
(1) Project Name: Mongolia School Feeding Program Administrative Capacity Building Project
(2) Project Details: As per "Chapter 2 Draft Special Specifications"
(3) Applicable Contract Terms: The "Contract Terms for Business Implementation and Support Services" will apply. Accordingly, the services (services) stipulated in the contract will be provided overseas, and will be treated as an overseas transaction, and will be exempt from consumption tax. Therefore, please calculate the final quotation without adding consumption tax. (All items are tax-exempt.)
However, for services related to domestic training (or invitation to Japan), a separate contract based on the "Contract Terms for Business Implementation of Technical Training Support Services" will be concluded. In the final quotation for this contract, please calculate separately for the main contract and domestic training (or invitation to Japan).
(4) Contract Implementation Period (Planned): December 2026 - January 2030
Although there is no intention to divide the contract implementation period as mentioned above, competing participants are permitted to propose a division of the contract implementation period after considering the project implementation schedule. If the contract implementation period is divided and the contract implementation period for each installment exceeds 12 months, the maximum amount for the advance payment will be limited. Specifically, advance payments will be allowed to be claimed in installments of one year each, with limits set for each installment.
There may be cases where the local work period, contract implementation period, and project details described in this Request for Proposals are changed due to reasons on the counterpart government side. These will be determined through consultation during contract negotiations.
(5) Limitation of Advance Payment
For this contract, as the contract implementation period exceeds 12 months, the maximum amount for the advance payment will be limited.
Specifically, advance payments will be allowed to be claimed in installments of one year each, with the following limits set for each installment. This is based on the assumption of the contract implementation period mentioned in (4) above, and the limits, etc., for cases where the contract implementation period differs will be confirmed during contract negotiations.
1) First installment (after contract signing): Up to 12% of the contract amount.
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2) Second installment (after 13 months from contract signing): Up to 12% of the contract amount.
3) Third installment (after 25 months from contract signing): Up to 12% of the contract amount.
4) Fourth installment (after 37 months from contract signing): Up to 4% of the contract amount.
(6) Setting of Partial Payments
For this contract, the following partial payments will be set. The specific timing of partial payments will be confirmed during contract negotiations, but the following is envisioned.
1) Fiscal Year 2027 (around December 2027)
2) Fiscal Year 2028 (around February 2029)
2. Contact Department, Schedule, etc.
(1) Selection Procedure Contact Point: Procurement Department, Contract Promotion Division 1/Division 2 Email address: outm1@jica.go.jp
(2) Project Implementation Department: Human Development Department, Health Group II, Health Team IV
(3) Schedule
The schedule for this project is as follows.
No. Item Date
1 Deadline for downloading materials Until October 13, 2026
2 Questions regarding the Request for Proposals By October 15, 2026, 12:00 PM
3 Answers to questions By October 20, 2026
4 Deadline for submission of final quotations, separate quotations, proposals, etc. November 2, 2026, 12:00 PM
5 Notification date of evaluation results By November 12, 2026
6 Application date for technical evaluation explanation From the business day following the email transmission date of the evaluation results notification (for 7 business days) (Application destination: https://forms.office.com/r/6MTyT96ZHM)
*This has been changed since the public notice in July 2023.
1 Due to the need to account for expenses according to progress each fiscal year, payments corresponding to the completed work must be made annually.
2 3. Eligibility for Competition
(1) Confirmation of Various Qualifications: Please refer to the latest version of the "Guidelines for Proposal Preparation in Consultant Contracts". (URL:https://www.jica.go.jp/announce/manual/guideline/consultant/20220330.html)
1) Negative Qualifications Restrictions
2) Positive Qualification Requirements
3) Confirmation of Eligibility Requirements
(2) Elimination of Conflict of Interest: The following parties are not permitted to participate in the competition.
Contractor for "Mongolia Nationwide Cooperation-Based Sustainable and High-Quality School Feeding Operation Capacity Building Project Detailed Planning Survey (Evaluation Analysis)" (Procurement Management Number: 25a00886) (Japan Development Service Co., Ltd.) and personnel engaged in that work.
(3) Possibility of Forming a Joint Venture: The formation of a joint venture is permitted. However, the Project Manager shall be from the representative of the joint venture.
Furthermore, members of the joint venture (excluding the representative) are not required to meet the eligibility requirements stipulated in 1) Uniform Qualification for All Ministries and 2) Japanese Corporate Registration as specified in (1) 2) above (at the time of contract negotiation, corporate...
