Research and Development Support System Network Configuration Change Services

Research and Development Support System Network Configuration Change Services Procurement Case Number 0000000000000630503 Procurement Type Public Invitation for Bids (Excluding WTO) Classification Goods and Services Procurement Case Name Research and Development Support System Network Configuration Change Services Public Start Date Reiwa 08/10/28 Public End Date Reiwa 08/11/30 Procurement Organization Ministry of Defense Procurement Organization Location Tokyo Prefecture Announcement Details Announcement No. 128 October 28, Reiwa 8 Authorized Signatory for Expenditure Burden, Director of Accounting, General Affairs Division, Defense Equipment Agency, Tetsuro Yamaguchi Announcement Bids will be conducted as follows. Please be thoroughly familiar with the Bidding and Contract Guidelines (Local Procurement) (April 1, Reiwa 7) before participating. 1. Bidding Method: Public Invitation for Bids 2. Matters for Bidding: Subject: Research and Development Support System Network Configuration Change Services Specifications: As per specifications Quantity: 1 lot Delivery Location: Defense Equipment Agency Delivery Date: March 31, Reiwa 9 Summary: No briefing session 3. Bidding (1) Date and Time: November 30, Reiwa 8 (Monday) 14:30 (2) Location: Defense Equipment Agency Bidding Room (Accounting Officer) (Building D, 3F) 4. Eligibility for Participation: (1) Not falling under the provisions of Article 70 of the Budget, Audit, and Accounting Order. Minors, persons under guardianship or assistance, who have obtained necessary consent for contract conclusion, fall under special circumstances in the same article. (2) Not falling under the provisions of Article 71 of the Budget, Audit, and Accounting Order. (3) Must be rated in one of the A, B, C, or D grades for "Provision of Services, etc." in the Reiwa 7, 8, 9 Ministry of Defense Competitive Bidding Qualifications (Uniform Qualifications for All Ministries) and possess competitive bidding qualifications in the Kanto-Koshinetsu region. Regardless of the above grades, must also fall under one of the categories in Article 18, Paragraph 4 of the Detailed Regulations for Contract Procedures of the Ministry of Defense. Those who meet the requirements and wish to participate in the bidding must submit documents proving such requirements by 12:00 on November 20, Reiwa 8 (Friday). (4) Not currently subject to a bid suspension order based on the "Procedures for Bid Suspension, etc., Regarding Procurement of Equipment and Services" from the Director-General of the Secretariat, Director of Defense Policy Bureau, Director-General of the Defense Equipment Agency, or the Accounting Officer of the General Affairs Division of the Defense Equipment Agency (hereinafter referred to as "during bid suspension period"). (5) Not a party with capital or personnel relations with a party currently under bid suspension, and not intending to contract with the Ministry of Defense for the sale, manufacture, or service contract of similar goods or services. (6) Not a qualified contractor who has been requested by the prefectural police to be excluded as a contractor related to organized crime, and such status continues. (7) In principle, subcontracting by a party currently under bid suspension is not permitted. However, this does not apply if the Minister of Defense, Director of Defense Policy Bureau, Director-General of the Defense Equipment Agency, or the Accounting Officer of the General Affairs Division of the Defense Equipment Agency recognizes truly unavoidable circumstances. 5. Bidding Method: For awarding the contract, the successful bid price will be the amount written on the bid form plus 10% of that amount. Therefore, bidders must write the amount equivalent to 100/110 of the estimated contract amount on their bid form, regardless of whether they are a taxable or tax-exempt business for consumption tax and local consumption tax. 6. Deposit: (1) Bid Deposit: Exempt (2) Contract Deposit: Exempt (3) The bid deposit will revert to the national treasury if the successful bidder fails to conclude the contract, and the contract deposit will revert to the national treasury if the contractor fails to fulfill their obligations. (4) If an insurance contract with an insurance company, with the nation as the insured, is concluded for an amount exceeding the deposit, the bid deposit or contract deposit will be waived. 7. Invalid Bids: (1) Bids submitted by parties ineligible for participation under section 4, or bids that violate the bidding conditions, will be invalid. (2) If the "Pledge Regarding Exclusion of Organized Crime" pledged by the bidder is found to be false, or if a violation of the pledge occurs, the bid submitted by such bidder will be invalid. 8. Requirement for Contract Creation: Yes 9. Basic Contract Clauses, etc., for Contract Conclusion: Service Contract Clauses Special Clauses Regarding Fraudulent Acts such as Collusion Special Clauses Regarding Exclusion of Organized Crime Special Clauses Regarding Ensuring Information Security in Procurement of Equipment and Services Special Clauses Regarding Supply Chain Risk Response in Procurement of Information Systems 10. If the successful bidder fails to conclude the contract without justifiable reason, a penalty of 5% or more of the successful bid amount will be collected. 11. Other: (1) Use of Electronic Procurement System: This is a case utilizing the Government Electronic Procurement System (GEPS). Please note that the bid may be canceled or this announcement may be changed due to system failures. "Bid Submission Period via Electronic Bidding" From the announcement date to 18:00 on November 27, Reiwa 8 (Friday) (excluding administrative holidays). Those who find it difficult to use the electronic procurement system may use the paper method. In this case, submit the "Application for Participation in Paper Bidding and Conclusion of Paper Contract" to the contact point below by 18:00 on November 26, Reiwa 8 (Thursday) (excluding administrative holidays). If the bid opening results in a re-bid, please check the re-bid notification from the electronic procurement system, which will indicate the deadline for re-bids approximately 30 minutes after the previous bid opening time. For other precautions, refer to Section 4.9 of the Bidding and Contract Guidelines. (2) Rounding: If there is a fraction of less than one yen in the amount equivalent to 110/100 of the amount written on the bid form, the fractional amount will be rounded down, and the amount obtained after rounding down will be considered the submitted bid. (3) Subcontracting by a party currently under bid suspension is not permitted. However, this does not apply if the Minister of Defense, Director of Defense Policy Bureau, and Director-General of the Defense Equipment Agency recognize truly unavoidable circumstances. (4) Documents to be Submitted: (1) Submit a copy of the qualification review result notification for Ministry of Defense competitive bidding qualifications by the day before the bid date (excluding administrative holidays). (2) If subcontracting all or part of this contract to a party currently under bid suspension, submit the subcontract confirmation application by 7 days before the bid date (excluding administrative holidays). (5) Conditions for Bidding: Submit written documents regarding the implementation system for this service as defined in Article 3.5 a) to d) of the specifications and the information security implementation system as defined in Article 7, and be deemed compliant (Submission deadline: 12:00 on November 20, Reiwa 8 (Friday) (excluding administrative holidays)). Additional documents may be requested as necessary. If a contract regarding the handling of confidential information is currently being performed, submitting the cover page of the contract and the relevant part of the specifications will exempt the submission of documents regarding the implementation system defined in Article 7 of the specifications. (6) Bids from parties who will subcontract all or part of this contract to a party currently under bid suspension will not be accepted if there are bids from parties who will not subcontract all or part of this contract to a party currently under bid suspension. (7) If, after the contract is concluded, all or part of this contract is subcontracted to a party currently under bid suspension, the contract may be canceled in whole or in part. (8) If subcontracting to a party currently under bid suspension after the contract is concluded, obtain subcontract approval as stipulated in the "Bidding and Contract Guidelines (Local Procurement)" and amend the contract, attaching special clauses regarding the determination of prices for specific items. When determining the prices of specific items, submit documents that can confirm the manufacturing costs, etc., incurred by the subcontractor. (9) If the successful bidder is a small and medium-sized enterprise as defined in Article 2, Paragraph 1 of the Small and Medium-sized Enterprise Credit Insurance Act, "Special Clauses for Partial Deregulation of Restriction on Assignment of Claims" will be applied in addition to the applicable contract clauses. (10) Where to Obtain Specifications: Email: keirishitsu.keiyaku@atla.dss.mod.go.jp Subject: Announcement No. XX Specification Request Email Body: Subject listed in the announcement Attachment: Copy of qualification review result notification for Ministry of Defense competitive bidding qualifications (Uniform Qualifications for All Ministries) (11) For inquiries regarding the matters stated in this document, please contact the Contract Section, Accounting Division, Ministry of Defense, 5-1 Ichigaya Honmura-cho, Shinjuku-ku, Tokyo 162-8870, Building D, Defense Equipment Agency General Affairs Division, Accounting Officer, Contract Section, TEL 03-3268-3111 (Ext.) 35870 Procurement Document 1- Procurement Document 2- Procurement Document 3- Procurement Document 4- Procurement Document 5-