Pest Control Services for Kabutoyamacho Park and Other Areas for Anoplophora glabripennis

Implementation of Conditional General Competitive Bid We will conduct a conditional general competitive bid, and hereby announce the following in accordance with the provisions of Article 167-6, Paragraph 1 of the Local Autonomy Act (Cabinet Order No. 16 of 1947). September 8, Reiwa 8 Signed, Yuji Kaneko, Mayor of Sano City 1. Matters Subject to Bid (1) Procurement Subject, etc. No. | Procurement Subject | Place of Performance | Industry Classification | Requirements | Regional Requirements 1 | Pest Control Services for Kabutoyamacho Park and Other Areas for Anoplophora glabripennis | Kabutoyamacho, Sano City, etc. | Major Category: O Cleaning/Inspection, etc. | Minor Category: 2 Plant Management | Must have head office in the city. 2 | Pest Control Services for Matsubara Park for Anoplophora glabripennis | Ishizuka-cho, Sano City | | | 3 | Pest Control Services for Nishi-Akasaka Park and Other Areas for Anoplophora glabripennis | Akasaka-cho, Sano City, etc. | | | | (2) Period of Performance: For No. 1 to No. 3, from the date of contract conclusion to January 29, Reiwa 9. (3) Specifics of Work: For No. 1 to No. 3, as per the tender documentation and specifications (design documents). (4) Minimum Reserve Price: None. 2. Qualifications Required for Bidders: Must be registered in the Sano City Goods, etc. Competitive Bidding Qualification Register as of the announcement date, and must meet all of the following qualifications from the announcement date to the bid opening date. (1) Not falling under Article 167-4, Paragraph 1 of the Local Autonomy Act (minors, persons under guardianship or assistance who have obtained the necessary consent for concluding the contract are not included). (2) Not subject to bid participation restrictions by the city pursuant to Article 167-4, Paragraph 2 of the Local Autonomy Act. (3) Not within the period of suspension of bidding as stipulated in Article 2, Paragraph 1 of the Sano City Competitive Bidding Participant Suspension Guidelines (Sano City Public Notice No. 154 of 2005) from the announcement date to the bid opening date. (4) Not having filed for commencement of rehabilitation proceedings under the Corporate Reorganization Act (Law No. 154 of 2002), or not having filed for commencement of rehabilitation proceedings under the Civil Rehabilitation Act (Law No. 225 of 1999). However, this excludes persons who have obtained court approval for a rehabilitation plan under the Corporate Reorganization Act or a reorganization plan under the Civil Rehabilitation Act. 3. Bid Schedule, etc. Bid Submission Method: Postal bid as per the Sano City Postal Bid Implementation Guidelines (Sano City Public Notice No. 50 of 2012) (hereinafter referred to as "Implementation Guidelines"). Mail Method: "General Registered Mail", "Simplified Registered Mail", or "Specific Record Mail". Bid Submission Address: c/o Sano Post Office, Contract and Inspection Section, Contract Staff, Sano City Technical Center, 327-8799 Japan Post Co., Ltd. Bid Form and Envelope: Use the designated form for postal bids. Bid Participation Qualification Application Form Distribution: Download from the Sano City website from the announcement date until the end of application submission. https://www.city.sano.lg.jp/ Submission of Bid Participation Qualification Application Form, etc. Submission Method: In person or by mail (mail method as per tender documentation). Deadline: September 15, Reiwa 8 (excluding holidays as defined in the "Sano City Ordinance on Holidays"). Submission Location: Contract and Inspection Section, Contract Staff, Sano City Technical Center. Submission Time: 9:00 AM to 5:00 PM (excluding 12:00 PM to 1:00 PM). Documents for Bid Participation Qualification Application: 1. Conditional General Competitive Bid Participation Qualification Application Form (Appendix Form No. 1): 1 copy (submit for each desired item). 2. Return Envelope for Notification (with postage stamp and return address): 1 copy. Bid Participation Qualification Confirmation Result Notification, etc.: Conditional General Competitive Bid Participation Qualification Confirmation Letter will be mailed on September 16, Reiwa 8. Submission of Questions Regarding Reasons for Disqualification: Submission Method: In person or by mail. Deadline: September 17, Reiwa 8 (excluding holidays). Submission Location: Contract and Inspection Section, Contract Staff, Sano City Technical Center. Submission Time: 9:00 AM to 5:00 PM (excluding 12:00 PM to 1:00 PM). Response to Questions Regarding Reasons for Disqualification: Notification will be provided by facsimile on September 24, Reiwa 8. The written response will also be mailed on the same day. Submission of Questions Regarding Specifications: Submission Method: In person or by facsimile. Period: From the announcement date to September 16, Reiwa 8 (excluding holidays). Submission Location: Specifications Content Inquiry Contact Point. Submission Time: 9:00 AM to 5:00 PM (excluding 12:00 PM to 1:00 PM). Response to Questions Regarding Specifications, etc.: Will be posted on the Sano City website by 5:00 PM on September 18, Reiwa 8. Submission of Cost Breakdown: Required. Bid Opening Witness: Two people will be selected by lottery from among the bidders. Bid Form Arrival Deadline: September 28, Reiwa 8, arrival at Sano Post Office, Japan Post Co., Ltd. (must arrive by this date). Witness Selection Notification Date: September 29, Reiwa 8. Bid Opening Date and Time and Place: September 30, Reiwa 8, 10:00 AM, Sano City Hall, Bid Room (6th Floor). Contract Creation: Required. 4. Bid Bond, etc. Bid Bond: Exempted. Contract Deposit: Exempted. 5. Invalid Bids: Bids that fall under Article 85 of the Sano City Financial Regulations (Sano City Regulations No. 59 of 2005), Article 11 of the Sano City Conditional General Competitive Bid Implementation Guidelines for Goods, etc. (Sano City Public Notice No. 68 of 2012) (hereinafter referred to as "Bidding Implementation Guidelines"), and Article 7 of the Sano City Postal Bid Implementation Guidelines (Public Notice No. 50 of 2012) shall be invalid. 6. Other: Bids will be conducted separately for items No. 1 to No. 3. Envelopes must be prepared separately. (1) Use the designated forms for the bid participation qualification application form, bid form, and bid form envelope. (2) For the determination of the successful bid, the amount stated in the bid plus 10% of that amount (if there is a fraction of less than 1 yen in that amount, the fraction shall be rounded down) shall be the successful bid price. Therefore, bidders shall state in their bids the amount excluding consumption tax and local consumption tax (or the equivalent amount of consumption tax and local consumption tax for non-taxable businesses). (3) Place to Show Contract Terms: Contract documents, bidding execution regulations, and implementation guidelines are available for viewing at the Contract and Inspection Section, Contract Staff, Sano City Technical Center. 7. Inquiry Contact Point: (1) Announcement Content: Sano City Technical Center, Contract and Inspection Section, Contract Staff, Sano City Hall, 1 Takasago-cho, Sano City, 327-8501. Tel: 0283-20-3027, FAX: 0283-20-3035. (2) Specifications Content: For No. 1-3: Urban Development Department, Urban Development Division, Park and Green Space Section, Sano City Hall, 1 Takasago-cho, Sano City, 327-8501. Tel: 0283-20-3101, FAX: 0283-20-3046. BID DOCUMENTATION This bid documentation clarifies the general matters that bidders who wish to participate in conditional general competitive bids for procurement contracts ordered by Sano City must understand and comply with. 1. Matters Subject to Bid (1) Procurement Subject, etc. No. | Procurement Subject | Place of Performance 1 | Pest Control Services for Kabutoyamacho Park and Other Areas for Anoplophora glabripennis | Kabutoyamacho, Sano City, etc. 2 | Pest Control Services for Matsubara Park for Anoplophora glabripennis | Ishizuka-cho, Sano City 3 | Pest Control Services for Nishi-Akasaka Park and Other Areas for Anoplophora glabripennis | Akasaka-cho, Sano City, etc. (2) Period of Performance: For No. 1 to 3, from the date of contract conclusion to January 29, Reiwa 9. (3) Specifics of Work: For No. 1 to 3, as per the specifications (design documents). 2. Confirmation of Bid Participation Qualifications: Those who wish to participate in this bid must submit the following documents to confirm their qualifications and apply for qualification confirmation. (1) Submission Documents: a. Conditional General Competitive Bid Participation Qualification Application Form (Appendix Form No. 1): 1 copy (submit for each desired item). b. Return Envelope for Notification (with postage stamp and return address): 1 copy. (2) Submission Location: Contract and Inspection Section, Contract Staff, Sano City Technical Center (5th Floor, Sano City Hall). (3) Submission Deadline: 5:00 PM on September 15, Reiwa 8, must arrive by this date. (4) Submission Method: In person or by mail. * If sending by mail, send items a and b in (1) by "General Registered Mail", "Simplified Registered Mail", or "Specific Record Mail" to: Contract and Inspection Section, Sano City Technical Center, Sano City Hall, 1 Takasago-cho, Sano City, 327-8501. * Mail addressed to the post office box is not accepted. Please send directly to Sano City Hall. * Additionally, if sending by mail, please contact the Contract and Inspection Section by phone to inform them that you have mailed the application form, etc. (5) Confirmation Results: The Conditional General Competitive Bid Participation Qualification Confirmation Letter will be mailed on September 16, Reiwa 8, using the return envelope. 3. Bid Submission: (1) Bid Submission Address: c/o Sano Post Office, Contract and Inspection Section, Contract Staff, Sano City Technical Center, 327-8799 Japan Post Co., Ltd. (2) Bid Form, Cost Breakdown, and Envelope: Use the designated bid form for postal bids, and the envelope as per "Envelope (Example)". Use the "Cost Breakdown (Service Contract)" for the cost breakdown. (3) Mail Method: "General Registered Mail", "Simplified Registered Mail", or "Specific Record Mail". * Note that other methods (regular mail, letter pack, etc.) will be invalid. (4) Bid Form Arrival Deadline: September 28, Reiwa 8, must arrive at Sano Post Office, Japan Post Co., Ltd. by this date. 4. Bid Opening Date and Time and Place: (1) Date and Time: September 30, Reiwa 8, 10:00 AM. (2) Place: Sano City Hall, Bid Room (6th Floor). 5. Bid and Bid Opening Methods, etc.: (1) Bidding method is postal bid; in-person submission is not permitted. (2) Enter the total amount including all expenses required for this service in the bid form. (3) For the determination of the successful bid, the amount stated in the bid plus 10% of that amount (if there is a fraction of less than 1 yen in that amount, the fraction shall be rounded down) shall be the successful bid price. Therefore, bidders shall state in their bids the amount excluding consumption tax and local consumption tax (or the equivalent amount of consumption tax and local consumption tax for non-taxable businesses). (4) Two witnesses will be selected by lottery from among the bidders, and the selected individuals will attend the bid opening. (5) According to Article 4 of the Sano City Postal Bid Implementation Guidelines (Sano City Public Notice No. 50 of 2012), the number of postal bids, including re-bids, shall be limited to two times. 6. Postal Bid Documents: (1) The bid form (designated format) must include the bid subject, bid opening date, bidder's address, trade name or company name, representative's title and name, and the representative's seal. (2) Submission of Cost Breakdown (designated format): Submit the cost breakdown (designated format) (hereinafter referred to as "breakdown") together with the bid form. 7. Method of Determining Successful Bidder: (1) The successful bidder will be the bidder who meets all the requirements of the specifications stated in this bid as determined by the city, and who submits the lowest valid bid within the limit of the estimated price prepared according to Article 81 of the Sano City Financial Regulations. (2) If there are two or more bidders who submit bids at the same lowest price, the successful bidder will be determined by a lottery among those bidders. 8. Invalid Bids: (1) When the contents of the bid form and cost breakdown are unclear and unreadable. (2) When the amount stated in the bid form has been corrected, or when the name is not sealed. (3) When there are two or more bid forms in one envelope. (4) When the bid form does not arrive by the deadline. (5) When the bid form is sent by a method other than the designated method. (6) When anything other than the bid form or other documents to be submitted (hereinafter referred to as "bid documents, etc.") is enclosed in the envelope. (7) When the enclosed cost breakdown is missing, or when the amount stated in the cost breakdown differs from the amount stated in the bid form when a cost breakdown is required. (8) When the information stated on the envelope differs from the information stated on the bid documents, etc. (9) When the bid is from an unqualified person, in cases where bidder qualifications are restricted. (10) When collusion or other fraudulent acts are recognized. (11) In addition to the preceding items, when there is a violation of specific matters in this bid. 9. Contract: (1) Requirement for Contract Creation: Required. (2) The contract amount will be the amount stated in the bid form plus 10% of that amount (if there is a fraction of less than 1 yen in that amount, the fraction shall be rounded down). This amount will be the contract amount. 10. Other: (1) If you wish to withdraw from the bid after submitting the bid participation qualification application form, submit a bid withdrawal notice (designated format). (2) Use the designated forms for the bid participation qualification application form and bid documents, etc., which can be downloaded from the Sano City website: "Home" ⇒ "Living & Administration" ⇒ "City Information / Bids" ⇒ "Bid / Contract Information" ⇒ "Bid / Contract Forms" ⇒ "List of Forms for Goods/Services Provision, etc.". (3) For inquiries regarding specifications and other matters, submit a question and answer form (designated format) in person or by FAX by 5:00 PM on September 16. If sending by FAX, please contact us by phone after sending. (4) Question and Answer: Questions and answers will be posted on the Sano City website by 5:00 PM on September 18.