Supply of Summer Uniforms for Correctional Officers, etc.

Public Invitation to Bid (Draft) The following will be offered for open competitive bidding. September 2, 2024 Obligating Officer Director of Tokyo Detention House Hiroyuki Iwasaki ○ Procurement Organization Number 013 ○ Location Number 13 ○ No. 18 1. Procurement Details (1) Item Classification Number 7 (2) Items to be Purchased, etc., and Quantity: Supply of summer uniforms for correctional officers, etc., one set. (3) Specifications of Procurement Item, etc.: As per the bid explanation document and specifications. (4) Delivery Deadline: March 19, 2025 (5) Delivery Location: Place designated by the Obligating Officer. (6) Bidding Method: When determining the successful bid, the successful bid price shall be the amount obtained by adding 10 percent of the amount stated in the bid form to that amount (if there is a fraction of less than one yen in that amount, the fraction shall be rounded down). Therefore, bidders shall state in their bid form the amount equivalent to 100/110 of the estimated contract amount, regardless of whether they are taxable businesses or tax-exempt businesses with respect to consumption tax and local consumption tax. 2. Qualifications for Participation in Competition (1) Not to fall under the provisions of Article 70 of the Cabinet Order concerning Budget, Audit and Accounting. Furthermore, minors, persons under guardianship, or persons under assistance who have obtained the necessary consent for concluding the contract may fall under cases of special reasons in the same article. (2) Not to fall under the provisions of Article 71 of the Cabinet Order concerning Budget, Audit and Accounting. (3) To have qualifications graded A or B in "Manufacture of Goods" or qualifications graded C in "Manufacture of Goods" in the FY2025, 2026, and 2027 qualification for participation in tenders with the Ministry of Justice (Unified qualification for all ministries and agencies), and to have a record of manufacturing goods of comparable specifications to this procurement. (4) To be able to reliably procure the necessary materials. (5) To be able to secure inspection equipment and personnel in Japan for the inspection of procured goods. Furthermore, since test reports from the contractor and designated testing agencies are required for the test items specified in the specifications, the contractor must be able to cooperate with these. (6) To meet other qualifications determined by the Obligating Officer based on the provisions of Article 73 of the Cabinet Order concerning Budget, Audit and Accounting. 3. Place for Submission of Bid Forms, etc. (1) Place for Submission of Bid Forms, Place to Show Contract Terms, Place for Distribution of Bid Explanation Documents, and Contact Point Correctional Planning and Procurement Office, Procurement Management Section, Correction Bureau, Ministry of Justice, 1-35-1 Kosuge, Katsushika-ku, Tokyo, 124-8565 Phone: 03-6662-7063 (2) Use of Electronic Procurement System: This is a project for which the Electronic Procurement System can be used. (3) Method of Distribution of Bid Explanation Documents, etc.: From the date of announcement, at the place indicated in (1) above, from 9:00 AM to 5:00 PM (excluding holidays as defined in Article 1 of the Law Concerning Holidays for Administrative Organs (Law No. 91 of 1988) and the period from 12:00 PM to 1:00 PM), and via the Electronic Procurement System. (4) Deadline and Place for Submission of Certificates, etc.: October 14, 2024 (Wednesday) 5:00 PM. Submit to the place indicated in (1) above or on the Electronic Procurement System. (5) Deadline and Place for Submission of Bid Forms: October 22, 2024 (Thursday) 5:00 PM. Submit to the Correctional Planning and Procurement Office or on the Electronic Procurement System. (6) Date and Place of Bid Opening: October 23, 2024 (Friday) 10:00 AM. Conference Room, Tokyo Detention House Building, and the Electronic Procurement System. 4. Other (1) Language and currency to be used in contract procedures: Japanese and Japanese currency. (2) Bid bond and contract deposit: Exempt. (3) Matters required of bidders: Those who wish to participate in this open competition must submit the confirmation documents, etc., specified in the bid explanation document and specifications by the designated deadline for the procurement of goods specified in this notice. Furthermore, they must respond to requests for explanation regarding such documents from the Obligating Officer by the day before the bid opening date. (4) Invalid bids: Bids submitted by persons who do not meet the qualifications for participation in competition specified in this notice, and bids that violate the conditions related to bidding, shall be deemed invalid. (5) Requirement for contract creation: Required. (6) Method of determining the successful bidder: The successful bidder shall be the bidder who has submitted a bid form with documents attached proving their ability to supply the goods specified in this notice, and who has submitted a valid bid at the lowest price within the limit of the estimated price prepared in accordance with the provisions of Article 79 of the Cabinet Order concerning Budget, Audit and Accounting. (7) Negotiation in procedures: None. (8) Other: Details will be provided in the bid explanation document. 5. Summary (1) Official in charge of disbursement of the procuring entity: IWASAKI Hiroyuki, the Director in charge of general affairs of the Tokyo Detention House (2) Classification of the products to be procured: 7 (3) Nature and quantity of items to buy: Juvenile training school officer's summer uniform, 1 set (4) Delivery period: 19 March 2027 (5) Delivery place: Place designated by of fiscal in charge of disbursement of the procuring entity. (6) Qualification for participating in the tendering procedures: Suppliers eligible for participating in the proposed tender are those who shall: ①Not come under Article 70 of the Cabinet Order concerning the Budget, Auditing and Accounting. Furthermore, minors, Person under Assistance that obtained the consent necessary for concluding a contract may be applicable under cases of special reasons within the said clause. ②Not come under Article 71 of the Cabinet Order concerning the Budget, Auditing and Accounting. ③Have Grade A or B in “Manufacture of goods” in terms of the qualification for participating in tenders related to the Ministry of Justice(Single qualification for every ministry and agency) in the fiscal year 2025,2026,2027. Or Have Grade C in “Manufacture of goods” in terms of the qualification for participating in tenders laid down by the Ministry of Justice(Single qualification for every ministry and agency)for the purpose of the procurement in the fiscal years of 2025, 2026，2027 and have a record of Manufacturing textile contract concerned of more than equal.④Be able to make satisfactory procurement of materials and ⑤Be able to secure the equipment and personnel here in Japan necessary for the inspection of the procured products, and at the same time, to give their cooperation to submit the examination reports prepared by the manufactures themselves and the examination agencies designated by the Ministry as regards the examination items prescribed in the specifications. ⑥Meet the qualification requirements which the Obligating Officer may specify in accordance with Article 73 of the Cabinet Order. (7) Time limit for tender: 17:00, 22 October 2026 (8) Contact point for the notice：Correctional Planning and Procurement Office, Correction Bureau, Ministry of Justice, 1-35-1 Kosuge, Katushika-ku, Tokyo, 124-8565 Japan TEL 03-6662-7063 Procuring Organization: Ministry of Justice Location: Tokyo Procurement Type: Public Invitation to Bid (WTO Covered) Category: Goods and Services