Support Services for the Creation of Procurement Specifications, etc. for the Migration of the Imperial Household Agency Digital Archive System to the Government Cloud

Support Services for the Creation of Procurement Specifications, etc. for the Migration of the Imperial Household Agency Digital Archive System to the Government Cloud Bid Announcement We will conduct a general competitive bidding as follows. October 16, 2026 Officer in charge of disbursement Mr. Yoshio Ishitani, Chief of the Accounting Division, Secretariat of the Imperial Household Agency ◎Procuring Organization Number: 008 ◎Location Number: 13 1. Procurement Details (1) Item Classification Number: 71, 27 (2) Item and Quantity: Support Services for the Creation of Procurement Specifications, etc. for the Migration of the Imperial Household Agency Digital Archive System to the Government Cloud, 1 set (3) Characteristics of Goods, etc.: As per the bid explanation form and specifications. (4) Delivery Deadline: March 31, 2027 (5) Contract Period: From the date of contract conclusion to March 31, 2027 (6) Delivery Location: Location designated by the officer in charge of disbursement (7) Bidding Method: The successful bidder will be determined by the lowest price bidding method. Therefore, the bid amount should be the total amount of the desired contract price for the contract period. Please note that the successful bid price will be the amount written on the bid form plus 10% of that amount (if there is a fraction of less than 1 yen, it will be rounded down). Therefore, bidders should write the amount equivalent to 100/110 of the estimated contract amount on their bid form, regardless of whether they are taxable or tax-exempt for consumption tax and local consumption tax. 2. Utilization of the Electronic Procurement System This procurement is subject to the Electronic Procurement System. However, those who find it difficult to use the system may apply for paper bidding by submitting a written request to the contracting party. 3. Qualification for Participation in Bidding (1) Must not fall under the provisions of Article 70 of the Cabinet Order concerning the Budget, Auditing and Accounting (Imperial Ordinance No. 165 of 1947 (hereinafter referred to as "Budget Execution Order")). However, this does not apply to minors, persons under guardianship or assistance who have obtained the necessary consent for concluding the contract. (2) Must not fall under the provisions of Article 71 of the Budget Execution Order. (3) Must be graded A, B, C, or D in "Services, etc." in the qualification for participating in tenders competitive bidding by the Cabinet Office (Single qualification for every ministry and agency) for fiscal years 2025, 2026, and 2027. (4) Must not be under a suspension of bidding or other measures based on the "Measures for Suspension of Bidding, etc. related to Contracts for Manufactured Goods, etc. in this Agency" during the period of suspension. 4. Location for Inspection of Contract Terms, Bid Explanation Form Distribution Period, Bid Explanation Form Distribution Location, and Contact Point (1) Location for Inspection of Contract Terms: Secretariat Division, Secretariat of the Imperial Household Agency (2) Bid Explanation Form Distribution Period: October 16, 2026 to November 26, 2026 (3) Bid Explanation Form Distribution Location and Contact Point: Information System Promotion Office, Secretariat Division, Secretariat of the Imperial Household Agency, 1-1 Chiyoda, Chiyoda-ku, Tokyo 100-8111, TEL 03-3213-1111 (Extension 3231) 5. Bid Form Submission Deadline 5:00 PM, December 10, 2026 6. Date and Time and Location of Bid Opening 11:00 AM, December 11, 2026, 3rd Conference Room, 1st Floor, Imperial Household Agency Building 7. Other (1) Language and Currency to be used in contract procedures: Japanese and Japanese currency. (2) Bid Bond and Contract Security: Exempt. (3) Invalid Bids: Bids submitted by persons who do not meet the qualifications for participation in this bidding, or bids that violate the conditions of bidding, will be deemed invalid. (4) Requirement for Contract Creation: Required. (5) Determination of Successful Bidder: The successful bidder will be the one who submits the lowest valid bid within the limit of the estimated price set forth in Article 79 of the Cabinet Order concerning the Budget, Auditing and Accounting. (6) For other details, please refer to the bid explanation form. (7) Entry and exit to the Imperial Palace will be through the Sakashita Gate. Please allow ample time for entry procedures. Procuring Organization: Imperial Household Agency Location: Tokyo Procurement Type: Bid Announcement of General Competitive Bidding (WTO) Classification: Goods/Services