Purchase of Disaster Preparedness Supplies (Disposable Diapers for Infants and Toddlers)

Purchase of Disaster Preparedness Supplies (Disposable Diapers for Infants and Toddlers) bgcolor="#FFFFFF" leftmargin="0" topmargin="0" marginwidth="0" marginheight="0"> Mayor's Bureau Bidding Announcement We hereby announce that bidding will be conducted as follows. Announcement Date: October 9, 2026 Fiscal Year: FY2026 (2026) Bid Number: 450217 Bidding Method: Participation-Type Designated Competitive Bidding Contract Method: Total Price Contract Item Name: Purchase of Disaster Preparedness Supplies (Disposable Diapers for Infants and Toddlers) Performance Deadline: From the day after the contract date until February 26, 2027. Performance Location: As per specifications. Estimated Price (excluding tax): 1,116,046 yen Bidding Period Start Date/Time: October 15, 2026, 09:00 Bidding Period End Date/Time: October 19, 2026, 17:00 Bid Opening Date: October 20, 2026 Bid Opening Time: 09:00 onwards Category: Pharmaceuticals, Paints, Fuels Content: Pharmaceutical Materials Requesting Department: General Affairs Bureau, Disaster Management Office Bid Participation Qualifications: Must be listed in the Qualified Bidders List (Goods) for Participation-Type Designated Competitive Bidding as stipulated in Article 22, Paragraph 2 of the Kyoto City Contract Administration Regulations. Bid Participation Qualifications (Company Size, etc.): Small and medium-sized enterprises within the city. Bid Participation Qualifications (Performance Record): None. Other: Detailed Statement, Specifications ○ Notes on Bid Amount and Contract Amendments Due to Price Fluctuations During the Contract Period (Items that apply are marked with ■). ■ For this procurement, contract amendments, including the contract amount, will not be made in principle even if prices fluctuate during the contract period. Therefore, the bid amount should take into account price fluctuations during the contract period. □ For the second year and beyond of the contract period (limited to the period after 13 months from the contract date), contract amendments will be made according to the conditions specified in the specifications only in case of labor cost fluctuations during the contract period. Therefore, the bid amount should take into account price fluctuations excluding labor cost fluctuations during the contract period. Participation with equivalent products is possible. For this bid, a period for submitting equivalent product reports will be set after bid opening. Those wishing to supply equivalent products must promptly seek confirmation of equivalent products from the requesting department on or after the bid opening date, obtain a confirmation stamp, and submit the "Equivalent Product Report" (Form here.) to the contract management section by 5:00 PM on October 23, 2026 (Friday). Reception hours for the equivalent product report are from 9:00 AM to 5:00 PM on business days (excluding noon to 1:00 PM). Even if equivalent product confirmation cannot be obtained, please state so in the equivalent product report and submit it by the submission deadline. Bids from those for whom equivalent product confirmation could not be obtained, as reported in the equivalent product report, will be invalidated. For those who do not submit the equivalent product report by the submission deadline, it will be assumed that they can supply the specified product (hereinafter referred to as "Required Product"). The successful bidder will be the one who submits the lowest valid bid among those who can supply the Required Product or an equivalent product confirmed by the requesting department. (Bid opening results will not be disclosed until the successful bidder is determined.) Bid bond is waived. Withdrawal after bidding is not permitted. If the successful bidder requests withdrawal because they have not submitted the equivalent product report by the deadline and cannot supply the Required Product, it will be considered a contract withdrawal, resulting in a 3-month suspension from competitive bidding and a penalty equivalent to 5% of the bid amount. If an individual, representative of a corporation, or a person authorized by the representative of an individual or corporation (hereinafter referred to as "Representative, etc.") intends to participate in this bid, and is the same person as another Representative, etc. who intends to participate in this bid, only one of them may participate in this bid. If it is found that both the Representative, etc., and the same person have submitted bids in this bid, the bids submitted by such Representative, etc., and the same person shall be deemed invalid pursuant to Article 6-2, Paragraph 14 of the Kyoto City Contract Administration Regulations, and they shall be suspended from competitive bidding. If a successful bidder is determined in this bid, and it is found before the contract is concluded that the successful bidder is the same person as another Representative, etc. who bid in this bid, the contract will not be concluded, and they will be suspended from competitive bidding. The successful bid determination date is October 26, 2026. For bidders who transmit bid data using the internet, a confirmation email will be sent to their electronic bidding system to check the bid results. For those who transmitted bid data using a bid terminal, the contract manager will contact the successful bidder by phone after 10:00 AM on October 26, 2026. Bidders other than the successful bidder will be notified of the bid results orally upon request within 5 days (excluding holidays) from the day after the successful bid determination date. In principle, the bid results can be confirmed from 1:00 PM on the day after the successful bid determination date by viewing the bid execution results table on the contract manager's webpage or in the contract manager's office. Bidders who were not successful can request an explanation for the reason within 5 days (excluding holidays) from the day after the successful bid determination date. The response will be provided orally or in writing (only if the request is in writing and requests a written notification). The successful bidder (hereinafter referred to as the "Contractor") in this bid shall not procure goods (excluding goods bearing the contractor's trademark, hereinafter the same) or services necessary for the performance of the contract from bidders who were competitors in this bid but were not successful (hereinafter referred to as "Non-successful Bidders"). Furthermore, Non-successful Bidders shall not supply goods or services necessary for the performance of the contract to the Contractor. However, this does not apply when the Contractor procures goods or services necessary for the performance of the contract from a Non-successful Bidder through a third party, or when it is necessary to procure part of the goods or services necessary for the performance of the contract from a Non-successful Bidder due to patent rights, other exclusive rights, or other unavoidable reasons, with the prior written consent of the City. If there are any changes to the announcement, specifications, etc., related to this bid, or if there are any supplementary matters regarding this bid, notices of changes or supplements may be posted on the "Participation-Type Designated Competitive Bidding Announcement" page of the Kyoto City Bidding Information Website by the day before the start of the bidding period. Before bidding, please be sure to check for the presence of any announcements. (Changes or withdrawals of bids due to failure to check announcements will not be permitted.) Matters not specified in this announcement and specifications shall be governed by the Kyoto City Contract Administration Regulations, other ordinances, regulations, guidelines, etc., established by the City, and relevant laws and regulations. Kyoto City Electronic Bidding System Usage Hours, etc. Bidders using the Internet: 9:00 AM to 5:00 PM (excluding holidays). Note: The name on the IC card used must be the same as the representative's name on the "Registered Seal Notification" submitted to the City (or the name of the authorized representative if one has been registered). Furthermore, if the bid data does not have a valid electronic signature and electronic certificate at the time of arrival, the bid shall be invalid. Bidders using bid terminals installed in the contract management section: 9:00 AM to 12:00 PM and 1:00 PM to 5:00 PM (excluding holidays). Note: If a terminal user has not obtained a bid terminal user card, they must apply for and obtain the card at least one hour before the end of the bidding period. Bid amount should be entered as the amount equivalent to 100/110 of the estimated contract desired amount, regardless of whether the bidder is a taxable or non-taxable business for consumption tax and local consumption tax (hereinafter referred to as "Consumption Tax, etc."). The contract amount will be the bid amount multiplied by 110/100. If the rate of consumption tax, etc., changes due to amendments to the Consumption Tax Act, etc., the contract amount will be adjusted by adding or subtracting the amount equivalent to the consumption tax, etc., without any special amendment procedures. However, if the transitional measures prescribed by the national government apply and the amount equivalent to the consumption tax, etc., does not change, the handling will follow those transitional measures. Unless equivalent products are permitted in the specifications, bids with equivalent products are not allowed. For procurement of goods, etc., with an estimated price of 80 million yen or more, the contractor shall submit a document declaring their understanding of the importance of initiatives for building a sustainable society, including SDGs, and their commitment to such initiatives (form posted on the "Kyoto City Bidding Information Website") or a copy of a certificate of authentication, certification, or award from a system that constitutes the "Kyoto SDGs Network" (https://www.city.kyoto.lg.jp/sogo/page/0000295638.html) attached to the form posted on the URL below, or submit it in person to the Contract Division within two months after the contract conclusion. (URL of the relevant page on the "Kyoto City Bidding Information Website") https://www2.city.kyoto.lg.jp/rizai/chodo/koukeiyaku/koukeiyaku.htm Inquiries should be directed to the contract management section. * Holidays refer to the holidays of the City as defined in Article 1, Paragraph 1 of the Kyoto City Holidays Ordinance.