Asa Zoological Park Power Receiving and Transforming Equipment Renovation Work

Tender Announcement Trial Implementation of Two-Day Weekend Work (Contractor-Designated Type) - Trial Implementation of Contract Method with Choice of Work Start Date Reiwa 8, October 23rd In accordance with the provisions of Article 234, Paragraph 1 of the Local Autonomy Act, we hereby announce the following regarding the conclusion of a contract for construction work through general competitive tender, in accordance with the provisions of Article 167-6, Paragraph 1 of the Local Autonomy Act Enforcement Order and Article 4 of the Hiroshima City Contract Regulations. Kazumi Matsui, Mayor of Hiroshima City Work Name: Asa Zoological Park Power Receiving and Transforming Equipment Renovation Work Work Location: Asa-cho, Asa Kita Ward, Zoological Park Work Outline: Renovation work of power receiving and transforming equipment due to renewal of self-generation equipment and increase of electrical equipment at Asa Zoological Park. Power receiving and transforming equipment: 1 set Low voltage lighting panel (normal use) (single-phase transformer 50KVA): 1 unit Low voltage lighting panel (emergency use) (single-phase transformer 20KVA): 1 unit Low voltage power panel (normal use) (three-phase transformer 50KVA): 1 unit Low voltage power panel (emergency use) (three-phase transformer 100KVA): 1 unit Existing power receiving and transforming panel renovation (single-phase transformer 30KVA): 1 set On-site distribution lines: 1 set Temporary work: 1 set * Details are as per design drawings and specifications (hereinafter referred to as "Design Drawings, etc."). Construction period: From the date of contract conclusion to March 15, Reiwa 10 Estimated price: To be announced after tender decision Minimum limit price: To be announced after tender decision Application of Contract Method with Choice of Work Start Date - This work applies the contract method with choice of work start date to ensure smooth construction. Tender classification: - Tenders for this work are subject to electronic tenders using the Hiroshima City Electronic Bidding System. - Furthermore, tenders for this work are limited to the use of the electronic bidding system, and paper tenders are not permitted. - Tender procedures shall be in accordance with the "Hiroshima City Electronic Bidding System Usage Agreement" and "Hiroshima City Electronic Bidding Operation Standards". - This work is subject to electronic lottery. Tender participation conditions: Persons who meet all of the following conditions: Qualifications: - Not falling under Article 167-4 of the Local Autonomy Act Enforcement Order and Article 2 of the Hiroshima City Contract Regulations. - Certified as a contractor for Hiroshima City construction work competitive tenders in Reiwa 7-8. - Must have acquired an IC card in the tenderer's name and completed user registration in the electronic bidding system. - Other qualification requirements are as per the tender instructions. Certified work type: Electrical Works Grade classification, etc.: Certified as "C", "A", or "B". Business office, etc.: Must have its head office in Hiroshima City. * Head office refers to the principal place of business under the Construction Industry Act. Company construction experience: Must have experience in the following work as the prime contractor, completed and delivered on or after April 1, Heisei 23: - Work involving the installation of power receiving and transforming equipment with an output of 120KVA or more. However, construction experience as a member of a joint venture is limited to those with a capital contribution ratio of 20% or more. Note: Construction experience in architectural works, etc. that does not solely involve electrical work is not included. Technician: i. Must be able to assign a chief technician or supervising engineer for electrical works to the said work. If the contract amount is 45 million yen (including tax) or more, they must be assigned exclusively. Furthermore, if a supervising engineer (as defined in Article 26, Paragraph 3, Item 2 of the Construction Industry Act; hereinafter referred to as "supervising engineer") who is concurrently assigned under Special Exception Rule No. 2 is appointed, a supervising engineer assistant (a person who assists the duties stipulated in Article 26, Paragraph 4, Item 1 of the same Act, performed by the concurrently assigned supervising engineer) must be assigned exclusively to the said work. However, technicians shall be those stipulated in Paragraphs 1 to 5 of Article 26 of the same Act. ii. Technicians must be persons with a direct and continuous employment relationship with the tenderer at the time of tender opening, and have been employed for 3 months or more prior to the tender opening date. However, for contract amounts less than 45 million yen (including tax), technicians must be persons with a direct and continuous employment relationship with the tenderer at the time of tender opening, and have been employed prior to the day before the tender opening date. iii. Regarding the concurrent assignment of technicians, including cases where exclusive assignment is required, it will be permitted within the scope of the conditions described in the tender instructions if the conditions are met. Other: - Contractors who have been entrusted with the design work for this work (Chuden Technical Consultants Co., Ltd.) or construction companies with a capital or personnel relationship with such contractors cannot participate. - Those who do not meet the tender participation conditions cannot participate. Furthermore, those who cannot be selected in accordance with the provisions of Article 28, Item 2, Items 3(a) to (e), and Item 5(a) of the "Hiroshima City Construction Work Competitive Tender Handling Guidelines" cannot participate. - Those who cannot confirm the fulfillment of their obligation to join and pay social insurance (health insurance and employees' pension insurance) and labor insurance (employment insurance) cannot participate (however, this excludes those who are not subject to the obligation to join each insurance). For details, please check the Hiroshima City website (https://www.city.hiroshima.lg.jp/) under "Information for Businesses" -> "Tender/Contract Information" -> "Overview of Tender/Contract System" -> "Construction Work/Construction Consultant Services" -> "Construction Work" -> "System Diagram and Confirmation Documents for Social Insurance/Labor Insurance Enrollment, etc.". Matters related to setting the work start date selection period: As per attachment. Delivery of Tender Instructions, Tender Forms, etc. [Delivery of Tender Instructions] Download from the "Details" of this work by searching for this work in "1. General Public Information" -> "Direct Search Tender/Quotation Information" under "2. Procurement Information Disclosure System" -> "Hiroshima City Electronic Procurement System Portal Site" -> "Electronic Bidding" -> "Tender/Contract Information" -> "Information for Businesses" on the top page of the Hiroshima City website (https://www.city.hiroshima.lg.jp/). [Tender Form Acceptance Period] Using the electronic bidding system, from Reiwa 8, November 16th (Monday) to 17th (Tuesday), from 8:30 AM to 5:00 PM (however, until 4:00 PM on the final day). If it is impossible to send via the electronic bidding system due to unavoidable reasons, submit the tender form along with attached documents by 4:00 PM on the final day after submitting the prescribed notification. [Attached Document Acceptance Period] Same as the tender form acceptance period. (However, if the capacity of the attached documents exceeds the capacity specified in Article 11, Paragraph 2 of the "Hiroshima City Electronic Bidding Operation Standards" for those participating in tenders using the electronic bidding system, submit in person by 4:00 PM on the final day of the tender form acceptance period.) [Tender Form/Attached Document Submission Location] Contracting Division below. Viewing/Delivery of Design Drawings, etc. [Viewing Period] From the date of public notice to Reiwa 8, November 17th (Tuesday), from 8:30 AM to 5:00 PM (however, until 4:00 PM on the final day) (excluding Hiroshima City holidays (holidays as defined in Article 1, Paragraph 1 of the Ordinance on Holidays of Hiroshima City (Reiwa 3, Hiroshima City Ordinance No. 49); hereinafter the same)). [Viewing/Delivery of Design Drawings, etc.] Download from "Tender/Quotation Information" -> "Hiroshima City Procurement Information Disclosure System (for Contractors)" -> "Login Screen" -> "Hiroshima City Procurement Information Disclosure System (for Contractors)" by entering your contractor number (5 digits) and password, and then from "Tender/Quotation Information" on the Hiroshima City website (https://www.city.hiroshima.lg.jp/) under "Information for Businesses" -> "Tender/Contract Information" -> "Electronic Bidding" -> "Hiroshima City Electronic Procurement System Portal Site" -> "2. Procurement Information Disclosure System" -> "2. For Contractors". Note: Design drawings for this work are attached after being reduced from original size A1 to A3. * When viewing/delivering design drawings, etc., you will need to enter the download password indicated on the download confirmation form. * When downloading design drawings, etc., the "Download Confirmation Form" attached to the procurement information disclosure system must be submitted with the qualification confirmation application after tender opening. Furthermore, the issuance of the "Download Confirmation Form" is limited to the above viewing period, so please keep it safe. Viewing is also available at the construction work担当課 below. Questions etc. regarding Design Drawings, etc. [Question Submission Period] From the date of public notice to Reiwa 8, November 5th (Thursday) (excluding Hiroshima City holidays). [Viewing/Delivery Period of Response Documents via System] From Reiwa 8, November 10th (Tuesday) to Reiwa 8, November 17th (Tuesday), from 8:30 AM to 5:00 PM (however, until 4:00 PM on the final day) (excluding Hiroshima City holidays). [Viewing/Delivery of Questions/Answers Regarding Design Drawings, etc.] Download from "Tender/Quotation Information" -> "Hiroshima City Procurement Information Disclosure System (for Contractors)" -> "Login Screen" -> "Hiroshima City Procurement Information Disclosure System (for Contractors)" by entering your contractor number (5 digits) and password, and then from "Tender/Quotation Information" on the Hiroshima City website (https://www.city.hiroshima.lg.jp/) under "Information for Businesses" -> "Tender/Contract Information" -> "Electronic Bidding" -> "Hiroshima City Electronic Procurement System Portal Site" -> "2. Procurement Information Disclosure System" -> "2. For Contractors". Viewing is also available at the construction work担当課 below. Tender Opening Date, etc. [Tender Opening Date and Time] Reiwa 8, November 18th (Wednesday), 10:20 AM [Tender Opening Location] Hiroshima City Hall, Main Building, 15th Floor, Tender Room [Number of Tenders] If there are no tenders at or above the minimum limit price within the range of the estimated price, a re-tender will be conducted once via the electronic bidding system after sending a re-tender notice. Submission of Application for Confirmation of Tender Participation Qualifications, etc. [Submission of Application, etc.] To be submitted by the lowest bidder after tender opening (as described in Item 7 of the tender instructions). [Submission Location] Construction work担当課 below. Notification of Tender Participation Qualification Confirmation Results and Tender Results After confirmation of tender participation qualifications, the successful tenderer decision notice will be sent via the electronic bidding system. Cancellation of Tender Tenders will be canceled if the fairness of the tender is compromised due to the actions of tender participants or errors in the tender procedures by the contractor. Invalid Tender Tenders submitted by persons who do not meet the tender participation conditions indicated in this tender announcement, tenders with false statements in applications, tenders that violate tender conditions, and tenders by persons whose submitted tender participation qualification confirmation applications cannot be confirmed due to incomplete documents (including errors) shall be deemed invalid. Other: - Tenders for this work are general competitive tenders of the post-tender qualification confirmation type, where the presence or absence of tender participation qualifications is confirmed after tender opening. - When determining the successful tenderer, the tender price shall be the amount obtained by adding 10% of the amount entered by the successful tenderer in the electronic bidding system or written on the tender form to that amount (if there is a fraction of less than 1 yen, that fraction shall be rounded down). Therefore, tenderers, regardless of whether they are taxable or exempt from consumption tax and local consumption tax, shall enter or write the amount equivalent to 100/110 of their estimated contract desired amount. - This work is a trial project for securing two days off per week on a "contractor-designated type" basis. If 4 weeks and 8 days off are not achieved, a negotiation for a reduction in the contract price will be held in accordance with the provisions of Article 24 of the "Hiroshima City Construction Work Contract" based on the situation. For details, please check the Hiroshima City website (https://www.city.hiroshima.lg.jp/) under "Information for Businesses" -> "Urban Development" -> "Information and Technical Management of Public Works" -> "To Construction Contractors" -> "Trial of Hiroshima City Two-Day Weekend Work". - Other conditions, etc., are as per the tender instructions and "To Those Participating in Competitive Tenders for Construction Work". Tender security deposit: Exempt Contract security deposit: Required (10% or more of the contract amount) Contracting Division: 1-6-34 Kokutaiji-cho, Naka-ku, Hiroshima City Hiroshima City Finance Bureau, Contract Department, Construction Contract Division (Main Building, 15th Floor) Phone: 082-504-2280 Email: keiyaku-koji@city.hiroshima.lg.jp Fax: 082-504-2612 Construction Work Division: 1-6-34 Kokutaiji-cho, Naka-ku, Hiroshima City Hiroshima City Urban Development Bureau, Building Department, Equipment Division (Main Building, 7th Floor) Phone: 082-504-2726 Email: setsubi@city.hiroshima.lg.jp Fax: 082-504-2181 Attachment Attachment: Matters related to setting the work start date selection period 1. This work is subject to a work start date selection period (90 days from the date of contract conclusion). 2. Work shall commence from the day after the expiration of the work start date selection period (hereinafter referred to as the "start of actual construction period"). 3. The placement of site managers, chief technicians or supervising engineers, and supervising engineer assistants (in cases where a supervising engineer as defined in Article 26, Paragraph 3, Item 2 of the Construction Industry Act is appointed; hereinafter the same) (hereinafter referred to as "technicians, etc.") is not required during the work start date selection period. 4. Site management during the work start date selection period shall be the responsibility of the contractor, and the contractor shall not engage in activities such as delivering materials to the site or installing temporary structures. 5. If the start of the actual construction period is advanced in accordance with the provisions of Item 2 above, it can be moved forward by consulting with and obtaining the consent of the supervisor, provided that the construction system, etc. and construction materials are secured and technicians can be assigned during the work start date selection period. In this case, the contractor shall bear any expenses incurred. 6. If the contractor advances the start of the actual construction period in accordance with the provisions of the preceding paragraph, they may request negotiation for a reduction in the construction period in accordance with the provisions of Article 23 of the "Hiroshima City Construction Work Contract" (hereinafter referred to as "Contract"). 7. Notwithstanding the provisions of Article 34, Paragraph 1 of the Contract, the contractor cannot request advance payment from the contractor until the start of the actual construction period (including cases where the start date is advanced in accordance with Item 5). 8. For an overview of the work start date selection period setting, refer to the Hiroshima City website (https://www.city.hiroshima.lg.jp/) under "Information for Businesses" -> "Urban Development" -> "Information and Technical Management of Public Works" -> "To Construction Contractors" -> "Trial of Contract Method with Choice of Work Start Date" and the Hiroshima City website (https://www.city.hiroshima.lg.jp/) under "Information for Businesses" -> "Urban Development" -> "Information and Technical Management of Public Works" -> "To Construction Contractors" -> "Trial of Contract Method with Choice of Work Start Date". Attachment Attachment Reiwa 7 (2025) September 1st Hiroshima City Finance Bureau, Contract Department, Construction Contract Division Regarding the trial implementation of "Tender Invalidity Due to Inability to Assign Technicians" (Limited to Electrical Works and Machinery and Equipment Installation Works).