Gas to be used within the Imperial Palace

Gas to be used within the Imperial Palace Tender Announcement We will conduct a general competitive tender as follows. October 19, FY2026 Official in charge of disbursement of expenditure Yoshio Ishitani, Director of Accounts Division, Grand Steward's Secretariat, Imperial Household Agency ◎Procuring Organization Number: 008 ◎Location Number: 13 1. Procurement details (1) Item classification number: 26 (2) Procurement subject and quantity: Gas to be used within the Imperial Palace Contracted maximum hourly flow rate (maximum planned usage per hour during the contract period) 612 m3/h Estimated total usage for the contract period (total usage per contract month) 1,090,774 m3 (3) Specifications of the procurement subject, etc.: As per specifications and tender explanation document. (4) Performance period: April 1, FY2027 to March 31, FY2029 (5) Performance location: Place designated by the Official in charge of disbursement of expenditure (6) Bidding method The bid amount shall be for the total sum. When determining the successful bidder, the bid price shall be the amount indicated on the bid form plus an amount equivalent to the consumption tax and local consumption tax rate (if there are fractions of less than one decimal place, round up to the first decimal place). Therefore, bidders shall state in their bid forms an amount excluding the amount equivalent to consumption tax and local consumption tax, regardless of whether they are taxable or tax-exempt businesses for consumption tax and local consumption tax. (7) Use of Electronic Procurement System This procurement will be conducted through the electronic procurement system. However, those who find it difficult to use the electronic procurement system may use the paper-based bidding method only if they apply in writing to the Official in charge of disbursement of expenditure. 2. Qualifications for participation in competitive bidding (1) Not falling under the provisions of Article 70 of the Order for Execution of Budget, Settlement and Accounting. Minors, persons under guardianship or assistance who have obtained the necessary consent for concluding the contract may be applicable under cases of special reasons in the said article. (2) Not falling under the provisions of Article 71 of the Order for Execution of Budget, Settlement and Accounting. (3) Not currently suspended from transactions by the Imperial Household Agency. (4) Must be rated A, B, or C in the "Sale of Goods" category of the FY2025, 2026, and 2027 Competitive Bidding Qualifications (Unified Qualifications for All Ministries and Agencies). (5) Must be recognized as not having a critically deteriorating business condition or credibility. (6) Must be registered as a gas retailer under the Gas Business Act (Act No. 51 of 1954). (7) Must have received the tender explanation document. 3. Bidding procedures, etc. (1) Contact Section 1-1 Chiyoda, Chiyoda-ku, Tokyo 100-8111 Accounting Section, Management Division, Imperial Household Agency Phone: 03-3213-1111 (Ext. 3468 or 3477) (2) Period, place, etc. for distribution of tender explanation documents A. Distribution period: From October 19, FY2026 (Monday) to November 6, FY2026 (Friday) (excluding national holidays as defined in Article 1, Paragraph 1 of the Act on National Holidays (Act No. 91 of 1988)), from 10:00 AM to 5:00 PM daily. Excluding the period from noon to 1:00 PM. B. Distribution place: Same as 3(1). If you wish to receive documents, please contact 3(1) in advance. C. Distribution method All distributed materials are on loan. When requesting distribution, submit a copy of the Qualification Examination Result Notification (Unified Qualifications for All Ministries and Agencies). Distributed materials must be returned to the distribution place (mail is acceptable) when their purpose is no longer needed (on the bid date or when participation in the bid is canceled). (3) Period, place, and method of submission of application forms and documents A. Submission period: Same as 3(2)A. B. Submission place: Same as 3(1). C. Submission method: In person, by mail (registered mail only, must arrive within the submission period), or by courier (equivalent to registered mail only, must arrive within the submission period). However, if submitting via the electronic procurement system, it shall be in accordance with the electronic procurement system. (4) Date, time, and place of bidding and bid opening, etc. A. Bidding date and time: From the date of receipt of the confirmation of competitive bidding qualifications until 3:00 PM on December 17, FY2026 (Thursday). B. Submission place: Same as 3(1). C. Submission method: Same as 3(3)C. D. Bid opening date and time: 10:00 AM on December 18, FY2026 (Friday). E. Bid opening place: Conference Room on the 2nd Floor, Management Department, Imperial Household Agency Building. 4. Other (1) Language and currency to be used in contract procedures: Japanese language and Japanese currency. (2) Bid security deposit and contract security deposit: Waived. (3) Matters required of bidders Those who wish to participate in this general competitive bidding must submit documents proving their ability to perform the work specified in this announcement by the designated deadline. Bidders must respond to requests for explanation regarding such documents from the Official in charge of disbursement of expenditure. In addition, those who wish to participate in the bidding must submit a pledge stating that they do not fall under the category of crime syndicates, along with the aforementioned supporting documents. (4) Invalid bids Bid forms submitted by persons who do not have the qualifications for competitive bidding stated in this announcement, bid forms submitted by persons who have not fulfilled the obligations required of bidders, and bid forms submitted by persons who have violated the conditions of bidding shall be deemed invalid. Furthermore, if a bidder fails to submit the pledge in (3), submits a false pledge, or acts in violation of the pledge, their bid shall be deemed invalid. (5) Requirement for creation of contract document: Required. (6) Method of determining the successful bidder The successful bidder shall be the bidder who has submitted the lowest valid bid within the limit of the estimated price established in accordance with the provisions of Article 79 of the Order for Execution of Budget, Settlement and Accounting, and who has been determined by the Official in charge of disbursement of expenditure to be capable of performing the work specified in this announcement. (7) Negotiation during procedures: None. (8) Other: Details will be provided in the tender explanation document. (9) Entry and exit to the Imperial Palace grounds shall be via Sakashita-mon Gate for pedestrians, and via Kikyō-mon Gate or Kikyo-mon Gate for vehicles. 5. Summary (1) Official in charge of disbursement of the procuring entity: Yoshio Ishitani, the Obligating Officer, Director of Accounts Division, Grand Steward's Secretariat, Imperial Household Agency, 1-1 Chiyoda,Chiyoda-ku, Tokyo 100-8111 Japan. (2) Classification of the products to be procured : 26 (3) Nature and quantity of the products to be purchased: Gas used in the Imperial Palace Grounds；Contracted maximum flow rate :612 Cubic meters /h; Estimated total consumption for the contract period: 1,090,774 cubic meters (4) Delivery period: From 1 April 2027 through 31 March 2029 (5) Delivery place: The place specified by the Official in charge of disbursement of the procuring entity (6) Qualifications for participating in the tendering procedures: Suppliers eligible for participating in the proposed tender are those who shall: ① not come under Article 70 of the Cabinet Order concerning the Budget, Auditing and Accounting. Furthermore, minors, Person under Conservatorship or Person under Assistance that obtained the consent necessary for concluding a contract may be applicable under cases of special reasons within the said clause ② not come under Article 71 of the Cabinet Order concerning the Budget, Auditing and Accounting　③ not be suspended from transactions by request of the officials in charge of contract ④ have Grade A, B or C on“sale of products”in terms of qualification for participating in tenders by Cabinet Office （standardized qualification for every Ministry and Agency） in the fiscal years, 2025, 2026 and 2027. ⑤ prove neither the business condition nor credibility is deteriorating ⑥ Be registered as a gas retailer under the Gas Business Act. ⑦ have had the tender documentation delivered. (7) Time-limit for the submission of application forms and relevant documents for qualification: 5:00 p.m. November 6, 2026 (8) Time-limit for tender: 3:00 p.m. December 17, 2026 (9) Contact point for the notice : Accounting Section, Administration Division, Maintenance and Works Department, Imperial Household Agency, 1－1 Chiyoda, Chiyoda-ku, Tokyo 100－8111 Japan TEL 03－3213－1111 ext. 3468 or 3477 (10) Access to the Imperial Household Agency: Sakashita-mon Gate. (Clearance Procedures are needed.) Procuring Organization: Imperial Household Agency Location: Tokyo Metropolis Procurement Type: Tender Announcement for General Competitive Bidding (WTO Target) Classification: Goods and Services