General Competitive Bidding for the Replacement of Air Conditioners in the General Classroom Building of Shuri Higashi High School

General Competitive Bidding Announcement We hereby announce the general competitive bidding for the "Replacement of Air Conditioners in the General Classroom Building of Shuri Higashi High School" to be procured by the Principal of Okinawa Prefectural Shuri Higashi High School. October 28, Reiwa 8 Principal of Okinawa Prefectural Shuri Higashi High School 1. Matters for Bidding (1) Project Name: Replacement of Air Conditioners in the General Classroom Building of Shuri Higashi High School (2) Contract Details: As per specifications and bidding documents (3) Contract Period: From the date of contract signing to March 31, Reiwa 9 (4) Place of Performance: Okinawa Prefectural Shuri Higashi High School (3-178 Shuri Ishimine-cho, Naha City, Okinawa Prefecture) 2. Qualifications Required for Bidders (1) All of the following requirements must be met: a. Must be registered in the list of qualified bidders for construction work in Okinawa Prefecture for Reiwa 7 and 8, in accordance with Article 5 of the Regulations concerning Qualification Screening and Bidder Selection for Construction Work in Okinawa Prefecture (Showa 52 Okinawa Prefecture Public Notice No. 445) in the pipework construction industry. b. Must not fall under the provisions of Article 167-4 of the Local Autonomy Act Enforcement Order, and must not be subject to any designation suspension or exclusion measures by Okinawa Prefecture from the date of submission of the bid participation qualification confirmation application form until the bid date. c. Must have no arrears in prefectural taxes (corporate business tax), consumption tax, and local consumption tax. d. Must not be subject to exclusion measures based on the Agreement on the Exclusion of Gangs from Procurement of Goods, etc. in Okinawa Prefecture. 3. Place and Period for Inspection of Contract Terms (1) Place: Okinawa Prefectural Shuri Higashi High School (3-178 Shuri Ishimine-cho, Naha City, Okinawa Prefecture) (2) Period: Wednesday, October 28, Reiwa 8 - Monday, November 9, Reiwa 8 4. Site Inspection Period Wednesday, October 28, Reiwa 8 - Monday, November 9, Reiwa 8, from 9:00 AM to 4:00 PM, excluding Saturdays, Sundays, and public holidays. * If you wish to conduct a site inspection, please contact the person in charge in advance to arrange. 5. Date and Time and Place of Bid Execution (1) Date and Time: Tuesday, November 17, Reiwa 8, 10:00 AM (2) Place: Reception Room, Okinawa Prefectural Shuri Higashi High School (3-178 Shuri Ishimine-cho, Naha City, Okinawa Prefecture) 6. Bid Security A bid security of not less than 5/100 of the estimated contract amount must be submitted. However, the submission of bid security may be waived in any of the following cases: (1) When a bid security insurance contract with the prefecture as the insured has been concluded with an insurance company and its certificate is submitted. (2) When a bidder intending to participate in competitive bidding (limited to construction work as defined in Article 2, Paragraph 1 of the Construction Industry Act) has made a reservation for contract security with a financial institution recognized as reliable by the governor or a guarantee company as defined in Article 2, Paragraph 4 of the Act on Guarantee of Advance Payment for Public Works (Showa 27 Law No. 184). (3) When competitive bidding (limited to competitive bidding for construction work with a design cost of less than 400 million yen) is conducted with a party qualified under Article 167-5 and Article 167-11 of the Local Autonomy Act Enforcement Order, and it is recognized that there is no likelihood of that party failing to conclude the contract. * However, if the successful bidder fails to conclude the contract, 5/100 of the bid amount including consumption tax and local consumption tax must be paid to the prefecture as damages. 7. Name and Location of the Department Responsible for Contract Procedures (1) Name: Okinawa Prefectural Shuri Higashi High School (2) Location: 3-178 Shuri Ishimine-cho, Naha City, Okinawa Prefecture 8. Language and Currency to be Used in Contract Procedures (1) Language: Japanese (2) Currency: Japanese Yen 9. Other Necessary Matters (1) Method of submitting bid form: Submit directly to the place specified in 5(2) at the date and time specified in 5(1). Bids by mail, telegram, or facsimile are not permitted. (2) Minimum reserve price: Not set. (3) For other details, refer to the bidding documents. General Competitive Bidding Document This general competitive bidding document (hereinafter referred to as "the bidding document") shall apply to the general competitive bidding (hereinafter referred to as "the bidding") for the "Replacement of Air Conditioners in the General Classroom Building of Shuri Higashi High School" to be procured by the Principal of Okinawa Prefectural Shuri Higashi High School, in addition to the relevant laws and regulations and the Okinawa Prefectural Financial Regulations. The general matters that bidders must be familiar with and comply with are as follows: 1. Matters for Bidding (1) Project Name: Replacement of Air Conditioners in the General Classroom Building of Shuri Higashi High School (2) Contract Period: From the date of contract signing to March 31, Reiwa 9 (Wednesday) (3) Installation Location: General Classroom Building of Okinawa Prefectural Shuri Higashi High School (4) Specifications: As per attached specifications 2. Date and Time and Place of Bid Execution (1) Date and Time: Tuesday, November 17, Reiwa 8, 10:00 AM (2) Place: Reception Room, Okinawa Prefectural Shuri Higashi High School 3. Bid Participation Qualification Requirements All of the following requirements must be met: (1) Must be registered in the list of qualified bidders for construction work in Okinawa Prefecture for Reiwa 7 and 8, in accordance with Article 5 of the Regulations concerning Qualification Screening and Bidder Selection for Construction Work in Okinawa Prefecture (Showa 52 Okinawa Prefecture Public Notice No. 445) in the pipework construction industry. (2) Must have a established inspection and maintenance system and a supply system for equipment, and be able to promptly respond to and resolve any malfunctions. (3) Must not fall under the provisions of Article 167-4 of the Local Autonomy Act Enforcement Order, and must not be subject to any designation suspension or exclusion measures by Okinawa Prefecture from the date of submission of the bid participation qualification confirmation application form until the bid date. (4) Must have no arrears in prefectural taxes (corporate business tax, etc.), consumption tax, and local consumption tax. (5) Must not be subject to exclusion measures based on the Agreement on the Exclusion of Gangs from Procurement of Goods, etc. in Okinawa Prefecture. 4. Confirmation of Bid Participation Qualifications, etc. Bidders wishing to participate in this bidding must submit the following documents by the deadline to confirm their bid participation qualifications, etc.: (1) Submitted Documents a. Bid Participation Application Confirmation Slip b. Documents confirming registration in the list of competitive bidders c. Copy of tax certificate for prefectural tax (corporate business tax), consumption tax, and local consumption tax d. Documents related to bid security e. Bid breakdown (including detailed breakdown and catalog, etc.) f. Other documents required by the contracting officer (2) Submission Deadline: Monday, November 9, Reiwa 8, 4:00 PM (Strictly enforced) (3) Submission Location: Okinawa Prefectural Shuri Higashi High School, General Affairs Office, 3-178 Shuri Ishimine-cho, Naha City, Okinawa Prefecture, Postal Code 903-0804 (4) Notification of Qualification Screening Results: The results of the bid participation qualification screening will be notified by mail, etc., by Friday, November 13, Reiwa 8. 5. Bid Security Refer to the attached "Bid Security Related Explanation Material." 6. Bidding (1) Bidders must submit the documents specified in 4(1) above to obtain bid participation qualifications before submitting their bid forms. (2) If a proxy is bidding, a letter of attorney (attached form) must be submitted. (3) The bid form must be prepared based on the attached specifications. (4) Those who attend the bid opening must be persons who have been confirmed to have bid participation qualifications or their proxies. (5) Once a bid form has been submitted, it cannot be rewritten, exchanged, or canceled before or after the bid opening. (6) The bid amount must be written in Arabic numerals, preceded by a "¥" mark. (7) Regardless of whether the bidder is a taxable or tax-exempt business with respect to consumption tax and local consumption tax, the amount excluding consumption tax must be stated on the bid form. When determining the successful bidder, the bid price will be the amount on the bid form plus 10% of that amount (if there is a fraction of less than one yen, that fraction will be rounded down). 7. Invalid Bids The following bids shall be deemed invalid: (1) Bids submitted by persons who do not have bid participation qualifications. (2) Bids submitted by proxies without a letter of attorney. (3) Two or more bids submitted by the same person for the same item. (4) Bids submitted by a person authorized by two or more persons. (5) Bids with corrected amounts. (6) Bids with errors or omissions in the stated amount, name, seal, or important characters. (7) Bids that violate the bidding conditions. (8) Bids involving collusion or other fraudulent acts. (9) Bids submitted by persons whose bid security does not reach the prescribed amount. 8. Method of Determining the Successful Bidder (1) Among those who submitted valid bid forms, the bidder who submitted the lowest bid price within the range of 110/100 of the bid amount will be the successful bidder, and this amount will be the successful bid price. If there is a fraction of less than one yen in the successful bid price, it will be rounded down. (2) If two or more bidders submit bids at the same lowest price, the successful bidder will be determined by drawing lots. If any of these bidders do not draw lots, a staff member not involved in the bidding procedures will draw lots on their behalf. 9. Measures in Case of No Successful Bidder If no successful bidder is found after opening the bids, a re-bid will be held. In this case, the re-bid will be held immediately on the spot. Re-bids will be held up to two times. If no successful bidder is found even after re-bidding, a negotiated contract may be concluded based on Article 167-2, Paragraph 1, Item 8 of the Local Autonomy Act Enforcement Order. 10. Contract Security A deposit of not less than 10/100 of the contract amount must be submitted. However, the entire or partial submission of contract security may be waived in the following cases: (1) When a performance guarantee insurance contract with the prefecture as the insured has been concluded with an insurance company and its certificate is submitted. (2) When documents (copies) proving that the contractor has sincerely fulfilled at least two contracts whose performance deadlines have passed within the last two years, and that there is no likelihood of failing to fulfill the contract, are submitted, provided that the contractor has a track record of concluding contracts of similar type and scale with the national government (including independent administrative agencies, public corporations, and public utility corporations) or local governments. 11. Deadline for Contract Conclusion The successful bidder must conclude the contract within 7 days from the date of the successful bid decision. 12. Other (1) Minimum reserve price: Not set. (2) Inquiries regarding bidding documents and specifications must be made in writing. a. Inquiry Period: Announcement Date - Monday, November 8, Reiwa 8 b. Submission Method: FAX c. Submission Destination: Okinawa Prefectural Shuri Higashi High School, FAX: 098-886-5186 (3) If a site inspection is desired, arrange the schedule within the period specified in 12(2)a. a. Support Hours: 9:00 AM to 4:00 PM (excluding Saturdays, Sundays, and public holidays) 13. Contact Information for Bidding Inquiries 3-178 Shuri Ishimine-cho, Naha City, Okinawa Prefecture Okinawa Prefectural Shuri Higashi High School, General Affairs Office TEL. 098-886-1578 FAX. 098-886-5186 Hours: 9:00 AM to 5:00 PM (excluding Saturdays, Sundays, and public holidays)