Prefectural Road Okayama-Kagami Line (Kyobashi) Survey and Research Services Contract

Prefectural Road Okayama-Kagami Line (Kyobashi) Survey and Research Services Contract Reiwa 8, September 10, 1 Contract Number 3 Place of Performance 4 Deadline 5 Estimated Price 6 Project Subject to Minimum Reserve Price, etc. 7 Payment Terms 8 Payment Method 10 Defect Liability Period 1 Public Notice Period and Method 2 Design Document Acquisition Period and Location 3 Design Document Inquiry Acceptance Period From the date of public notice to 6 Design Document Response Posting Period 8 Bidding Method *If re-bidding, re-bidding will be accepted until 3:00 PM on the first bid opening day, and bidding will commence at the same time. Bidders should check for the presence of re-bidding after the bid opening date and time specified in II-10. Notification will be sent by FAX etc. to those who bid in writing. Common items 3 and 5. *Please bid after confirming the answers to the design document inquiries. *Please note that the electronic bidding system is available from 8:00 AM to 9:00 PM. Reiwa 8, September 17 (Thursday) Public Notice of Implementation of General Competitive Bidding (Construction Consulting Services, etc.) From 4:00 PM until the bid opening date Reiwa 9, March 31 Prefectural Road Okayama-Kagami Line (Kyobashi) Survey and Research Services Contract 9 Bid Bond and Contract Deposit 11 Scope of Services To be announced after contract award Minimum reserve price setting project Payment after completion 2 years Email address: nakachiiki@city.okayama.jp From the date of public notice to the bid opening date Posted on the Bidding and Contract Website, please download and obtain. II Matters Concerning Bidding Procedures 4 Masao Omori Contract Name ① Advance Payment: None ② Partial Payment: None Location: Nakanoshima, Naka Ward, Okayama City, etc. 7 Design Document Response Posting Location Design Document Inquiry Submission Location Posted on the Bidding and Contract Website "Consulting (Contract Division Orders) → Bidding Information [Consulting] → General Competitive Bidding List". Reiwa 8, September 24 (Thursday) Chuo Ward Office Regional Development Division In accordance with the provisions of Article 167-6, Paragraph 1 of the Local Autonomy Act (Showa 22, Cabinet Order No. 16) (hereinafter referred to as "the Order"), the following is hereby announced. 5 Mayor of Okayama City 2026030668-40 I Matters for Bidding 2 Design Document Inquiry Method As per "Common Matters for General Competitive Bidding Announcement of Construction Consulting Services, etc." (hereinafter referred to as "Common Matters") 13 Survey and Research Work Meeting: 1 set Monitoring Survey: 1 set ① If a person who has become the subject of confirmation of participation qualification for this bid falls under Common Matters 14 (4) or (5), they will be disqualified. Until 4:00 PM Inquiries will only be accepted by email. *Please clearly state the name and contact phone number of the inquirer in the email body. Please allow ample time for submission as the time required may vary depending on the performance of the computer used and the connection status of the telecommunications line. Also, please use a clear subject line such as "Bidding Inquiry (XX Service Contract)". Posted on the Bidding and Contract Website from the date of public notice to the bid opening date. 12 Other ② This service allows for the assignment of claims through the use of electronic record claims. However, only PO Finance is eligible for electronic record claims. If you wish to use this service, the successful bidder of this bid must submit the "Application for Use of Electronic Record Claims" (posted on the Okayama City website under Bidding and Contracts page (hereinafter referred to as "Bidding and Contract Website") "Consulting (Contract Division Orders) → Bidding Information [Consulting] → Forms [Consulting]") to the Contract Division within the period from the award decision date to the contract conclusion date (within 7 days in principle) and obtain approval from the city. 9 Bidding Acceptance Period 10 Bid Opening Date and Time and Location 1 Bidding Participation Qualification Common Items 2 Main Industry Classification 5 In-city/Out-of-city Contractor Classification 8 Other Conditions: None 7 Qualifications of Assigned Technicians, etc. 9:15 AM From 4:00 PM Reiwa 8, September 30 (Wednesday) 11 Submission Method for Participation Qualification Confirmation Application Documents As a result of the bid opening, those who become the subject of confirmation of participation qualification according to Common Matters 4 (7) must submit the participation qualification confirmation application documents and attached documents (hereinafter referred to as "Application Documents, etc.") either by the electronic bidding system method specified in Common Matters 8 (2) or by bringing them to the Contract Division, and undergo confirmation of participation qualification. In addition, those who are requested to submit Application Documents, etc. according to Common Matters 8 (8) are limited to submitting them by bringing them to the Contract Division. However, this does not apply if the person who has become the subject of confirmation is found to fall under any of Common Matters 7 or 14 (4) or (5) before submitting the Application Documents, etc. *No other methods will be accepted. Please note that no content confirmation of the application documents will be performed at the counter. (1) Application for Confirmation of General Competitive Bidding Participation Qualification (Form No. 1) (2) Statement of Designation Suspension Measures, etc. (Form No. 2) 12 Okayama City Hall (Main Building) 5th Floor Bidding Room Chief technician and site supervisor must each be a technician registered in the steel structures and concrete division listed in the appended table of the Construction Consultant Registration Regulations, and must have been continuously employed for 3 months or more as of the bid opening date specified in the public notice. *In this service, the chief technician and the site supervisor cannot be the same person. Experience: Not required In-city contractors or contractors treated as in-city III Qualifications Required for Bidding "Civil Engineering Construction Consulting Services" 6 "Steel Structures and Concrete" 4 Ministry of Land, Infrastructure, Transport and Tourism Registered Divisions Okayama City Registered Divisions (Sub-classification) 3 "Steel Structures and Concrete" As per Common Matters 1 13 Submission Deadline for Participation Qualification Confirmation Application Documents (Excluding city holidays as defined by the Ordinance on Holidays of Okayama City (hereinafter referred to as "Holidays").) (4) Assigned Technician List, etc. (Form No. 6-5) and attached documents (3) Current Status Report (Form No. 16 related to Article 7 of the Construction Consultant Registration Regulations) Copy of the cover page with the Ministry of Land, Infrastructure, Transport and Tourism confirmation stamp and the part showing the registered division Reiwa 8, October 2 (Friday) Until 5:15 PM Participation Qualification Confirmation Application Documents Application documents should be prepared in advance so that they can be submitted promptly after the bid opening. Reiwa 8, September 25 (Friday) Reiwa 8, September 29 (Tuesday) Until 4:00 PM 1 (1) (2) (3) (4) 2 3 (1) (2) (3) (4) (5) Those who have changed to written bidding will not be allowed to change to or revert to electronic bidding for the subject service. In case of (3), the bidder must fill in the written bid form (posted on the Bidding and Contract Website → Consulting (Contract Division Orders) → Bidding Information [Consulting] → Forms [Consulting] page), have it signed and sealed by the person who will be the contracting party (sealing is limited to the seal registered with Okayama City as the seal to be used in advance), put it in an envelope, seal it, and bring it by the bid acceptance deadline. Write the bidder's name and the service contract name on the front of the envelope (refer to the Bidding and Contract Website → Electronic Bidding → Guide/Forms → Electronic Bidding Guide page for "Written Bidding for Electronic Bidding Projects"). (2) In case of (2), the bidder using the electronic bidding system must enter any 3-digit number in the lottery number field at the same time as registering the bid amount. (3) In case of (3), the bidder using written bidding must enter any 3-digit number in the lottery number field of the bid form ("000" cannot be entered). If no number from "001" to "999" is entered in the lottery number field, it will be deemed that the number "999" has been entered, notwithstanding Article 6 (7). If the IC card becomes unusable due to reasons not attributable to the bidder, such as disaster or theft ② Other unavoidable reasons approved by the city. Until the time, submit the bid by registering the bid amount using the electronic bidding system with the IC card. For those who have registered as users in the electronic bidding system after obtaining an IC card, in the following cases (excluding cases where the IC card is lost, invalidated, blocked, or becomes unusable due to damage attributable to the bidder), submit the "Application for Approval of Written Bidding Participation" (Form No. 1, posted on the Bidding and Contract Website → Electronic Bidding → Guide/Forms → Electronic Bidding Guide page) to the Contract Division at least one hour before the bid acceptance deadline. If the fulfillment period has been extended for reasons not attributable to the bidder, the deadline for participating in other low-bid target projects shall be the fulfillment period before the extension of the contract. Number of Bids: Up to 2 bids. Bidders must submit their bids by registering the bid amount using the electronic bidding system with their IC card from the bid acceptance start date and time for the subject service registered in the electronic bidding system until the bid acceptance deadline. If the bidder becomes a subject of confirmation of participation qualification according to Article 9, Paragraph 5 of the Okayama City Electronic Bidding Implementation Guidelines for Construction Consulting Services, etc. (hereinafter referred to as "Electronic Bidding Guidelines") or Article 7, Paragraph 6 of the Okayama City Postal Bidding Implementation Guidelines for Construction Consulting Services, etc. (hereinafter referred to as "Postal Bidding Guidelines"), they cannot participate in other low-bid target projects until the completion of the contract related to the bid (or until the successful bidder of the bid is determined if the subject of confirmation is not the successful bidder). In this case, if the subject of confirmation is currently participating in other low-bid target projects, the subject of confirmation shall not participate in other low-bid target projects. Regarding Restrictions on Bidding Participation In the case of low-bid target projects (hereinafter referred to as "low-bid target projects") as defined in the Okayama City Low-Bid Price Investigation Implementation Guidelines for Construction Consulting Services, etc. (hereinafter referred to as "Low-Bid Price Investigation Guidelines"), the bid shall be for the industry and division corresponding to the low bid. However, house surveys shall be in the business loss division or property division.) The bidder must be registered in the list of qualified persons based on the provisions of Article 4 of the Regulations. At the time of bid opening specified in the public notice, the bidder must not be in a period of designation suspension or reservation of designation (hereinafter referred to as "designation suspension, etc.") based on the Okayama City Designation Suspension Standards. By the bid acceptance deadline, the bidder must have obtained an IC card (hereinafter referred to as "IC card") that can be used with the Okayama Prefecture Electronic Bidding Collaborative Use System (hereinafter referred to as "Electronic Bidding System") operated by the Okayama Prefecture Electronic Bidding Collaborative Use Promotion Council, and must have completed user registration with Okayama City in the electronic bidding system before submitting the bid. Furthermore, the validity period of the IC card must be after the bid opening date. (6) (7) (8) (9) (10) (11) (12) 4 (1) (2) (3) (4) (5) (6) (7) (8) ① ② ③ (9) If collusion is suspected, the bidding may be suspended, postponed, or the award decision may be withheld. In addition, the lottery number for bidders who bid in writing as stipulated in Article 3 (3) shall be the lottery number entered in the bid form, and the arrival millisecond shall be the time when the city official registered the bid price in the electronic bidding system. The decision lottery number for bidders with the same price shall be calculated by summing the registered lottery number and the last three digits of the arrival milliseconds of the electronic bidding system server reception time (hereinafter referred to as "decision lottery number"). If there are two or more bidders with the same price, the order shall be determined by electronic lottery. The lottery method is as follows. For each bidder with the same price, assign numbers from 0 in order of arrival of the bid form (in order of reception time by the electronic bidding system server). For each bidder with the same price, calculate the sum of the registered lottery number and the last three digits of the arrival milliseconds of the electronic bidding system server reception time (hereinafter referred to as "decision lottery number"). Shall be performed. If there is one or more bidders who submitted a valid bid in the re-bid, the bid execution officer shall immediately reserve the decision of the successful bidder, and if there are no bidders who submitted a valid bid, the bid shall be considered unsuccessful. If the award decision is reserved according to (5) or (6), the valid bids shall be sorted in ascending order of bid price, and the bidder who submitted the first-ranked bid shall be the subject of confirmation. When ranking valid bids according to (7), if there are bidders who bid at the same price (hereinafter referred to as "same price bidders"), the bid of such bidder shall be invalidated. If the subject service is a project with a minimum reserve price, bidders who submit a bid price below the minimum reserve price shall be disqualified. If there is one or more bidders who submitted a bid price less than or equal to the estimated price excluding tax (hereinafter referred to as "valid bid") among the bids excluding invalid or disqualified bids according to (3) or (4) in the first bid, the bid execution officer shall immediately reserve the decision of the successful bidder, and if there are no bidders who submitted a valid bid, a re-bid shall be held. Matters Concerning Bid Opening and Other Procedures The bid opening shall be conducted at the date and time and place specified in the public notice. If there are bidders who bid in writing as stipulated in Article 3 (3), the bid opening shall be conducted after registering the written bid in the electronic bidding system at the date and time and place specified in the public notice. If, as a result of the bid opening, it is clear that the bidder's bid falls under any of Articles 6 (1) to (12) without needing to confirm the existence of participation qualification based on the application documents, etc., the bid execution officer shall invalidate the bidder's bid. Submitted bids cannot be corrected, exchanged, or withdrawn. Except in cases where there is a particular need, withdrawal of a bid after submission is not permitted. However, this does not apply to withdrawal of a bid after the first bid opening and before the submission of a bid for the re-bid. Bids other than those stipulated in the Electronic Bidding Guidelines are not permitted. Comply with the provisions of the Regulations when bidding. (2) In case of (2), the bidder using the electronic bidding system must enter any 3-digit number in the lottery number field at the same time as registering the bid amount. (3) In case of (3), the bidder using written bidding must enter any 3-digit number in the lottery number field of the bid form ("000" cannot be entered). If no number from "001" to "999" is entered in the lottery number field, it will be deemed that the number "999" has been entered, notwithstanding Article 6 (7). (Description) 2.T:Prefectural Road Okayama-Ako Line (Section 3) Survey and Design Services Contract (8-1)