Fire Equipment Maintenance Inspection Services

Fire Equipment Maintenance Inspection Services Procurement Item Number: 0000000000000626836 Procurement Type: Announcement of Open Competitive Bid (WTO Non-Target) Classification: Goods and Services Procurement Procurement Item Name: Fire Equipment Maintenance Inspection Services Publication Start Date: October 8, Reiwa 8 (2026) Publication End Date: November 10, Reiwa 8 (2026) Procurement Organization: Ministry of Defense Procurement Organization Location: Kanagawa Prefecture Announcement Content: Announcement No. 195, October 8, Reiwa 8 (2026) Authorized Officer for Expenditure: Kohei Sato, Director General of General Affairs, National Defense Academy Announcement We will conduct bidding as follows. Please participate after thoroughly understanding the "Bidding and Contract Procedures" of the National Defense Academy. Details: 1. Bidding Method: Open Competitive Bid 2. Eligibility Requirements: (1) Not falling under the provisions of Article 70 of the Public Finance Act. Minors, persons under guardianship or assistance, who have obtained the necessary consent for contract conclusion, fall under the special circumstances in the same article. (2) Not falling under the provisions of Article 71 of the Public Finance Act. (3) Must be rated in grade A, B, C, or D for "Services" in the Reiwa 07, 08, 09 (2025, 2026, 2027) Ministry of Defense Competitive Bid Qualifications (Unified Nationwide) and have eligibility to participate in the Kanto-Koshinetsu region. (4) Not currently subject to a suspension of bidding or similar measures based on the "Procedures for Suspension of Bidding for Procurement of Equipment, etc., and Services" by the Minister's Secretariat Health and Environment Director, Director-General of the Defense Policy Bureau, or Director-General of the Acquisition, Technology and Logistics Agency (hereinafter referred to as "Designated Banning Authority"), or the Superintendent of the National Defense Academy. (5) Not a company with capital or personnel ties to a company currently subject to a suspension of bidding under the preceding item, and intending to contract with the Ministry of Defense for the purchase of similar goods, manufacturing, or service contracts. (6) If subject to the application of labor insurance, employees' pension insurance, etc., there should be no arrears in insurance premiums, etc. 3. Bidding Method: When determining the successful bidder, the bid price will be the amount written on the bid form plus 10% of that amount. Therefore, all bidders shall write the amount equivalent to 100/110 of the estimated contract amount (total) on their bid forms, regardless of whether they are taxable or non-taxable for consumption tax and local consumption tax. 4. Matters Concerning Security: (1) Bid security and contract security: Exempt (2) If the successful bidder fails to conclude the contract, an amount equivalent to 5/100 of the successful bid amount (amount equivalent to 110/100 of the amount written on the bid form) will be collected as a penalty. 5. Invalid Bids: (1) Bids made by persons who do not meet the eligibility requirements in 2, or bids that violate the bidding conditions. (2) In the case of mail bids, bids that do not arrive by the receipt deadline. 6. Whether a Contract or Undertaking is Required: If the contract amount exceeds 2.5 million yen, a contract shall be prepared. If it does not exceed 2.5 million yen, either a contract or an undertaking shall be prepared. However, if the contract amount is less than 1 million yen, the preparation of both the contract and the undertaking can be omitted. 7. Contract Clauses: Service Contract Clauses, Special Clauses on Collusion and Other Illicit Acts, Special Clauses on Exclusion of Organized Crime Groups 8. Use of Electronic Procurement System: This is an item that utilizes the "Electronic Procurement System (https://www.geps.go.jp/)". In the event of a system failure in the electronic procurement system, the bid may be canceled or this announcement may be changed. However, those who find it difficult to use the electronic procurement system may submit their bids in "paper" format. 9. Deadline for Receipt of Documents Related to 2-(3): Friday, November 6, Reiwa 8 (2026), 5:00 PM 10. Bid Receipt Deadline: Monday, November 9, Reiwa 8 (2026), 12:00 PM (for electronic procurement system and mail bids) 11. Date and Time/Location of Bidding and Opening of Bids: Tuesday, November 10, Reiwa 8 (2026), 11:00 AM, National Defense Academy Main Building, 1st Floor, Bidding Room 12. Matters for Bidding: (1) Procurement Request Number: Kan-sha-yaku 48 (2) Project Name: Fire Equipment Maintenance Inspection Services (3) Specifications/Quantity: As per specifications (4) Performance Location: As per specifications (5) Performance Deadline: March 17, Reiwa 9 (2027) 13. Other: (1) Submission of Certificates, etc.: Submit by the deadline indicated in 9. Additional documents or interviews may be requested beyond these submission materials. (2) Mail Bids: Place the bid form in an inner envelope, clearly mark it with the company name, date and time of bid opening, project name, and "Bid Enclosed" in red ink. Mail (registered mail only) or consign (equivalent to registered mail) to arrive by the bid receipt deadline in 10. Address the envelope with the name of the bid contact person (see (6) below). Confirm arrival at your own risk. (3) Subcontracting: In principle, subcontracting by persons currently subject to a bid suspension is not permitted. However, this does not apply if the relevant Designated Banning Authority permits it due to truly unavoidable circumstances. (4) Low Bid Price Investigation: (a) For bids that result in a successful bid for construction or other contract work exceeding 10 million yen, the successful bidder shall cooperate with the low bid price investigation conducted by the Authorized Officer for Expenditure, etc., if the bid falls under the investigation criteria. (b) For the low bid price investigation, provide documents such as a "Written Reason for the Bid Price," "Breakdown of Bid Price Calculation," "Documents Confirming the Contract Performance System," and "Documents Confirming Business Conditions," as requested by the Authorized Officer for Expenditure, etc. (c) If the documents requested in the preceding item are not provided or are insufficient, cooperate with explanations requested by the Authorized Officer for Expenditure, etc. (d) If cooperation is not provided or is insufficient, the bidder may not be selected as the successful bidder on the grounds that "there is a risk that the contract will not be performed in accordance with its content." (5) In addition to the contract clauses listed in 7, if the successful bidder is a small or medium-sized enterprise as defined in Article 2, Paragraph 1 of the Small and Medium-sized Enterprise Credit Insurance Act, a "Special Clause for Partial Release of Restriction on Assignment of Claims" will be separately applied. (6) Location for Distribution of Bidding Information (Specifications), Place to View Contract Clauses, and Inquiries Regarding Bidding: Procurement Section, Accounting Division, General Affairs Department, National Defense Academy (Contact: Iwata) TEL: 046-841-3810 (Extension 2269) (7) Inquiries Regarding Specification Details: Engineering Section 1, Management Facilities Division, General Affairs Department, National Defense Academy (Contact: Yoshino) TEL: 046-841-3810 (Extension 2315) For details, please refer to the National Defense Academy website (https://www.mod.go.jp/nda/procurement/index.html). 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