Announcement of Public Proposal for Business Consignment of Tourist Information Signage Information Update

Announcement of Public Proposal for Business Consignment of Tourist Information Signage Information Update 1. Announcement of Public Proposal for Business Consignment of Tourist Information Signage Information Update We hereby announce that we will publicly solicit proposals for business operators for the consignment of tourist information signage information updates as follows. Yoshino Town Announcement No. 17 October 29, Reiwa 8 Mayor of Yoshino Town Shota Nakai 1. Project Objectives This project aims to resolve issues such as deterioration, reduced visibility, inconsistent design, and lack of multilingual support for tourist information signage in the Mt. Yoshino area. It involves establishing unified design and display rules that consider the landscape and regional characteristics, as well as building a system for multilingual information provision using QR codes. Furthermore, the operational standards and maintenance system to be established through this project will be developed as versatile standards applicable to future new signage installations and updates throughout the town, thereby improving the convenience and mobility of tourists, and realizing the promotion of Yoshino Town's overall appeal and the formation of a favorable landscape. 2. Project Overview (1) Business Name: Tourist Information Signage Information Update Business (2) Business Content: As per the "Specifications for Tourist Information Signage Information Update Business Consignment" (hereinafter referred to as "Specifications"). (3) Consignment Period: From the contract signing date until Friday, February 26, Reiwa 9. (4) Contract Method: Discretionary contract by public proposal method. (5) Proposal Upper Limit: ¥6,000,000 (including consumption tax and local consumption tax). 3. Participation Qualification Requirements Proposals may be submitted by those who meet all of the following conditions. (1) Not a person falling under Article 167-4, Paragraph 1 of the Local Autonomy Act (Showa 22, Order No. 16). (2) Not a person for whom rehabilitation proceedings have been initiated under the Company Rehabilitation Act (Heisei 14, Law No. 154) or for whom rehabilitation proceedings have been initiated under the Civil Rehabilitation Act (Heisei 11, Law No. 225). (However, this excludes persons who have received a decision to approve a rehabilitation plan under the Company Rehabilitation Act or a rehabilitation plan under the Civil Rehabilitation Act.) 2 (3) Not an organization involved with a violent group as defined in Article 2, Item 1 of the Yoshino Town Anti-Gang Violence Ordinance (Heisei 24, Ordinance No. 1) or a group involved with a violent group member, etc. as defined in Items 2 and 3 of the same ordinance. (4) Not a person who has been subject to qualification suspension measures under the "Yoshino Town Bid Participation Qualification Suspension Measures" (Enforced February, Heisei 21) or similar measures by the national government or prefectures. (5) Not in arrears of national or local taxes. 4. Selection Method For selection, participants will be publicly solicited. After confirming the qualifications of those who apply, they will be requested to submit proposals, and presentations and hearings will be conducted. The selection committee will then conduct an examination, and the highest total score will be used to select the candidate. 5. Procedures (1) Contact Department: 80 Yoshino-yama, Yoshino-cho, Yoshino-gun, Nara Prefecture, 639-3192, Yoshino Town Hall, Industrial Tourism Division, Contact Person: Nakamura, TEL: 0746-32-3081 (Main), FAX: 0746-32-8855, Email: kankou_s@town.yoshino.lg.jp *There is an underscore between u and s. (2) Scheduled Schedule Until Business Operator Selection: Item | Period, etc. 1. Public Announcement | Thursday, October 29, Reiwa 8 2. Deadline for Submission of Questionnaires | Monday, November 9, Reiwa 8, until 5:00 PM 3. Answers to Questionnaires | Wednesday, November 11, Reiwa 8 4. Deadline for Submission of Application Forms | Friday, November 13, Reiwa 8, until noon 5. Deadline for Submission of Proposals | Thursday, November 26, Reiwa 8, until 5:00 PM 6. Presentation/Hearing | Wednesday, December 2, Reiwa 8 7. Notification/Public Announcement of Selection Results | Thursday, December 3, Reiwa 8 8. Contract Signing | Early December, Reiwa 8 (3) Method of Obtaining Implementation Guidelines and Specifications: Implementation guidelines, etc. can be downloaded from the town's website. (4) Inquiries and Answers: Inquiry Deadline: From the announcement date until Monday, November 9, Reiwa 8, 5:00 PM. Inquiry Method: Inquiries will be accepted via email using the inquiry form (Form No. 4). Answer Method: Answers will be provided via email by Wednesday, November 11, Reiwa 8, along with the content of the inquiries. 3 (5) Submission of Application Forms: Submission Deadline: Friday, November 13, Reiwa 8, noon (must arrive by this date). Submission Location: Yoshino Town, Industrial Tourism Division. Documents to Submit: Refer to the attached Implementation Guidelines. (6) Submission of Proposals, etc.: Submission Deadline: Thursday, November 26, Reiwa 8, 5:00 PM (must arrive by this date). Submission Location: Yoshino Town, Industrial Tourism Division. Documents to Submit: Refer to the attached Implementation Guidelines. (7) Presentation and Hearing: Date and Time: Wednesday, December 2, Reiwa 8, from 9:00 AM to 5:00 PM (scheduled). *Location and time will be notified separately later. (8) Notification and Public Announcement of Selection Results: Selection results will be notified to all proposers via email. The preferred negotiator will also be announced on the town's website. 6. Other Details will be provided in the "Implementation Guidelines" and "Specifications." Tourist Information Signage Information Update Business Consignment Public Proposal Implementation Guidelines Yoshino Town, October, Reiwa 8 2. Tourist Information Signage Information Update Business Consignment Public Proposal Implementation Guidelines (hereinafter referred to as "Implementation Guidelines") stipulate the necessary matters regarding the procedures for selecting a contractor by public proposal method for the consignment of business. 1. Project Objectives This project aims to resolve issues such as deterioration, reduced visibility, inconsistent design, and lack of multilingual support for tourist information signage in the Mt. Yoshino area. It involves establishing unified design and display rules that consider the landscape and regional characteristics, as well as building a system for multilingual information provision using QR codes. Furthermore, the operational standards and maintenance system to be established through this project will be developed as versatile standards applicable to future new signage installations and updates throughout the town, thereby improving the convenience and mobility of tourists, and realizing the promotion of Yoshino Town's overall appeal and the formation of a favorable landscape. 2. Business Overview (1) Business Name: Tourist Information Signage Information Update Business (2) Business Content: As detailed in the "Specifications for Tourist Information Signage Information Update Business Consignment" (hereinafter referred to as "Specifications"). (3) Consignment Period: From the date of contract signing until Friday, February 26, Reiwa 9. (4) Contract Method: Discretionary contract by public proposal method. (5) Proposal Upper Limit: ¥6,000,000 (including consumption tax and local consumption tax). 3. Selection and Examination Method The selection and evaluation criteria are as follows. (1) Establishment of Selection Committee: A "Tourist Information Signage Information Update Business Operator Selection Committee" (hereinafter referred to as "Selection Committee") will be established to handle the business operator selection process. (2) Selection Method: Business operator selection will be conducted by public proposal method. This involves soliciting parties with specialized knowledge and experience as participants (hereinafter referred to as "Applicants") for the "Tourist Information Signage Information Update Business Consignment" (hereinafter referred to as "This Business"), and determining the preferred negotiator, etc. after conducting presentations and hearings and evaluating them. The examination will be conducted based on the evaluation criteria, and the applicant with the highest total score from the Selection Committee members will be selected as the preferred negotiator. If there are multiple applicants with the same highest total score, the preferred negotiator will be determined by a majority vote of the committee members. The applicant with the next highest score will be selected as the next highest negotiator, and so on. Subsequently, in order of priority, the preferred negotiator, etc. will negotiate and finalize the details of the specifications and the proposal for this business, and the intended contractor for this business will be determined. (3) Evaluation Criteria: ① Evaluation Items | Evaluation Criteria | Score 1. Design | Is it excellent in visibility and readability, and considerate of users? Does it harmonize with the surrounding landscape and attract tourists with its appealing design? | 20 points 2. Multilingualization | Is there a translation and checking system in place for multilingualization, ensuring accurate information provision? | 20 points 3. Tourist Information Signage Installation and Update Manual | Does it present a policy for the use of multilingual languages and pictograms, and is it a proposal that can be easily used by staff and businesses for practical purposes, considering future maintenance, repairs, and updates? | 20 points 4. Safety and Durability | Does it meet legal standards and ensure sufficient structural safety? Is it highly durable and does it include measures against aging deterioration? | 15 points 5. Business Execution Capability | Does the applicant understand the business content, have a feasible workflow and schedule plan for business completion, and possess the personnel and organizational structure to smoothly execute each process? | 15 points 6. Similar Business Experience / Quotation Price | Does the applicant have relevant experience and sufficient know-how? Is the quotation price for the proposed content reasonable? | 10 points Total | | 100 points ② Minimum Standard for Examination: A minimum standard score will be set, and if the average score of each committee member is less than 60 points, the applicant will not be selected as the preferred negotiator or next highest negotiator. ③ Handling of Cases with Only One Applicant: Even if there is only one applicant, an examination will be conducted, and if the minimum standard is met, the applicant will be designated as the preferred negotiator and notified accordingly. 4. Participation Qualification Requirements Applicants who meet all of the following requirements shall be eligible. ① Not a person falling under Article 167-4, Paragraph 1 of the Local Autonomy Act (Showa 22, Order No. 16). ② Not a person for whom rehabilitation proceedings have been initiated under the Company Rehabilitation Act (Heisei 14, Law No. 154) or for whom rehabilitation proceedings have been initiated under the Civil Rehabilitation Act (Heisei 11, Law No. 225). (However, this excludes persons who have received a decision to approve a rehabilitation plan under the Company Rehabilitation Act or a rehabilitation plan under the Civil Rehabilitation Act.) ③ Not an organization involved with a violent group as defined in Article 2, Item 1 of the Yoshino Town Anti-Gang Violence Ordinance (Heisei 24, Ordinance No. 1) or a group involved with a violent group member, etc. as defined in Items 2 and 3 of the same ordinance. ④ Not a person who has been subject to qualification suspension measures under the "Yoshino Town Bid Participation Qualification Suspension Measures" (Enforced February, Heisei 21) or similar measures by the national government or prefectures. ⑤ Not in arrears of national or local taxes. 5. Business Operator Selection Schedule and Recruitment Method (1) Overall Schedule: ① Public Announcement | Thursday, October 29, Reiwa 8 ② Period for Accepting Questions | Thursday, October 29, Reiwa 8 to Monday, November 9, Reiwa 8, until 5:00 PM ③ Date of Answers to Questions | Wednesday, November 11, Reiwa 8 ④ Deadline for Submission of Application Forms | Friday, November 13, Reiwa 8, until noon ⑤ Deadline for Submission of Proposals | Thursday, November 26, Reiwa 8, until 5:00 PM ⑥ Date of Presentation and Hearing | Wednesday, December 2, Reiwa 8 ⑦ Notification and Public Announcement of Selection Results | Thursday, December 3, Reiwa 8 ⑧ Contract Signing Date | Early December, Reiwa 8 (2) Acceptance of Application Forms: Applicants who have fully understood the contents of these Implementation Guidelines and wish to apply for the public proposal must submit the application form with the necessary documents attached. ① Submission Deadline: Friday, November 13, Reiwa 8, noon. ② Submission Location: Yoshino Town, Industrial Tourism Division. ③ Documents to Submit: (a) Application Form (Form No. 1) (b) Company Profile (Form No. 2) (c) Pledge Regarding Anti-Gang Violence (Form No. 3) (d) Copy of Certificate of Registered Matters of Legal Entity (issued within 3 months; copy acceptable). (e) Copy of Tax Payment Certificate *Certificate issued within 3 months prior to the submission of the application form, indicating no arrears in national taxes, prefectural or metropolitan taxes, or municipal or special ward taxes at the applicant's location. ④ Submission Method: In person or by mail. *For in-person submission, please visit between 9:00 AM and 5:00 PM on business days. For mail submission, use a method that can prove receipt date and delivery, and it must arrive by the submission deadline. *After sending, please be sure to contact the Industrial Tourism Division by phone to confirm. ⑤ Number of Copies: 1 copy each. (3) Inquiries Regarding Content: ① Acceptance Deadline: Monday, November 9, Reiwa 8, 5:00 PM. ② Acceptance Method: Write the inquiry concisely and clearly on the inquiry form (Form No. 4) and submit it via email. For confirmation, please also call. *Inquiries will only be accepted by email. Inquiries by word of mouth, telephone, mail, etc. will not be accepted. ③ Submission Location: Yoshino Town, Industrial Tourism Division, kankou_s@town.yoshino.lg.jp ④ Email Subject Line: "[Tourist Information Signage Information Update Business Consignment Inquiry Form]" (4) Answers to Questions: ① Answer Date: Wednesday, November 11, Reiwa 8. ② Answer Method: A document containing the answers will be sent via email to all applicants. (5) Submission of Proposals: ① Submission Deadline: Thursday, November 26, Reiwa 8, 5:00 PM. Submission Location: Yoshino Town, Industrial Tourism Division. ② Documents to Submit: (a) Proposal (Form No. 5) (Refer to "(6) Regarding the Creation of Proposals" for details). (b) Quotation and detailed breakdown of quotation (free format). (c) Documents describing similar business experience over the past approximately 5 years (free format). ③ Submission Method: In person or by mail. *For in-person submission, please visit between 9:00 AM and 5:00 PM on business days. For mail submission, use a method that can prove receipt date and delivery, and it must arrive by the submission deadline. *After sending, please be sure to contact the Industrial Tourism Division by phone to confirm. ④ Number of Copies: 8 copies each (1 original, 7 copies). ⑤ Notes: (a) All submitted documents should be A4 size, bound in a file without interfering with the content, and submitted. (b) The original submitted documents should be signed with the company name and representative's name, and stamped with the representative's seal. (c) The copies of the submitted documents should not contain any information that could identify the submitter, such as company names or logos. 4 (6) Regarding the Creation of Proposals: When creating the proposal, please read the "Specifications" and "Implementation Guidelines" carefully. ① Basic Information: (a) Use Form No. 5 for the cover page (page 1) of the proposal. (b) The format for pages 2 onwards of the proposal is free, using A4 size vertical paper, landscape orientation, double-sided, within 20 pages. Quotations and business experience documents are not included in the page count. Each page should be numbered. *A3 size may be used for figures and tables, but they must be folded to A4 size. ② Content of Proposals: (a) Clearly indicate the overall implementation schedule (work process) for the business, and concisely describe the specific business content, personnel structure, and points to note during execution for each item in "6. Detailed Business Content and Supplementary Information" of the Specifications, using text or figures. (b) Do not simply copy the entire Specifications provided by the town or limit the description to "As per Specifications."