Purchase of Satellite Imagery (Unit Price Contract)

Procurement Case Number: 0000000000000627722 Procurement Type: Public Invitation for Tenders (Outside WTO Scope) Classification: Procurement of Goods and Services Case Name: Purchase of Satellite Imagery (Unit Price Contract) Publication Start Date: October 16, Reiwa 8 Publication End Date: November 26, Reiwa 8 Procuring Organization: Ministry of Defense Procuring Organization Location: Tokyo Announcement Content: Announcement No. 36, dated October 16, Reiwa 8. Tsuyoshi Moriyama, Head of Accounting Office, Planning Department, National Institute for Defense Studies, Ministry of Defense (Seal Omitted) Announcement: The following is hereby announced for bidding. Details: 1. Bidding Method: Public Invitation for Tenders (Target for Electronic Procurement System (Government Electronic Procurement (GEPS))) 2. Bidding Date and Time: November 26, Reiwa 8 (Thursday) 14:00 3. Bidding Location: Bidding Room, National Institute for Defense Studies, Ministry of Defense (5-1 Ichigaya Honmura-cho, Shinjuku-ku, Tokyo, Building F1, 6th Floor). However, if there are no participants in paper bids, the location will be the Accounting Office. 4. Items for Bidding: (1) Title: Purchase of Satellite Imagery (Unit Price Contract) (2) Specifications and Quantity: As per specifications, 1 set (3) Delivery Location: National Institute for Defense Studies, Ministry of Defense (4) Delivery Deadline: March 31, Reiwa 9 (Wednesday) 5. Eligibility for Participation: (1) Not falling under the provisions of Article 70 of the Public Accounting Act. Minors, persons under guardianship or assistance, who have obtained the necessary consent for contract conclusion, fall under the special circumstances in the same article. (2) Not falling under the provisions of Article 71 of the Public Accounting Act. (3) Possess eligibility for participation in competition for the Ministry of Defense for Reiwa 7, 8, and 9 (Unified Qualifications for All Ministries) in "Sales of Goods," ranked Grade D or higher, and have eligibility for participation in the Kanto-Koshinetsu region. (4) Not currently subject to suspension of designation based on the "Procedures for Suspension of Designation, etc. for Procurement of Equipment and Services" by the Director General of Health and Medical Care, Director General of Defense Policy Bureau, or Director General of Acquisition, Technology & Logistics Agency (hereinafter referred to as "Designation Suspension Authority"), or the Director of the National Institute for Defense Studies. (5) Not a person with a capital or personnel relationship with a person currently subject to designation suspension as referred to in the preceding paragraph, and who intends to enter into a contract with the Ministry of Defense for the sale or manufacture of goods or the provision of services of the same type. (6) If subject to insurance premiums such as labor insurance and employees' pension insurance, there should be no arrears in insurance premiums, etc. 6. Bidding Method: When determining the successful bidder, the successful bid price will be the total amount obtained by multiplying the unit price stated in the bid form by the planned quantity, plus an amount equivalent to 10% of that amount (if there are fractions of less than one yen, such fractions will be rounded down). Therefore, bidders shall state in their bid form an amount equivalent to 100/110 of the estimated contract amount, regardless of whether they are taxable or exempt business operators for consumption tax and local consumption tax. 7. Bid Bond and Contract Deposit: Exempt. 8. Invalid Bids: Bids submitted by persons who do not meet the eligibility requirements in 5 or bids that violate the bidding conditions shall be deemed invalid. 9. Requirement for Contract Creation: Required (also applicable via Electronic Procurement System (Government Electronic Procurement (GEPS))). 10. Applicable Contract Clauses: Goods Sales Contract Clauses, Special Clauses on Exclusion of Organized Crime Groups, Special Clauses on Fraudulent Acts such as Collusion. 11. If the successful bidder fails to conclude the contract, a penalty of 5% or more of the successful bid amount will be collected. 12. Low Bid Price Investigation: (1) In the case of competitive bidding falling under the provisions of Article 84 of the Public Accounting Act, if the bid price falls under the criteria of Article 85 of the Public Accounting Act as a result of the bidding, submit documentation detailing the calculation of the bid price and supporting documents for that documentation (hereinafter referred to as "Calculation Documents, etc."). (2) If the Calculation Documents, etc. are not submitted or if the submitted Calculation Documents, etc. are insufficient, the bidder must respond to requests for explanation. (3) If the bidder does not respond to the submission or explanation of the Calculation Documents, etc., or if they are insufficient, the bidder may not be selected as the successful bidder on the grounds that "there is a risk that the contract will not be performed in accordance with its content." 13. Other: (1) Bidders wishing to participate should contact the person in charge below, submit a copy of the qualification examination result notification, and receive the bid explanation document and specifications. For those who wish to receive the bid explanation document and specifications by email, send an email as follows: Email Address: bouken-shiyousyokoufu@nids.dss.mod.go.jp Email Subject: "Announcement Number XX" "Case Name (XXX)" Request for Bid Explanation Document Delivery Attached File: Copy of Qualification Examination Result Notification (Unified Qualifications for All Ministries) (2) This case will be processed using the common "Electronic Procurement System" (https://www.geps.go.jp/) for bidding and bid opening/closing procedures. For bids using the electronic procurement system, submit bids by 17:00 on November 25, Reiwa 8 (Wednesday). However, those who find it difficult to use the electronic procurement system may submit bid forms, etc. by "paper." For bids by mail, they must arrive by 17:00 on November 25, Reiwa 8 (Wednesday). (3) If the successful bidder is a small or medium-sized enterprise as defined in Article 2, Paragraph 1 of the Small and Medium-sized Enterprise Credit Insurance Act, in addition to the contract clauses listed in 10, a "Special Clause for Partial Release of Restriction on Assignment of Claims" will be additionally applied. (4) For details on the matters described in this document, please inquire with the person in charge below. Yamashita, Accounting Section 2, Accounting Office, Planning Department, National Institute for Defense Studies, Ministry of Defense. TEL: 03-3268-3111 ext. 29124 FAX: 03-3260-3039 Procurement Documents 1- Procurement Documents 2- Procurement Documents 3- Procurement Documents 4- Procurement Documents 5-