[Akita Prefectural Akita Technical Skills Development Center] Conditional Open Competitive Bidding for Cleaning Services for Service Water Tanks and Elevated Water Tanks

- 1 -○ Akita Prefecture Conditional Open Competitive Bidding Announcement The following conditional open competitive bidding will be conducted in accordance with the provisions of Article 167-6 of the Local Autonomy Act Enforcement Order (Showa 22, Cabinet Order No. 16). October 30, Reiwa 8 Principal of Akita Prefectural Akita Technical Skills Development Center, Hiroaki Takano 1. Matters for Bidding (1) Contract Name: Cleaning Services for Service Water Tanks and Elevated Water Tanks (2) Contract Location: 1-2-1 Mukaihama, Akita City, Akita Prefecture, Akita Prefectural Akita Technical Skills Development Center Vocational Training Center (3) Contract Period: From the contract date until January 29, Reiwa 9 (4) Contract Outline: Cleaning and water quality inspection of service water tanks and elevated water tanks at the Vocational Training Center. 2. Bidding Participation Qualifications: Those eligible to participate in the bidding must meet all of the following requirements. (1) Must not be a person falling under the provisions of Article 167-4 of the Local Autonomy Act Enforcement Order. (2) Must not be a boryokudan member or a person closely related to a boryokudan as stipulated in Article 6 of the Akita Prefecture Boryokudan Exclusion Ordinance (Heisei 23, Akita Prefectural Ordinance No. 29). (3) Must not be a person who has filed for commencement of reorganization proceedings under the Company Reorganization Act (Heisei 14, Act No. 154) or filed for commencement of civil rehabilitation proceedings under the Civil Rehabilitation Act (Heisei 11, Act No. 225) (excluding those for whom a decision to commence proceedings has been made). (4) Must not have any arrears in Akita Prefectural taxes, and must be enrolled in social insurance and have no arrears in social insurance premiums (excluding applicable exempt businesses). (5) As of the announcement date, must be registered in the list of building maintenance contractors as stipulated in Article 5 of the "Qualifications Required for Participation in General Competitive Bidding and Designated Competitive Bidding for Building and Facility Maintenance Services" (Showa 22, June 1, Akita Prefectural Notice). ① Must be registered as "Drinking Water Storage Tank Cleaning" as a desired service. ② Must be registered as "Akita Regional Development Bureau Jurisdiction" as a region where contract performance is possible. (6) Must have its headquarters in Akita Prefecture. (7) Must employ qualified personnel to perform this contract and be able to assign them as service personnel. 3. Submission of Bidding Participation Qualification Application Form, etc. (1) Those wishing to participate in the bidding must submit the bidding participation qualification application form, distributed separately, as follows: ① Documents to be submitted: a. Bidding Participation Qualification Application Form (Form No. 1) b. Pledge (Form No. 2) c. Copy of Certificate of Registered Matters (copy of registered ledger) or copy of document proving head office in Akita Prefecture. d. Copy of qualification certificate of service personnel and copy of documents confirming employment relationship. ② Submission Period: From October 30, Reiwa 8 (Friday) to November 10, Reiwa 8 (Tuesday). However, excluding prefectural holidays as stipulated in Article 1, Paragraph 1 of the Ordinance on Determining Akita Prefecture Holidays (Heisei 1, Akita Prefectural Ordinance No. 29). ③ Submission Time: 9:00 AM to 5:00 PM. ④ Submission Location: Akita Prefectural Akita Technical Skills Development Center, General Affairs Team. - 2 -⑤ Number of Copies: 1 copy. ⑥ Distribution of Bidding Participation Qualification Application Form: This will be posted and distributed on the official Akita Prefecture website "Minami Akita Net" from the announcement date simultaneously with this announcement. (2) Confirmation of bidding participation qualifications will be conducted after the bid opening, in principle, for bidders who need to be confirmed to be the successful bidder (hereinafter referred to as "successful candidates"). Confirmation will not be made for others. (3) A bidder who has submitted a bidding participation qualification application form must promptly submit a bid withdrawal notice (Form No. 3) before the bid opening, or a notification stating such fact after the bid opening, if they lose their bidding participation qualification between the submission of the application form and the determination of the successful bidder. 4. Delivery of Design Documents, etc. Design documents, contract draft, breakdown without amounts, and points to note when participating in bidding (hereinafter referred to as "design documents, etc.") for this contract will be posted on the official Akita Prefecture website "Minami Akita Net" from October 30, Reiwa 8 (Friday) to November 10, Reiwa 8 (Tuesday). 5. Inquiries and Answers Regarding Design Documents, etc. (1) Inquiries regarding design documents, etc., must be submitted in writing to the Principal of Akita Prefectural Akita Technical Skills Development Center by November 6, Reiwa 8 (Friday). (2) Answers to the above inquiries will be provided by posting on the official Akita Prefecture website "Minami Akita Net" by November 9, Reiwa 8 (Monday). 6. Bid Bond: Exempt. 7. Contract Deposit: The successful bidder must provide one of the following contract guarantees at the time of submitting the contract, for an amount not less than 1/10 of the contract amount. (1) Payment of contract deposit. (2) Provision of securities that can substitute for the contract deposit. (3) Guarantee from a bank or guarantee company. 8. Exemption of Contract Deposit: The contract manager may exempt all or part of the contract deposit in the following cases: (1) When a performance guarantee insurance contract with the prefecture as the insured is concluded with an insurance company. (2) When the contractor has concluded several contracts of similar type and scale with national or local governments in the past two years, has fulfilled them all faithfully, and is deemed unlikely to fail to fulfill the contract. 9. Submission of Bid Forms, etc. (1) Submission Method: Those who have submitted the bidding participation qualification application form in accordance with Section 3 must bring their bid form to the Akita Prefectural Akita Technical Skills Development Center conference room at the scheduled bid opening time and submit it, and must also attend the bid opening. (2) Scheduled Bid Opening Date and Time: November 11, Reiwa 8 (Wednesday) 11:00 AM (3) Amount to be Stated on Bid Form: For the determination of the successful bid, the bid amount will be the amount stated on the bid form plus an amount equivalent to 10/100 of that amount (if there is a fraction of less than 1 yen, that fraction will be rounded down). Therefore, bidders must state the amount equivalent to 100/100 of their estimated contract amount on the bid form, regardless of whether they are a taxable or non-taxable business operator for consumption tax. (4) Other: ① The number of bid execution rounds is limited to two. ② Bidding will be executed even if there is only one bidder. 10. Method of Determining Successful Bidder: (1) Among bidders who submitted bids within the range of the estimated price, the one with the lowest bid price will be the successful candidate. If there are two or more such bidders, the order will be determined by lottery, and the highest ranked bidder will be the successful candidate. (2) The successful candidate from (1) will have their bidding participation qualifications confirmed, and if confirmed to have the qualifications, they will be determined as the successful bidder. However, if it is deemed significantly inappropriate due to the risk of disrupting fair trade order to conclude a contract with the successful candidate, they will not be determined as the successful bidder. (3) If a successful bidder is not determined under (2), the bidder with the next lowest bid price among those who submitted bids within the range of the estimated price will be the successful candidate (if there are two or more such bidders, the highest ranked bidder will be determined by the method in the latter part of (1). However, if the successful candidate was determined by lottery, it will be the next ranked bidder). (4) The above method will be repeated sequentially until a successful bidder is determined. (5) If the successful candidate is determined to lack bidding participation qualifications in (2), the contract manager will promptly notify the successful candidate of the qualification confirmation result notice, clarifying the reasons for the determination of lacking qualifications. (6) Those who receive the notification in (5) may request an explanation of the reasons for the determination of lacking qualifications in writing to the contract manager within two days (excluding prefectural holidays as stipulated in Article 1, Paragraph 1 of the Ordinance on Determining Akita Prefecture Holidays (Heisei 1, Akita Prefectural Ordinance No. 29)) from the day following the date of notification. If no such request is made, the person who received the notification in (5) may file a complaint with the contract manager within 10 days (excluding holidays) from the day following the publication of the bid results. (7) The successful bidder must promptly submit a document certifying that there are no arrears in Akita Prefectural taxes and social insurance premiums. 11. Invalid Bids: Bids falling under any of the following are invalid. (1) Bids made by persons confirmed to lack bidding participation qualifications. (2) Bids made by persons confirmed to no longer meet the requirements listed in 2 between the bid opening date and the successful bid determination date. (3) Bids made by persons who submitted two or more bids for the same bid. (4) Bids made by persons who acted as agents for two or more bidders for the same bid. (5) Bids deemed to have been made through collusion or other fraudulent acts. (6) Bids with omitted or illegible entries, or bids where the principal amount has been corrected. (7) Bids made by agents who did not bring a power of attorney. (8) Bids lacking a signature and seal. (9) Bids made by persons who submitted bid forms but did not attend the bid opening. (10) Bids that violate the instructed conditions, in addition to those specified above. 12. Other: (1) Bid explanation meetings and on-site explanation meetings will not be held. (2) Hearings regarding bidding participation qualifications will not be held. However, explanations may be requested if deemed necessary. - 4 - (3) Submitted bidding participation qualification application forms, etc., will not be returned. Furthermore, bidding participation qualification application forms, etc., will not be published or used without permission. (4) The cost of preparing bidding participation qualification application forms, etc., shall be borne by the submitter. (5) The contract period may be changed due to circumstances. (6) Bidders must be familiar with the design documents, etc., and comply with the points to note for bidding. (7) If the successful bidder no longer meets the requirements listed in 2 between the successful bid determination and the contract conclusion, the contract manager may not conclude the contract with the successful bidder. (8) Matters not stipulated in this announcement shall be governed by the Local Autonomy Act, the Local Autonomy Act Enforcement Order, and Akita Prefectural Financial Regulations. 13. Inquiries: Department/Section Name: Akita Prefectural Akita Technical Skills Development Center, General Affairs Team Address: 4-53 Shinya-cho Aza Sunayori, Akita City, Akita Prefecture Phone Number: 018-895-7166 - 1 - Architectural Maintenance Work Common Specifications Applicable to Work with a Start Date on or after April 1, Reiwa 6 Chapter 1 General Provisions 1.1 Application 1. The Architectural Maintenance Work Common Specifications (hereinafter referred to as "Common Specifications") apply to maintenance work for buildings and their ancillary facilities (hereinafter referred to as "buildings, etc."), including periodic inspections, ad hoc inspections, daily inspections, operation/monitoring, cleaning, maintenance, upkeep, environmental measurements, and security services. 2. Matters stipulated in the Common Specifications shall be performed at the contractor's responsibility. 3. The second and subsequent volumes of the Architectural Maintenance Work Common Specifications (supervised by the Minister's Secretariat, Government Buildings Department, Ministry of Land, Infrastructure, Transport and Tourism) shall be applied in conjunction with these Common Specifications. 4. Specifications for architectural maintenance work shall complement each other. However, if there are discrepancies between the specifications, the priority order of the specifications shall be as follows (1) to (3). (1) Question and Answer Document (2) Special Specifications (including drawings) (3) Common Specifications 5. If the contractor finds it difficult to comply with the provisions of the preceding paragraph, or if there are no explicit provisions in the specifications, or if doubts arise, the contractor shall consult with the facility manager. 1.2 Definitions of Terms The definitions of terms used in the Common Specifications are as follows: 1. "Facility Manager" refers to the facility manager stipulated in the contract, who is involved in the management of buildings, etc., and is designated by the contracting authority to supervise maintenance work. 2. "Inspection Officer" refers to the person designated by the contracting authority based on the provisions of the contract, who confirms the completion of architectural maintenance work or the completion of monthly payment claims. 3. "Work Manager" refers to the work manager stipulated in the contract, who is responsible for the contractor's side at the site, and who grasps the work comprehensively and coordinates with the facility manager to ensure smooth execution of the work. 4. "Work Staff" refers to the contractor's staff at the site who carry out the work under the direction of the Work Manager. 5. "Work Personnel" is a general term for the Work Manager and Work Staff. 6. "Specifications" refers to the Question and Answer Document, Special Specifications (including drawings), and Common Specifications. 7. "Question and Answer Document" refers to the document in which the contracting authority answers questions from bidders regarding the Special Specifications (including drawings), Common Specifications, and the Akita Prefecture Conditional Open Competitive Bidding Announcement. 8. "Special Specifications" refers to the documents that stipulate the details or special matters related to the execution of maintenance work. - 2 -9. "Drawings" refer to drawings delivered by the contracting authority at the time of contract, drawings changed or added by the contracting authority, and calculation statements forming the basis of the drawings. 10. "Common Specifications" refers to this document that stipulates matters common to maintenance work. 11. "Instruction" refers to the act of the facility manager providing written instructions to the contractor on necessary matters for the execution of maintenance work and having them carried out. 12. "Request" refers to the act of the contracting authority or the contractor requesting the other party to perform an act or give consent in writing regarding the performance or modification of the contract. 13. "Notification" refers to informing about matters related to maintenance work in writing. 14. "Report" refers to the contractor notifying the contracting authority or facility manager of matters investigated and examined during the execution of maintenance work. 15. "Acceptance" refers to the contracting authority or facility manager agreeing in writing to matters requested in writing by the contractor regarding the execution of maintenance work. 16. "Consultation" refers to the contracting authority and the contractor reaching an agreement on necessary matters for work execution through written communication on an equal footing. 17. "Submission" refers to the contractor explaining and submitting written documents or other materials related to maintenance work to the contracting authority or facility manager. 18. "Written Document" refers to a document with the date of issue and name indicated. 19. "Inspection" refers to an inspection conducted by the person designated by the contracting authority for the purpose of confirming the completion of maintenance work or the completion of monthly payment claims, in accordance with the contract. 20. "Meeting" refers to a meeting or similar event between work personnel and the facility manager to clarify doubts regarding work policies, conditions, etc., in order to execute maintenance work appropriately and smoothly. 21. "Remediation" refers to the corrective actions, supplements, or other measures that the contractor must take when the contracting authority discovers defective parts attributable to the contractor's responsibility.