"Food Culture Story Project" Research and Study Content Filming and Recording Video Production Services (Public Proposal Method) (Health Promotion Division)

"Food Culture Story Project" Research and Study Content Filming and Recording Video Production Services (Public Proposal Method) (Health Promotion Division) Application Guidelines 1. Title: "Food Culture Story Project" Research and Study Content Filming and Recording Video Production Services 2. Overview and Purpose: The "Food Culture Story Project" is conducting research on the historical background and cultural value of Matsuyama City's food culture and Hikabuzuke. By filming and producing a record video of the research content of this project and releasing it to citizens, the aim is to promote the preservation and inheritance of the city's food culture. This is to utilize the excellent creativity, technical capabilities, experience, achievements, and cost awareness of the private sector, and to solicit proposals from multiple vendors. 3. Scope of Work: As per the specifications (Separate Sheet 1) 4. Performance Period: From the contract date until March 31, Reiwa 9 (2027). 5. Place of Performance: Location designated by the Mayor. 6. Contract Method: Discretionary contract by public proposal method. 7. Proposal Limit Price: ¥1,310,000 (including consumption tax and local consumption tax). Proposals exceeding the proposal limit price will be considered invalid. 8. Eligibility Requirements: Applicants must meet all of the following requirements as of the announcement date of these guidelines. (1) Must be a legal entity. (2) Must have experience in video filming and production services similar to the specifications. (3) Must not fall under the provisions of Article 167-4, Paragraph 1 of the Local Autonomy Act (Cabinet Order No. 16 of 1947). (4) Must not be a party for whom commencement of rehabilitation proceedings has been filed under the Corporate Rehabilitation Act (Act No. 154 of 2002) or commencement of reorganization proceedings has been filed under the Civil Reorganization Act (Act No. 225 of 1999). (5) Must not be delinquent in consumption tax and local consumption tax, corporate tax, or local taxes (Matsuyama City tax or municipal tax of the ward/city/town/village where the head office is located). (6) Must not employ individuals who are members of or associated with a violent group (as defined in Article 2, Item 2 of the Act on Prevention of Unjust Acts by Violent Group Members (Act No. 77 of 1991)), violent group members (as defined in Item 6 of the same article), or quasi-members of violent groups (defined as those who have relationships with violent groups other than members, and who are likely to commit violent illegal acts (as defined in Item 1 of the same article) backed by the power of violent groups, or who cooperate with or are involved in the maintenance or operation of violent groups by supplying funds, weapons, etc. to violent groups or their members), or individuals who have not been 5 years since ceasing to be such, as officers, agents, managers, or other employees, or bid agents. (7) Must not be subject to measures of suspension or restriction of bidding eligibility in Matsuyama City. 9. Distribution of Application Guidelines, etc.: (1) Period: From Wednesday, October 7, Reiwa 8 (2026) to Tuesday, October 20, Reiwa 8 (2026). (2) Location: Health Promotion Division, 6-30 Kayamachi, Matsuyama City. (3) Method: Receive directly at the distribution location or download from the Matsuyama City website. Website address: https://www.city.matsuyama.ehime.jp/shisei/denshinyusatsu/gyoumuitaku/info/r8itaku/r8shokubunka.html * Distribution hours: 9:00 AM to 5:00 PM (excluding Saturdays, Sundays, and holidays). 10. Evaluation Criteria: As per the Evaluation Criteria Document (Separate Sheet 2). 11. Selection Method: (1) The commissioned contractor will be selected by a public proposal method. (2) The commissioned contractor will be determined by the Mayor of Matsuyama City based on the evaluation of the selection committee. (3) The selection will be conducted through an examination of proposals, presentations, and interviews based on the evaluation criteria. (4) As a result of the selection, the party with the highest total evaluation score will be designated as the preferred negotiator, and negotiations for a discretionary contract will be conducted. However, if an agreement cannot be reached with that party, negotiations will be conducted in order from the next highest total evaluation score. (5) If the total evaluation scores are tied, the selection will be made by majority vote of the selection committee. (6) The selection results will be notified to all participants. (7) Even if there is only one participant, an evaluation will be conducted, and if the average evaluation score of each selection committee member for items with a minimum standard score is above the minimum standard score, the participant will be selected. 12. Composition of the Selection Committee: The selection committee will consist of 5 staff members. In addition, 2 external experts will be appointed to seek their opinions. 13. Questions and Answers regarding Application Guidelines and Public Disclosure: (1) Acceptance Period: From Wednesday, October 7, Reiwa 8 (2026) to Tuesday, October 20, Reiwa 8 (2026), 5:00 PM. (2) Acceptance Method: Questions should be written on the question form based on the attached form and submitted via email. Questions by phone, in person, fax, or verbally will not be accepted. After sending the email, please call the Health Promotion Division to confirm submission. Questions will only be accepted regarding the method of filling out the letter of intent to participate, proposals, and the content of the specifications. (3) Answers and Public Disclosure: Answers will be provided to the questioner via email by Friday, October 23, Reiwa 8 (2026), 5:00 PM, and will also be published on the Matsuyama City website. The answers to the questions will be considered as additions or modifications to these application guidelines and specifications. Website address: https://www.city.matsuyama.ehime.jp/shisei/denshinyusatsu/gyoumuitaku/info/r8itaku/r8shokubunka.html 14. Submission of Letter of Intent to Participate: (1) Deadline: Wednesday, October 28, Reiwa 8 (2026), 5:00 PM (must arrive by this time). (2) Documents to be Submitted: Submit documents from "16. Documents to be Submitted, Items 1-5 and 7." (3) Number of Copies: 1 copy (original only). (4) Submission Location: Health Promotion Division, Matsuyama City Public Health Center, 6-30 Kayamachi, Matsuyama City. Contact: Hyōdo, Yamada. (5) Submission Method: By hand or by mail (methods suitable for registered mail). * For hand delivery, hours are 9:00 AM to 5:00 PM (excluding Saturdays, Sundays, and holidays). 15. Submission of Proposals, etc.: (1) Deadline: Friday, November 6, Reiwa 8 (2026), 5:00 PM (must arrive by this time). (2) Documents to be Submitted: Submit documents from "16. Documents to be Submitted, Items 6 and 8-11." (3) Number of Copies: 8 copies each (1 original, 7 copies). (4) Submission Location: Health Promotion Division, Matsuyama City Public Health Center, 6-30 Kayamachi, Matsuyama City. Contact: Hyōdo, Yamada. (5) Submission Method: By hand or by mail (methods suitable for registered mail). * For hand delivery, hours are 9:00 AM to 5:00 PM (excluding Saturdays, Sundays, and holidays). 16. Documents to be Submitted: Submit the following documents. However, those who have Matsuyama City's bidding eligibility as of the announcement date are exempt from submitting documents numbered 2-5 and 9-10. Number | Document Name | Submission Notes ------- | -------- | -------- 1 | Letter of Intent to Participate (Form 1) | Affix the registered seal. (Seal of the representative certified by the Legal Affairs Bureau). However, those who have Matsuyama City's bidding eligibility as of the announcement date should affix the seal registered with Matsuyama City. 2 | Certificate of Seal Impression (Original) | Certificate of the registered seal affixed to the Letter of Intent to Participate. (Issued within the last 3 months). 3 | Certificate of All Matters Registered (Original) | Certificate of All Matters Registered issued by the Legal Affairs Bureau for the corporation. (Issued within the last 3 months). 4 | Certificate of Full Payment (Original) or Certificate of Tax Payment (Original) | Attach the following certificates. (Issued within the last 3 months). | | a. If taxed in Matsuyama City (e.g., if there is a head office, branch, or business office in Matsuyama City): Certificate of Full Payment issued by Matsuyama City (Payment Promotion Division). | | b. Other cases: Certificate of Full Payment or Certificate of Tax Payment issued by the municipality of the head office location. However, if the head office is located within the 23 wards of Tokyo, a Certificate of Tax Payment issued by the metropolitan tax office. | | * For details on the Certificate of Full Payment issued by Matsuyama City, refer to the Payment Promotion Division website. 5 | Certificate of Tax Payment for Corporate Tax, Consumption Tax, and Local Consumption Tax (Original) (Proof of no outstanding taxes) | Certificate of Tax Payment issued by the tax office where the tax return was filed. This is issued regardless of whether you are a tax-exempt business or a new business, so please be sure to attach it. (Issued within the last 3 months). 6 | Project Proposal | A4 size. Write ""Filming and Recording Video Production Services for "Food Culture Story" Research and Study Content"" on the cover and the company name, etc., in the margin. Submit after binding. Prepare the project proposal in accordance with the evaluation items in the Evaluation Criteria Document. 7 | Company Profile (Form 2) | 8 | Work Execution System (Form 3) | 9 | Financial Statements for the Two Most Recent Fiscal Years (Copies of Balance Sheet and Income Statement) | 10 | Business Condition Survey Form (Form 4) | 11 | Reference Quotation (Form 5) | Affix the seal registered with Matsuyama City. If you have registered for proxy bidding with Matsuyama City, fill in the proxy information. Attach a breakdown of costs, etc. (optional format) as an appendix to the quotation, if necessary. * Checklist: Check the submitted documents. Attach this to the beginning of the submitted documents and arrange them in the order of document numbers to ensure nothing is missing. 17. Presentation and Hearing: (1) Date and Time: Mid-November, Reiwa 8 (2026) (scheduled). (Details will be notified separately to participants). (2) Location: Matsuyama City Public Health Center, 6-30 Kayamachi, Matsuyama City. (Details will be notified separately to participants). (3) Duration: Approximately 35 minutes per participant. Presentation: Approximately 20 minutes. Hearing: Approximately 15 minutes. (4) Attendees: ① Up to 4 people per participant. ② The person scheduled to be the business manager must attend in principle. (5) Notes: The presentation will be based on the submitted proposals, and additional proposals or distribution of additional materials will not be permitted. However, explanations using computers, projectors, etc., based on these will be allowed. In this case, the projector, screen, and cords will be provided by Matsuyama City, but the computer must be provided by the participant. Presentations and hearings will be conducted individually and will be non-public. Furthermore, if there is only one participant, a presentation may not be held, and only a document review may be conducted. 18. Schedule: (1) Start of Procedures and Public Announcement: Wednesday, October 7, Reiwa 8 (2026). (2) Acceptance of Questions regarding Application Guidelines, etc.: Wednesday, October 7, Reiwa 8 (2026) to Tuesday, October 20, Reiwa 8 (2026). (3) Answers and Public Disclosure of Questions regarding Application Guidelines, etc.: Friday, October 23, Reiwa 8 (2026). (4) Deadline for Submission of Letter of Intent to Participate: Wednesday, October 28, Reiwa 8 (2026). (5) Deadline for Submission of Proposals, etc.: Friday, November 6, Reiwa 8 (2026). (6) Public Disclosure of Number of Applicants, etc.: Tuesday, November 10, Reiwa 8 (2026). (7) Presentation and Hearing: Mid-November, Reiwa 8 (2026) (scheduled). [Official date and time will be notified separately later.] (8) Notification and Public Disclosure of Selection Results (Selected/Not Selected): Late November, Reiwa 8 (2026) (scheduled). (9) Contract Execution and Public Disclosure: Late November, Reiwa 8 (2026) (scheduled). 19. Disqualification: Participants will be disqualified if they fall under any of the following: (1) If false information is provided in the submitted documents. (2) If the application guidelines are violated. (3) If the selection committee deems that unfair acts have occurred. (4) If there are deficiencies or errors in the submitted documents, and they are not submitted by the deadline despite a request for resubmission from the selection committee. (5) If the participant does not attend the presentation or hearing without a valid reason. (6) If the participant loses eligibility requirements between the announcement date and the contract execution date. (7) If the average evaluation score of each selection committee member for items with a minimum standard score is below the minimum standard score. (8) If documents are submitted by a consortium or a joint venture of multiple companies. 20. Invalidity: Proposals will be considered invalid if they fall under any of the following: (1) If submitted documents are received after the deadline. (2) If the quoted price exceeds the "7. Proposal Limit Price." 21. Notes: (1) All costs related to this proposal shall be borne by the participant. (2) Replacement, modification, or addition of submitted documents after submission is not permitted. However, this does not apply to requests made by the selection committee. (3) Submitted documents will not be returned. (4) The copyright of the adopted proposals shall belong to Matsuyama City. (5) Submitted proposals may be duplicated to the extent necessary. (6) Submitted proposals may be disclosed in accordance with the Matsuyama City Information Disclosure Ordinance. (7) This proposal is conducted for the purpose of identifying a preferred negotiator, and the contract content may not necessarily follow the proposed content. (8) When filling out the submitted documents, those who have Matsuyama City's bidding eligibility as of the announcement date should affix the seal registered with Matsuyama City and, if registered for proxy bidding, fill in the proxy information. (9) Matters not stipulated in these application guidelines will be determined by the secretariat. (10) When publicly announcing the selection results, care will be taken to avoid associating the evaluation results with participants other than the selected party. However, this does not apply if there are only two participants. 22. Secretariat: 〒790-8513 Matsuyama City Public Health Center, Health Promotion Division, 6-30 Kayamachi, Matsuyama City. Contact: Hyōdo, Yamada. TEL: 089-911-1855 FAX: 089-925-0230 Email: kenkou@city.matsuyama.ehime.jp Separate Sheet 1: "Food Culture Story Project" Research and Study Content Filming and Recording Video Production Services Specifications 1. Project Name: "Food Culture Story Project" Research and Study Content Filming and Recording Video Production Services. 2. Purpose: To film and produce a record video of the research content of the "Food Culture Story Project," which is investigating the food culture of Matsuyama City and the historical background and cultural value of Hikabuzuke, and to release it to citizens to promote the preservation and inheritance of the city's food culture. 3. Contract Period: From the contract date to March 31, Reiwa 9 (2027). 4. Scope of Work: (1) Research Record Video: Shoot recording videos concurrently with the city's research activities. The record videos will include a title describing the overview and will be edited to include necessary parts as agreed upon with the city. [Expected Recordings]: ① Introduction to the historical background of Hikabuzuke and Hikabuzuke. ② Scenes of turnip harvesting. ③ Interview footage with producers of traditional and local dishes (e.g., JA producers). ④ Introduction to the production process of Hikabuzuke. ⑤ Current Hikabuzuke. (2) Food Culture Story Video [Approx. 10 minutes, 1 video]: Produce a food culture story video of Matsuyama City based on the footage recorded in (1) to clearly convey the "Food Culture Story" compiled by the city. The story video should be designed to be easily understood by viewers and to convey accurate knowledge, using imagery, old documentary footage, illustrations, and text overlays. The video content should be understandable to high school students. The video is intended for public release on the city's website (YouTube), use in food education lectures and events, and screening at related cultural facilities. 5. Deliverables: ① Produced video data. ② DVD of the food culture story video. ③ Thumbnail image for YouTube.