Kyoto City Environmental Policy Bureau Machi-Bika Office Building Site and Structure, Building Equipment (Excluding Elevators), and Fire Protection Equipment Periodic Inspection Services Contract

Kyoto City Environmental Policy Bureau Machi-Bika Office Building Site and Structure, Building Equipment (Excluding Elevators), and Fire Protection Equipment Periodic Inspection Services Contract Mayor's Bureau Bidding Announcement We hereby announce that bidding will be conducted as follows. Announcement Date: September 15, Reiwa 8 (2026) Fiscal Year: Reiwa 8 (2026) Bid Number: 443357 Bidding Method: Participation-Type Designated Competitive Bidding Contract Method: Total Price Contract Project Name: Kyoto City Environmental Policy Bureau Machi-Bika Office Building Site and Structure, Building Equipment (Excluding Elevators), and Fire Protection Equipment Periodic Inspection Services Contract Completion Deadline: From the day after the contract date until March 31, Reiwa 9 (2027) Performance Location: As per specifications Estimated Price (excluding tax): ¥2,825,000 Bidding Period Start Date/Time: September 18, 2026, 09:00 Bidding Period End Date/Time: September 25, 2026, 17:00 Bid Opening Date: September 28, 2026 Bid Opening Time: 09:00 onwards Category: Other (Above) Details: Other (Above) Requesting Department: Environmental Policy Bureau, Circular Society Promotion Department, Machi-Bika Promotion Division Bid Participation Qualification: Must be listed in the list of qualified bidders for designated competitive bidding (goods) stipulated in Article 22, Paragraph 2 of the Kyoto City Contract Administration Rules. Bid Participation Qualification (Company Size, etc.): Small and Medium-sized Enterprises within the City Bid Participation Qualification (Performance Record): None Other: Detailed Statement, Specifications ○ Notes on Bid Amount and Contract Changes Due to Price Fluctuations During the Contract Period (Items marked with ■ apply). ■ Since contract changes, including contract amount, will not be made in principle even if prices fluctuate during the contract period of this procurement, the bid amount should take into account price fluctuations during the contract period. □ Since contract changes will be made only when labor costs fluctuate during the contract period, from the second year of the contract period (limited to after the 13th month from the contract date), in accordance with the conditions specified in the specifications, the bid amount should take into account price fluctuations excluding labor cost fluctuations during the contract period. Bid bond is waived. The bidder who can appropriately perform the work specified in the specifications and submits the lowest valid bid will be the successful bidder. Withdrawal after bidding is not permitted. If the successful bidder fails to conclude the contract, it will be considered a contract withdrawal, and they will be suspended from competitive bidding for 3 months, and a penalty equivalent to 5/100 of the bid amount will be collected. If a person (individual, representative of a corporation, or person authorized by an individual or representative of a corporation; hereinafter referred to as "Representative, etc.") who intends to participate in this bid is the same person as another Representative, etc. who intends to participate in this bid, only one of them may participate in this bid. If it is found that both the Representative, etc. and the same person have submitted bids in this bid, the bids submitted by the Representative, etc. and the same person will each be invalidated based on Article 6-2, Item 14 of the Kyoto City Contract Administration Rules, and they will be suspended from competitive bidding. If a successful bidder is determined in this bid, and it is found that the successful bidder Representative, etc. is the same person as another Representative, etc. who bid in this bid before the contract is concluded, the contract will not be concluded, and they will each be suspended from competitive bidding. The bid determination date is September 28, 2026. For bidders who transmit bid data via the internet, an email will be sent to confirm the bid results on the electronic bidding system, so please check individually. If the successful bidder transmitted bid data using a bid terminal, the contracting department representative will contact the successful bidder by phone after 10:00 AM on Monday, September 28, 2026. Bidders other than the successful bidder will be notified of the bid results orally upon request within 5 days (excluding holidays) from the day after the bid determination date. In principle, the bid results can be confirmed from 1:00 PM on the day after the bid determination date by viewing the bid execution results table on the contracting department's webpage or within the contracting department. Those who were not successful bidders may request an explanation of the reasons within 5 days (excluding holidays) from the day after the bid determination date. The response will be given orally or in writing (only if the request is in writing and requests a written notification). The successful bidder who enters into a contract for this bid (hereinafter referred to as the "Contractor") shall not procure necessary items (excluding items manufactured with the successful bidder's trademark; hereinafter the same) or services from bidders other than the successful bidder who were competitors in this bid (hereinafter referred to as "Non-successful Bidders"). Furthermore, Non-successful Bidders shall not supply necessary items or services for contract performance to the Contractor. However, this does not apply in cases where the Contractor procures necessary items or services for contract performance from a Non-successful Bidder through a third party other than the Non-successful Bidder, or when it is necessary to procure part of the necessary items or services for contract performance from a Non-successful Bidder due to patent rights, other exclusive rights, or other unavoidable circumstances, with the prior written consent of the City. If there are any changes to the announcement, specifications, etc. for this bid, or if there are any supplementary matters regarding this bid, notices of changes or supplements may be posted on the Kyoto City Bidding Information Portal's page for Participation-Type Designated Competitive Bidding Announcements by the day before the first day of the bidding period. Before bidding, please be sure to check for any notices. (Changes or withdrawals of bids will not be permitted due to reasons such as failure to check notices.) Matters not stipulated in this announcement and specifications shall be governed by the Kyoto City Contract Administration Rules, other ordinances, rules, guidelines, etc. established by the City, as well as relevant laws and regulations. Kyoto City Electronic Bidding System Usage Hours, etc. Bidders using the Internet: 9:00 AM to 5:00 PM (excluding holidays). Note: The name on the IC card used must be the same as the representative's name submitted to the City (or the name of the authorized representative if one has been registered). Furthermore, bids will be invalidated if they are not accompanied by a valid electronic signature and electronic certificate at the time of arrival of the bid data. Users of bid terminals installed in the contracting department: 9:00 AM to 12:00 PM and 1:00 PM to 5:00 PM (excluding holidays). Note: If a terminal user has not obtained a bid terminal user card, they must apply for and obtain the card at least one hour before the end of the bidding period. Bid Amount: Enter an amount equivalent to 100/110 of the estimated contract desired amount, regardless of whether you are a taxable or tax-exempt business operator for consumption tax and local consumption tax (hereinafter referred to as "consumption tax, etc."). Contract Amount: The contract amount will be the bid amount multiplied by 110/100. If the consumption tax rate changes due to amendments to the Consumption Tax Act, etc., the contract amount will be adjusted by adding or subtracting the consumption tax amount without any special amendment procedures. However, if the consumption tax amount does not change due to transitional measures stipulated by the national government, the treatment according to those transitional measures shall apply. Bids for equivalent products are not permitted unless specified as possible in the specifications. Contractors who win bids for goods, etc. with an estimated price of 80 million yen or more must submit a document declaring their understanding of the importance of initiatives for building a sustainable society, including SDGs, and their commitment to such initiatives (form posted on the "Kyoto City Bidding Information Portal") or a copy of a certificate of certification, accreditation, or award from a system that constitutes the "Kyoto SDGs Network" (https://www.city.kyoto.lg.jp/sogo/page/0000295638.html) to the form posted at the URL below, or submit it to the contract division within two months after the contract is concluded. (URL of the relevant page on the "Kyoto City Bidding Information Portal") https://www2.city.kyoto.lg.jp/rizai/chodo/koukeiyaku/koukeiyaku.htm Inquiries should be directed to the contracting department representative. * Holidays refer to holidays of the City as stipulated in Article 1, Paragraph 1 of the Kyoto City Ordinance on Holidays. Specifications Environmental Policy Bureau, Circular Society Promotion Department, Machi-Bika Promotion Division (Contact: Tamura, Kawaoka, Tel: 222-3952) Subject: Kyoto City Environmental Policy Bureau Machi-Bika Office Building Site and Structure, Building Equipment (Excluding Elevators), and Fire Protection Equipment Periodic Inspection Services Contract Location: As per Attached Sheets 1-1 and 1-2 Contract Period: From the day after the contract date until March 31, Reiwa 9 (2027) Inspection Facilities: As per Attached Sheets 1-1 and 1-2 Contract Conditions: The following contract work will be performed. Details are provided in Attached Sheets 1 and 2. (1) Based on Article 12, Paragraphs 2 and 4 of the Building Standards Act (hereinafter referred to as the "Act"), inspect the "site and structure of buildings," "building equipment (excluding elevators)," and "fire protection equipment," and report the results. (2) If there are any items to be corrected in the inspection results of (1), check whether there are any findings that could lead to serious accidents, etc., with reference to the "List of Matters Potentially Leading to Serious Accidents and Response Methods." If there are none, report so. If there are, consider the potential damage, correction methods, and estimated costs, and report the results. Attached Sheet 1: Work Consignment Specifications (Building Site and Structure) 1. Inspection Target Objects: The facilities subject to inspection under Article 12, Paragraph 2 of the Act (by building unit) are as shown in Attached Sheet 1-1. 2. Inspection Target Items: Inspect the site and structure of buildings in accordance with Article 12, Paragraph 2 of the Act. For inspection of exterior finishing materials, etc., facilities requiring full-scale hammer tapping, etc., are as shown in Attached Sheet 1-1. For facilities with special ceilings, refer to Attached Sheet 1-1. 3. Inspection Standards: The inspection standards are as follows. (1) Laws and Regulations: (a) Article 12, Paragraph 2 of the Act (b) Article 5-2 of the Order for Enforcement of the Act (c) Ministry of Land, Infrastructure, Transport and Tourism Notification No. 282, March 10, 2008 (2) Inspection Standards: (a) "Standards for Periodic Inspection of Special Buildings, etc. (for Public Buildings)" (Published by: Japan Building Disaster Prevention Association) (b) "Standards for Periodic Inspection of Special Buildings (2025 Revised Edition)" (Published by: Japan Building Disaster Prevention Association) (c) "Manual for Periodic Diagnosis of Exterior Tile and Mortar Walls (4th Edition)" (Published by: Building Longevity Promotion Association (BELCA)) (d) "Guidelines for Inspection and Confirmation of Buildings of National Institutions, Reiwa 7 Edition" (Published by: Japan Building Maintenance Center) (3) Reference Materials: (a) "List of Matters Potentially Leading to Serious Accidents and Response Methods" (Kyoto City Urban Planning Bureau, Public Buildings Department, Public Buildings Planning Division) 4. Inspection Qualifications: Those performing inspections under Article 12, Paragraph 2 of the Act must possess one of the following qualifications: (1) Class 1 Architect (2) Class 2 Architect (3) Building Inspector * After the contract is concluded, submit a copy of the above qualification certificate to the Machi-Bika Promotion Division promptly. 5. Loaned Items: Refer to Attached Sheet 1-2 for the loaned materials, quantities, and specifications for the target facilities (by building unit). The delivery location is the Machi-Bika Promotion Division office, the delivery time is at the start of the work, and the return time is at the completion of the work. 6. Deliverables: Submit the following documents for each target facility (by building unit) as deliverables, one copy in paper and one copy in electronic data (Excel format). The inspection forms will be distributed to the successful bidder after the bid determination. (1) Periodic Inspection Records (Inspection Form 1-1) (2) Inspection Record Sheet (Inspection Form 1-2) (3) Inspection Result Diagram (Inspection Form 1-3) (4) Related Photographs (Inspection Form 1-4) (5) List of Corrective Items Potentially Leading to Serious Accidents (Inspection Form 1-6-1) (6) Breakdown Sheet (Reference Form 1-6-2) 7. Other: (1) Before starting the work, the contractor must submit a commencement notification, implementation schedule, and notification of assigned technician, and obtain approval from the client. (2) Before inspection, the contractor must coordinate the inspection plan, inspection route, and inspection date and time with the client. (3) If detailed surveys, etc., are required in addition to the commissioned work during the inspection, report to the client. * "Detailed surveys, etc. required" refers to cases such as the following: (a) For inspection of exterior finishing materials, if abnormalities are found during tapping or visual inspection within reach, even though it has been less than 10 years since the full-scale hammer tapping, etc., after exterior wall renovation or falling, and full-scale hammer tapping, etc., is required. (b) For inspection of ceiling materials in special ceilings, if a new inspection opening needs to be installed when visually inspecting the ceiling space. (c) For inspection of sprayed asbestos, if there is no survey result conducted within the last three years by a specialized technician such as an asbestos-containing building material inspector, and such survey is necessary. (4) Submit an inspection plan (showing inspection routes, locations, and dates/times) to the client and obtain approval. (5) When conducting inspections, the contractor must respect the privacy of facility users and take care not to inconvenience them. (6) The contractor shall not subcontract the work in its entirety. (7) If drawings, etc., are required for the inspection, the contractor must prepare materials other than loaned items at their own expense. (8) The contractor must not disclose any information learned during the work to anyone other than those involved in the work. (9) The contract fee for this commissioned work will be paid in full after the work is completed. Attached Sheet 2: Work Consignment Specifications ("Building Equipment (Excluding Elevators)" and "Fire Protection Equipment") 1. Inspection Target Facilities: The facilities subject to inspection (by building unit) are as shown in Attached Sheet 1-1. Furthermore, fire protection equipment is installed only in the following facilities: Environmental Policy Bureau Eastern Machi-Bika Office Building (3 fire doors), Western Machi-Bika Office Building (13 fire doors, 1 fire shutter), Old Environmental Beautification Center Office Building (4 fire doors), and Kamigyo Recycle Station Office Building (4 fire doors). 2. Inspection Target Items: (1) Building Equipment (Excluding Elevators): Inspect ventilation equipment, smoke exhaust equipment, emergency lighting equipment, water supply equipment, and drainage equipment in accordance with Article 12, Paragraph 4 of the Act. Whether measurements, etc., for ventilation and smoke exhaust equipment are required is indicated in Attached Sheet 1-1. * Measurements, etc., refer to measurements of ventilation volume, temperature, relative humidity, suspended particulate matter, carbon monoxide content, carbon dioxide content, airflow, and smoke exhaust air volume, as well as checking the control and operation status in the central control room. (2) Fire Protection Equipment: Inspect fire protection equipment in accordance with Article 12, Paragraph 4 of the Act. 3. Inspection Standards: The inspection standards are as follows. (1) Laws and Regulations: (a) Article 12, Paragraph 4 of the Act (b) Article 5-2 of the Order for Enforcement of the Act