Purchase of Light Four-Wheeled Cargo Vehicle

Announcement of Bidding for Purchase of Light Four-Wheeled Cargo Vehicle

Mayor's Department Bidding Announcement

We hereby announce that bidding will be conducted as follows.

Announcement Date: 2026.10.27 Fiscal Year: Reiwa 8 (2026) Bid Number: 453541 Bidding Method: Invited Competitive Bidding (Participation Type) Contract Method: Total Price Contract Project Name: Purchase of Light Four-Wheeled Cargo Vehicle Fulfillment Deadline: From the day after the contract date until March 31, Reiwa 9 (2027) Fulfillment Location: Environmental Policy Bureau, Living Environment Beautification Center Estimated Price (excluding tax): 32,827,273 yen Bidding Period Start Date/Time: From 2026.10.30 09:00 Bidding Period End Date/Time: Until 2026.11.04 17:00 Opening Date: 2026.11.05 Opening Time: From 09:00 onwards Category: Vehicles (excluding railway vehicles) Content: Passenger Cars Requiring Department: Environmental Policy Bureau, Circular Society Promotion Department, Machi Bikua Promotion Division Bidding Eligibility: Persons registered in the list of qualified bidders for invited competitive bidding (goods) stipulated in Article 22, Paragraph 2 of the Kyoto City Contract Administration Regulations. Bidding Eligibility (Company Size, etc.): Large companies within the city are acceptable. Bidding Eligibility (Performance Record): None. Other: Detailed Specifications: Specifications ○ Notes on Bidding Amount and Contract Changes Due to Price Fluctuations During the Contract Period (Items that apply are marked with ■). ■ Regarding price fluctuations during the contract period of this procurement, contract changes, including the contract amount, will not be made in principle, so the bidding amount should take into account price fluctuations during the contract period. □ For the second year and beyond of the contract period for this procurement (limited to after the 13th month from the contract date), contract changes will be made according to the specifications only when there are labor cost fluctuations during the contract period. Therefore, the bidding amount should take into account price fluctuations excluding labor cost fluctuations during the contract period. Bidding with equivalent products is possible. For this bid, a period for submitting equivalent product reports will be set after the bid opening. Those who wish to submit equivalent products must promptly have their equivalent products confirmed by the requesting department after the bid opening date, obtain a confirmation stamp, and submit the equivalent product report (form here.) to the contract management department by 5:00 PM on November 10, 2026 (Tuesday). The reception hours for the equivalent product report are from 9:00 AM to 5:00 PM on days excluding holidays (excluding 12:00 PM to 1:00 PM). Even if equivalent product confirmation cannot be obtained, please state so in the equivalent product report and submit it by the submission deadline. If it is reported in the equivalent product report that equivalent product confirmation cannot be obtained, the bid submitted by that person will be invalidated. Persons who do not submit the equivalent product report by the submission deadline will be deemed capable of delivering the goods specified in the specifications, etc. (hereinafter referred to as "required goods"). The successful bidder will be the one who submitted the lowest valid bid among those capable of delivering the required goods or equivalent goods confirmed by the requesting department. (The results of the bid opening will not be disclosed until the successful bidder is determined.) Bid security is waived. Withdrawal after bidding is not permitted. If the successful bidder withdraws from the contract because they have not submitted the equivalent product report by the submission deadline and cannot deliver the required goods, it will be considered a contract withdrawal, and a 3-month suspension of participation in competitive bidding will be imposed, and a penalty equivalent to 5/100 of the bid amount will be collected. If a person intending to participate in this bid (individual, representative of a corporation, or a person authorized by an individual or representative of a corporation (hereinafter referred to as "representative, etc.")) is the same person as another representative, etc. intending to participate in this bid, only one of them may participate in this bid. If it is found that both the representative, etc. and the same person have bid in this bid, the bids submitted by the representative, etc. and the same person will be invalidated based on Article 6, Paragraph 2, Item 14 of the Kyoto City Contract Administration Regulations, and participation in competitive bidding will be suspended. If a successful bidder is determined in this bid, and it is found before the contract is concluded that the representative, etc. who became the successful bidder is the same person as another representative, etc. who bid in this bid, the contract will not be concluded, and participation in competitive bidding will be suspended for each. The bid award date will be November 11, 2026. For bidders who submitted bid data via the internet, an email will be sent to confirm the bid results on the electronic bidding system. Please check it individually. If the successful bidder submitted bid data using a bidding terminal, the successful bidder will be contacted by phone by the contract management department representative after 10:00 AM on November 11, 2026 (Wednesday). Successful bidders other than the successful bidder will be notified of the bid results orally upon request within 5 days from the day after the bid award date (excluding holidays when calculating the number of days). The bid results will be available for viewing on the contract management department's webpage or in the contract management department's office from 1:00 PM on the day after the bid award date. Those who were not successful bidders may request an explanation of the reasons for not being selected within 5 days from the day after the bid award date (excluding holidays when calculating the number of days). The response will be given orally or in writing (only if the request is in writing and requests a written notification). The successful bidder (hereinafter referred to as the "contractor") in this bid shall not procure necessary goods (excluding goods manufactured with the successful bidder's trademark, hereinafter the same) or services from any unsuccessful bidder who was a competitor in this bid. Furthermore, unsuccessful bidders shall not supply necessary goods or services for contract performance to the contractor. However, this does not apply in cases where the contractor procures necessary goods or services for contract performance from an unsuccessful bidder through a third party other than the unsuccessful bidder, or when it is necessary to procure part of the necessary goods or services for contract performance from an unsuccessful bidder due to patent rights, other exclusive rights, or other unavoidable circumstances, and written approval from the city has been obtained in advance. If there are any changes to the announcement, specifications, etc. related to this bid, or if there are supplementary matters regarding this bid, an announcement of changes or supplements may be posted on the Kyoto City Bidding Information Website's page for invited competitive bidding (participation type) by the day before the start of the bidding period. Before bidding, be sure to check for announcements. (Changes or withdrawals of bids will not be permitted due to failure to check announcements, etc.) Matters not stipulated in this announcement and specifications shall be governed by the Kyoto City Contract Administration Regulations, other ordinances, regulations, guidelines, etc. established by the city, and relevant laws and regulations. Kyoto City Electronic Bidding System Availability Hours, etc. Bidders using the Internet: 9:00 AM to 5:00 PM (excluding holidays). The name on the IC card used must be the same as the representative's name (or the name of the authorized representative if one is registered) on the "Registered Seal Notification" submitted to the city. Furthermore, if the bid data does not have a valid electronic signature and electronic certificate at the time of arrival, the bid will be invalid. Bidders using terminals installed in the contract management department: 9:00 AM to 12:00 PM and 1:00 PM to 5:00 PM (excluding holidays). If the terminal user has not obtained a bidding terminal user card, they must apply for and obtain the card at least one hour before the end of the bidding period. The bidding amount should be the amount equivalent to 100/110 of the estimated contract desired amount, regardless of whether the bidder is a taxable or tax-exempt business regarding consumption tax and local consumption tax (hereinafter referred to as "consumption tax, etc."). The contract amount will be the bidding amount multiplied by 110/100. If there is a change in the consumption tax rate due to amendments to the Consumption Tax Act, etc., the contract amount will be adjusted by adding or subtracting the consumption tax amount without any special change procedures. However, if the consumption tax amount does not change due to the application of transitional measures stipulated by the government, the handling of such transitional measures will be followed. Bidding with equivalent products is not permitted unless specified as possible in the specifications. Contractors who receive orders for procurement of goods and services with an estimated price of 80 million yen or more must submit a document declaring their understanding of the importance of initiatives for building a sustainable society, such as SDGs, and their commitment to such initiatives (form posted on the "Kyoto City Bidding Information Website") or a copy of a certificate of certification, accreditation, or award from a system that constitutes the "Kyoto SDGs Network" (https://www.city.kyoto.lg.jp/sogo/page/0000295638.html) attached to the form posted at the URL below, or by submitting it to the contract department within two months after the contract is concluded. (URL of the relevant page on the "Kyoto City Bidding Information Website") https://www2.city.kyoto.lg.jp/rizai/chodo/koukeiyaku/koukeiyaku.htm Inquiries should be directed to the contract management department representative. *Holidays refer to the holidays of the city as stipulated in Article 1, Paragraph 1 of the Kyoto City Holiday Ordinance. 1 Environmental Policy Bureau, Circular Society Promotion Department, Machi Bikua Promotion Division (Contact: Tamura, Kagekawa Tel: 075-222-3952) General Provisions (1) This contract is for the chassis and modified parts as a package. (2) Prospective bidders must fully confirm and understand the contents of the specifications. No objections will be accepted after the contract is concluded. (3) When manufacturing the vehicle, it shall be easy, simple, reliable, and safe for the city's collection and maintenance operations. (4) As of September 1, Reiwa 8 (2026), it must comply with the safety standards of the Road Vehicle Act and other relevant laws and regulations. (5) As of September 1, Reiwa 8 (2026), it must be a designated vehicle type according to the Kyoto City Public Vehicle Purchase and Other Vehicle Selection Guidelines. Article 1 This specification applies to the following vehicle types. (1) Vehicle Type and Number of Units: Total 14 units. Breakdown of vehicle types and number of units is as follows: Vehicle Type: Total Units: Light Four-Wheeled Cargo Vehicle, 4WD, CVT, Truck Type, Daihatsu Motor Co., Ltd. 3BD-S510P (High Roof): 14 units. Breakdown of Units (by optional package): Vehicles equipped with "Visibility Assist Pack": 4 units. Vehicles equipped with "Visibility Assist Pack" and "Labor Saving Pack": 10 units. Must be a newly registered vehicle. Long-term inventory vehicles are not permitted. (2) Model Year: Reiwa 7 (2025) or Reiwa 8 (2026). (3) Engine Specifications: a. Type: 3-cylinder gasoline engine. b. Displacement: 660cc class. (4) Maximum Payload: 350kg or more. (5) Minimum Turning Radius: 3.6m or less. (6) Floor Height from Ground: 660mm or less. Light Four-Wheeled Cargo Vehicle Specifications 2 (7) Cargo Bed Thickness: 2.3mm or more. (8) Other: a. Right-hand drive. b. Power steering. c. Power windows (only for vehicles equipped with "Labor Saving Pack" option). d. Keyless entry system (only for vehicles equipped with "Labor Saving Pack" option). e. Power door locks (only for vehicles equipped with "Labor Saving Pack" option). f. Three-way opening tailgate. g. Interior door handles must be easily operable with thick vinyl gloves on. h. Seats must be vinyl or fully covered with vinyl covers. i. Tires: 12-inch radial tires. j. Driver and front passenger airbags. k. Instrument panel must accommodate the public address system and digital tachograph. Article 2 Modified parts shall be as follows (refer to attached sheet). (1) Assemble a frame for a tarpaulin inside the cargo bed to cover the roof and sides. The height of the frame shall be within the inspection standards, and the specific height will be instructed separately by the city. The width and length of the frame shall match the chassis. The side and rear tarpaulins shall have a structure that can be opened and closed like curtains (the tarpaulin attachment parts shall be screwed). Screw shackles 8mm (number to match tarpaulin processing). One side of the side tarpaulin shall be fixed to the front frame. (2) Install protective bars on the rear window glass (2 on the left and right, 6 on the top and bottom). (3) Install hooks on the left and right and rear sides. (4) Attach metal rings, eyelets, and elastic cords to the tarpaulin. Article 3 Painting (1) The entire vehicle shall be repainted in 3 specified colors (Kyoto City Environmental Policy Bureau specified colors by Nippon Paint Co., Ltd.). (2) "Kyoto City Environmental Policy Bureau" shall be written in white on both sides of the chassis. The character size shall be 10cm square per character. The position shall be approximately 15cm behind the front edge of the cargo bed doors on both sides. (3) The characters shown in the table below shall be written in black on the rear of the chassis. The detailed position will be instructed separately. The character size shall be 5cm square per character. Characters: Number of Units (units): Characters: Number of Units (units): East Area: 2, Yamashina: 2, South Area: 2, West Area: 2, Nishikyo: 2, Fushimi: 2, Seikan: 2. *The breakdown of units is subject to change. Article 4 The contractor shall deliver the following accessories and tools. (1) Install left and right visors. (2) Install genuine car air conditioner and car radio. (3) Install voice-activated backup horn. (4) Install ELR seatbelts (driver and front passenger). (5) Add a hazard lamp switch to the dashboard (right side of the steering wheel). (6) Three cargo bed tarpaulins (for installation, tarpaulin material shall be Uni-Tika Light OD color or equivalent or better). Installation, etc. at delivery will be instructed separately. (7) Two cargo bed nets (approximately 10cm larger in both length and width than the size of the rear frame of the tarpaulin). One for installation, one as a spare. Installation, etc. at delivery will be instructed separately. (8) Four studless tires with wheels. (9) Two wheel chocks. (10) Install a fire extinguisher (automotive ABC dry chemical certified product), one smoke bomb, and one triangular stop sign. (11) Install headrests (driver and front passenger). (12) Two rubber floor mats. (13) Complete set of standard automotive tools (including tool case and jack). (14) Install a dustpan and broom holder (bolted to the underside of the cargo bed on the passenger side). (15) Install a public address system (microphone, loudspeaker, vehicle-mounted MP3 player with PA amplifier (SD card compatible)). The loudspeaker shall be installed in the center. The contractor shall provide 14 SD cards (2GB) and record the audio from the cassette tapes used by the city onto the SD cards and provide them. (16) Install a drive recorder capable of recording front and rear views (CS-31F (manufactured by Cellstar Corporation) or equivalent, capable of using the smart inner mirror camera for the visibility assist pack as the rear camera). Install behind the rearview mirror or on the front windshield, with detailed position instructed separately. Wiring should be done carefully to avoid obstructing driving. The capacity of the SD card to be used shall be 64GB or more. Article 5 Inspection and Maintenance at Delivery (1) Thorough inspection and maintenance must be performed at the time of delivery. (2) The fuel tank must be full at the time of delivery.