[Tohoku Regional Development Bureau HQ] Tohoku Regional Development Bureau Information Security Audit Support Services

[Tohoku Regional Development Bureau HQ] Tohoku Regional Development Bureau Information Security Audit Support Services Bid Announcement We will conduct a public competitive tender as follows. October 2, 2026 Disbursing Officer KOJIMA Yu, Director-General of Tohoku Regional Development Bureau 1. Matters for Competitive Bidding (1) Procurement Name: Tohoku Regional Development Bureau Information Security Audit Support Services (Project subject to electronic procurement system) (2) Quantity, Quality, and Specifications, etc.: As per the bid documents. (3) Performance Deadline: March 31, 2027 (4) Performance Location: As per the bid documents. (5) Bidding Method: When determining the successful bidder, the successful bid price shall be the amount obtained by adding 10% of the bid amount to the bid amount (if there is a fraction of less than 1 yen, that fraction shall be rounded down). Therefore, bidders shall state in their bid the amount equivalent to 100/110 of the estimated contract amount, regardless of whether they are taxable businesses or tax-exempt businesses for consumption tax and local consumption tax. In principle, the number of bid openings for this tender shall be limited to two. If a successful bidder is not determined within the number of bid openings, in principle, the process will not transition to a discretionary contract based on the provisions of Article 99-2 of the Order on Budget, Expenditure, and Accounting (hereinafter referred to as the "Order"). (6) Use of Electronic Procurement System (GEPS): This is a project for which the submission of qualification confirmation applications and necessary certificates, etc. (hereinafter referred to as "Application Documents, etc."), bidding, and contracting shall be conducted through the electronic procurement system. If it is difficult to use the electronic procurement system, a written application for participation in paper bidding must be submitted by the deadline specified in the appended table. * Please read the operation manual for the electronic procurement system carefully and follow the procedures without errors. 2. Eligibility for Participation in Competition (1) Must not fall under the provisions of Articles 70 and 71 of the Order. (2) Must be rated in grade A, B, C, or D in "Services, etc." for the FY2025, 2026, and 2027 qualification for participation in tenders with the Ministry of Land, Infrastructure, Transport and Tourism (unified qualification for all ministries and agencies) and have the qualification to participate in tenders in the Tohoku region. (3) Those for whom a commencement of rehabilitation proceedings has been filed under the Corporate Reorganization Act (Act No. 154 of 2002) or for whom commencement of reconstruction proceedings has been filed under the Civil Reconstruction Act (Act No. 225 of 1999) must have received re-certification of their eligibility for participation in tenders. (4) Must not be subject to suspension of bidding by the Director-General of the Tohoku Regional Development Bureau during the period from the deadline for submission of Application Documents, etc. to the bid opening. (5) Must have submitted Application Documents, etc. prepared based on the bid documents and specifications obtained directly from the electronic procurement system via 3(1)1) or directly from the location in 3(1)2) or by requesting delivery to 3(1)2). (6) Must not be a person or entity that the police authorities have requested to be excluded from public works projects of the Ministry of Land, Infrastructure, Transport and Tourism as being substantially controlled by a gangster or equivalent, and such status must not be ongoing. (7) Must meet the requirements for eligibility for participation in tenders specified in the bid documents. 3. Place of Distribution of Bid Documents, etc. (1) Place of Distribution of Bid Documents: 1) Electronic Procurement System https://www.p-portal.go.jp/pps-web-biz/ 2) Tohoku Regional Development Bureau, General Affairs Department, Contract Division, Procurement Section 1, Sendai Godo Chosha, Building B, 3-3-1 Honcho, Aoba-ku, Sendai-shi, 980-8602 TEL 022-225-2171 (ext. 2537) Email address: thr-82koubai@ki.mlit.go.jp (2) Deadline for Distribution of Bid Documents: As specified in the appended table. (3) Method of Distribution of Bid Documents: Download all distributed materials (including additions, changes, and corrections) using your company name or designation from the electronic procurement system in 1) above. If this is not possible, bid documents will be distributed at the location in 2) above. If you wish to have them sent, please request it by email, clearly stating the delivery address, company name, contact person's name, and phone number. In principle, they will be delivered by email. However, if you wish to receive them in paper format, the cost of delivery shall be borne by the applicant. 4. Place of Submission of Application Documents, etc. (1) Place of Submission of Application Documents, etc. via Electronic Procurement System: Same as 3(1)1). (2) Place of Submission of Application Documents, etc. and Contact Point for Paper Bidding Method: Same as 3(1)2). (3) Deadline for Submission of Application Documents, etc. via Electronic Procurement System or Paper Bidding Method: As specified in the appended table. (4) Method of Submission of Application Documents, etc.: Submit via the electronic procurement system, in person, by postal mail (registered mail only, must arrive by the deadline), by email (confirm receipt after sending), or by courier (equivalent to registered mail, must arrive by the deadline). 5. Place of Submission of Bids, etc. (1) Place of Submission of Bids via Electronic Procurement System: Same as 3(1)1). (2) Place of Submission of Bids, Place to View Contract Terms, and Contact Point for Paper Bidding Method: Same as 3(1)2). (3) Deadline for Submission of Bids via Electronic Procurement System or Paper Bidding Method: As specified in the appended table. (4) Method of Submission of Bids: Submit via the electronic procurement system, in person, or by postal mail (registered mail only). (5) Date and Time and Place of Bid Opening: As specified in the appended table. 6. Other (1) Language and Currency to be Used in Contract Procedures: Japanese and Japanese currency only. (2) Bid Bond and Contract Deposit: Exempt. (3) Requirements for Bidders: 1) Those who wish to participate via the electronic procurement system must submit their Application Documents, etc. to the URL indicated in 3(1)1) by the deadline specified in 4(3). 2) Those who wish to participate via paper bidding must submit their Application Documents, etc. to the location indicated in 3(1)2) by the deadline specified in 4(3). In both cases 1) and 2), bidders must respond if requested to provide explanations regarding the content of their Application Documents, etc. by the disbursing officer by the deadline for bid submission in 5(3). (4) Invalid Bids: Bids submitted by those who do not have the required qualifications for participation in competition, those who violate the conditions related to bidding, those who fail to fulfill the obligations required of bidders, those who have not obtained the bid documents and specifications (including additions, changes, and corrections) by the deadline for bid submission in 5(3), those who have made false statements in their Application Documents, etc., or those who have illegally used an electronic certificate for the electronic procurement system shall be deemed invalid. (5) Requirement for Contract Creation: Required. (6) Method of Determining the Successful Bidder: The successful bidder shall be the one who submitted the lowest valid bid within the limit of the estimated price prepared in accordance with Article 79 of the Order. However, if it is deemed that the said contract cannot be performed in accordance with its content by the bidder who should be the successful bidder, or if it is deemed extremely inappropriate because it would disturb the order of fair trade to conclude a contract with that bidder, the bidder who submitted the lowest bid among other bidders within the limit of the estimated price may be selected as the successful bidder. Furthermore, if the investigation standard price based on Article 85 of the Order is set, and the bid price of the bidder who should be the successful bidder falls below the investigation standard price, an investigation will be conducted in accordance with Article 86 of the Order. (7) Other: Details are in the bid documents. Appended Table Deadlines for Bidding Procedures, etc. 1(6) "Deadline for Submission of Written Application for Paper Bidding Method" Tuesday, October 20, 2026, 4:00 PM 3(2) "Deadline for Distribution of Bid Documents" Monday, November 9, 2026, 4:00 PM 4(3) "Deadline for Submission of Application Documents, etc." Tuesday, October 20, 2026, 4:00 PM 5(3) "Deadline for Submission of Bids" Monday, November 9, 2026, 4:00 PM 5(5) "Date and Time and Place of Bid Opening" Tuesday, November 10, 2026, 11:00 AM Tohoku Regional Development Bureau, Bid Room Procuring Organization: Ministry of Land, Infrastructure, Transport and Tourism Location: Miyagi Prefecture Procurement Type: Public Competitive Tender Announcement (Not WTO Covered) Classification: Goods and Services