Public announcement of proposal-based (proposal method) tender for public relations and seminar implementation services related to the employment event "Kagawa Work Fair"

Public announcement of proposal-based (proposal method) tender for public relations and seminar implementation services related to the employment event "Kagawa Work Fair" We are publicly soliciting for contractors through a proposal-based (proposal method) tender as follows. September 4, Reiwa 8 Yutaka Ikeda, Governor of Kagawa Prefecture 1. Matters for public tender (1) Contracted services name: Public relations and seminar implementation services related to the employment event "Kagawa Work Fair" (2) Contract period: From the contract date to March 31, Reiwa 9 (Wednesday) (3) Contract limit: 3,000,000 yen (including consumption tax and local consumption tax) (4) Service details: As per the attached "Specifications for Public Relations and Seminar Implementation Services Related to the Employment Event 'Kagawa Work Fair'" 2. Application qualifications Applicants must meet the following requirements. (1) Not falling under the provisions of Article 167-4 of the Local Autonomy Act (Cabinet Order No. 16 of 1947). (2) Not currently subject to suspension of designation measures based on the "Kagawa Prefecture Goods Purchase Designation Suspension Measures Manual" (Kagawa Prefecture Public Notice No. 787 of 1999). (3) Not have filed for commencement of rehabilitation proceedings under the Corporate Reorganization Act (Act No. 154 of 2002) or for commencement of civil rehabilitation proceedings under the Civil Rehabilitation Act (Act No. 225 of 1999). However, the following persons shall meet this requirement: (i) Those who have received a decision to commence rehabilitation proceedings under the Corporate Reorganization Act. (ii) Those who have received a decision to approve a rehabilitation plan (final and binding) under the Civil Rehabilitation Act. (4) No outstanding Kagawa prefectural taxes. (For those not listed in the list of qualified bidders for competitive bidding for goods purchases, etc., based on Article 180, Paragraph 2 of the Kagawa Prefectural Accounting Regulations (Kagawa Prefectural Ordinance No. 19 of 1964), submit a certificate of tax payment for prefectural taxes (certificate of no outstanding taxes). However, this excludes those who are not subject to prefectural tax obligations (e.g., voluntary organizations). 3. Application method and notification of confirmation of application qualifications (1) Application method: (a) Documents to be submitted: Submit one copy of each of the following documents. (i) Letter of intent to apply (Form 1) (ii) Documents providing an overview of the applicant (company profile, brochure, etc. are also acceptable) (iii) For those not listed in the list of qualified bidders for competitive bidding for goods purchases, etc., based on Article 180, Paragraph 2 of the Kagawa Prefectural Accounting Regulations (Kagawa Prefectural Ordinance No. 19 of 1964), submit a certificate of tax payment for prefectural taxes (certificate of no outstanding taxes). However, this excludes those who are not subject to prefectural tax obligations (e.g., voluntary organizations). [Note] Even for corporations located outside Kagawa Prefecture, please submit a certificate of tax payment for prefectural taxes (certificate of no outstanding taxes). As it may take time to obtain this from the Kagawa Prefectural Tax Office, please request it early. (b) Submission method: Documents (i) and (ii) in (a) above may be submitted in person, by mail, or by email. If submitting by email, it must be in PDF format. Document (iii) must be submitted in person or by mail. (c) Acceptance period and hours: [For in-person submission] (Acceptance period) Friday, September 4, Reiwa 8 to Monday, September 14, Reiwa 8 (Acceptance hours) 8:30 AM - 12:00 PM, 1:00 PM - 5:15 PM (excluding Saturdays, Sundays, and holidays) [For mail or email submission] (Acceptance period) Friday, September 4, Reiwa 8 to Monday, September 14, Reiwa 8, 5:15 PM (2) All applicants who submit the letter of intent to apply, etc. will be notified of the confirmation of their application qualifications by mail or email by Wednesday, September 16, Reiwa 8. (3) Only those who meet the application qualification requirements may submit a proposal. (4) If you wish to withdraw your proposal after submitting the letter of intent to apply, please submit a withdrawal notice (Form 2). 4. Information session No information session will be held for this service's proposal. 5. Reception and response method for service-related inquiries (1) If you have any questions regarding the service, please submit a question form (Form 3) by email to the Kagawa Prefecture Employment and Immigration Support Center. (Acceptance period) Friday, September 4, Reiwa 8 to Tuesday, September 15, Reiwa 8, 5:15 PM (2) Answers will be sent by email to all applicants who meet the application qualification requirements by Thursday, September 17, Reiwa 8. 6. Submission of proposals, etc. Applicants who meet the application qualification requirements should submit their proposals, etc. to the Kagawa Prefecture Employment and Immigration Support Center. (1) Documents to be submitted: (a) Proposal: 5 copies. 1 copy with the corporate name, and the remaining 4 copies without the corporate name, etc. The format of the proposal is free, but it must be A4 size, single-sided printing. Also, include page numbers. (b) Quotation: 5 copies. 1 copy with the corporate name and representative's title and name. The remaining 4 copies without the corporate name, etc. Please provide specific unit prices and quantities for the necessary expenses for the proposed content. (c) Attendee list: 1 copy (Form 4) (d) If certified as a company promoting work style reform and female employment, etc., or a company with excellent initiatives in employing persons with disabilities, a copy of the certification, etc. (refer to the "Evaluation Criteria for Companies Promoting Work Style Reform and Female Employment, etc., and Companies with Excellent Disability Employment at the Time of Procurement" in the attached "Selection Criteria for Contractors for Public Relations and Seminar Implementation Services Related to the Employment Event 'Kagawa Work Fair'" (hereinafter referred to as "Selection Criteria")) 1 copy. (2) Content of the proposal: When preparing the proposal, please consider the following points. (i) Refer to the "Specifications for Public Relations and Seminar Implementation Services Related to the Employment Event 'Kagawa Work Fair'" and the Selection Criteria. (ii) Describe the proposal content so that it is easy to determine which item in the Selection Criteria it corresponds to. (iii) Describe the personnel and organizational structure for carrying out this service. Also, describe the overall schedule, methods for managing its progress, and reporting methods. (iv) If you have experience in similar services performed in the past, describe the outline and the knowledge/know-how that can be utilized for this service. If you do not have experience in similar services, describe the experience, knowledge, capabilities, implementation system, and specific measures you have to properly perform this service. (3) Submission deadline and reception hours: Submission deadline: Thursday, October 1, Reiwa 8, 5:15 PM (mail accepted; must arrive by this time) Reception hours: 8:30 AM - 12:00 PM, 1:00 PM - 5:15 PM (excluding Saturdays, Sundays, and holidays). 7. Method of selecting the prospective contractor: (1) Selection method: The "Selection Committee for Contractors for Public Relations and Seminar Implementation Services Related to the Employment Event 'Kagawa Work Fair'" (hereinafter referred to as the "Selection Committee") will review the proposals submitted by the applicants and select the applicant with the highest total score (sum of scores awarded by each member of the Selection Committee based on the Selection Criteria) as the prospective contractor. If there are two or more applicants with the highest score, the prospective contractor will be selected through deliberation by the Selection Committee. (2) Presentation: The Selection Committee will conduct a presentation of the proposed content by the applicant, followed by questions from the Selection Committee members. The presentation should be given by the person responsible for carrying out this service. The date and time of the presentation will be notified separately after the deadline for submission of proposals, etc. (3) Notification of selection results: The selection results will be notified to all applicants in writing. 8. Selection criteria: The evaluation will be a 5-level evaluation based on the evaluation criteria for each evaluation item, and the total score obtained by the three members of the Selection Committee will be the score for each proposal. The minimum score for selection will be 180 points (60% of the total score). If there are no proposals that meet this score, no contractor will be selected. 9. Grounds for disqualification: Proposals that fall under any of the following, or any fraudulent act, will result in disqualification. (i) If the required documents (including electronic data) are not submitted by the submission deadline. (ii) If the proposal does not meet the requirements specified in the public tender announcement, such as omitting information that should be included in the submitted documents. (iii) If there is any false or fraudulent information in the submitted documents. (iv) If the proposed estimated amount exceeds the contract limit. 10. Precautions: (1) Handling of submitted proposals, etc. is as follows: (i) Submitted proposals, etc. will be used solely for selection. (ii) Submitted proposals, etc. will not be returned. (2) All costs related to bidding or participating in the proposal competition shall be borne by the applicant. 11. Requirement for contract creation: Required. 12. Possibility of electronic contract: (1) Possible. * For electronic contracts (contracts created as electronic files, with electronic signatures using an electronic contract service and a timestamp to confirm the integrity of the electronic record, instead of mutual seals), the electronic contract service designated by the prefecture will be used. To use this service, you will need an internet connection and an email address for contract execution. (2) If you wish to use electronic contracting, please submit the "Electronic Contract Consent Form and Email Address Confirmation Form" by email when submitting the quotation after the selection of the prospective contractor. (3) In electronic contracting, the date the timestamp is applied will be the contract execution date. 13. Schedule: September 4 (Fri): Announcement start September 14 (Mon): Announcement end, Letter of intent to apply submission deadline September 15 (Tue): Question submission deadline September 16 (Wed): Notification of confirmation of application qualifications September 17 (Thu): Question response and viewing October 1 (Thu): Proposal submission deadline October 14 (Wed): Selection Committee meeting (scheduled) Mid-October: Proposal review results notification (scheduled) Mid-October: Quotation submission (scheduled) Late October: Contract execution (scheduled) 14. Application and inquiry contact: 2-1 Sunport, Takamatsu City, Kagawa Prefecture, 760-0019 Kagawa Prefecture Employment and Immigration Support Center (Work Support Kagawa) Contact person: Iima TEL: 087-802-4700 E-mail: uturn@pref.kagawa.lg.jp Reception hours: 8:30 AM - 12:00 PM, 1:00 PM - 5:15 PM (excluding Saturdays, Sundays, and holidays). Specifications for Public Relations and Seminar Implementation Services Related to the Employment Event "Kagawa Work Fair" 1. Service name: Public relations and seminar implementation services related to the employment event "Kagawa Work Fair" 2. Purpose of the service: To increase the number of participants and promote employment at companies within the prefecture by implementing public relations and seminars for the employment event "Kagawa Work Fair." 3. Contract period: From the contract date to March 31, Reiwa 9 (Wednesday). 4. Outline of the employment event "Kagawa Work Fair": (1) Event name: Kagawa Work Fair (Joint Company Interview Session & Company-Student Exchange) (2) Date and time: Tuesday, March 9, Reiwa 9, 13:00 - 16:30 * The event time may change in the future. (3) Participating companies: Approximately 160 companies with headquarters or business offices in Kagawa Prefecture. (4) Participants: (i) Interview session: Students graduating from universities, etc. in March Reiwa 9, recent graduates, and job seekers seeking mid-career employment. (ii) Company-student exchange: Students graduating from universities, etc. in March Reiwa 10 or later. (5) Venue: Anabuki Arena Kagawa Main Arena (6-11 Sunport, Takamatsu City). (6) Event content: - Seminars - Interviews and exchange at company booths (7) Schedule: 12:30 - Reception starts 13:00 - 14:00 Seminars 14:00 - 16:30 Interviews and exchange at company booths * Please propose any additional implementation content and schedule that would enhance the event's effectiveness. (8) Other: The setup and operation of the "Kagawa Work Fair" employment event will be carried out by a contractor separately commissioned by the Kagawa Labor Bureau. The contractor shall cooperate fully with that contractor and the prefecture to ensure smooth operations. In particular, the contractor shall follow the instructions of that contractor and the prefecture regarding venue usage, and the use of equipment and materials. The venue layout is planned as shown in the attached "Venue Layout Plan (Draft)", but this layout is a draft at this time and may change in the future. If the layout changes, the contractor shall review the service content, implementation methods, necessary items/equipment, and personnel, etc., as needed, based on the changes. The reservation of the venue (including one waiting room) and payment of venue usage fees will be handled by the Kagawa Labor Bureau. The contractor is not required to reserve the venue or pay usage fees. However, the contractor shall bear the costs of necessary items, equipment, personnel, and other expenses for the implementation of this service. 5. Service details: (1) Creation and distribution of flyers and posters: (i) Create flyers (5,000 copies, A4 size, double-sided printing, coated paper) and posters (50 copies, B2 size, single-sided printing, coated paper). The design, etc. shall be decided in consultation with the prefecture. Delivery deadline: 2 months before the event date. (ii) Distribute the flyers and posters created in (i) to approximately 100 universities, etc. inside and outside the prefecture. The prefecture will provide the mailing list. (2) Production and operation of a dedicated website: (i) Produce a dedicated website for recruiting participants (students and job seekers, etc.) and make basic information and the application form available by 2 months before the event date, and operate it until the event date. The website should have a clear and easy-to-understand structure and design for viewers. (ii) Upon receiving information about exhibiting companies (company overview, brief PR, desired candidate profile, etc.) and job information from the prefecture, confirm the content and promptly post it on the website. Exhibiting companies will be selected by the prefecture and the Kagawa Labor Bureau, etc. (iii) When producing the website, use the prefecture's official domain and, if necessary, generate CSR (Certificate Signing Request) and perform other necessary actions for website publication. (iv) Establish a contact point for handling applications and inquiries, and conduct necessary communication and coordination. Record the application status and inquiry details appropriately and report them to the prefecture as requested. (v) Take measures to prevent cancellations and no-shows, such as continuous communication with applicants until the event. (vi) Confirm the following information for applicants and create a participant list. Also, periodically submit the created list to the prefecture. - Application date - Name - Email address and phone number - School name, year, faculty/department, etc., and graduation year (for students) - How you learned about the "Kagawa Work Fair" employment event - Prefecture of residence - Prefecture of origin - Whether registered with Work Support Kagawa (3) Production and distribution of internet and SNS advertisements: Propose effective media selection, distribution methods, and appeal content for internet and SNS advertisements to maximize their appeal to students and job seekers, and produce and distribute them. Advertising placement costs, advertisement image production costs, and other costs necessary for advertisement distribution shall be included in the contract amount.