Implementation of a Proposal for a Contract for the Production of a Tour-Type Riddle-Solving Content

Implementation of a Proposal for a Contract for the Production of a Tour-Type Riddle-Solving Content 1. Proposal Guidelines for the Production of Tour-Type Riddle-Solving Content 1. Purpose of the Work ① To enhance local circulation within the city and promote tourism by allowing visitors to experience the city's attractions, such as shopping streets, tourist spots, and cultural facilities. ② To produce riddle-solving experience content that contributes to raising interest and awareness of the "Chiba Jets" and "Kubota Spears Funabashi Tokyo Bay" (hereinafter referred to as "professional sports teams"), which are based in this city, through event participation. The content should not only encourage visits to various spots but also incorporate elements related to professional sports teams, thereby increasing participants' enthusiasm for supporting these teams through event participation. 2. Name of Contract Work Contract for the Production of Tour-Type Riddle-Solving Content (1) Work Location: Designated locations within the city (2) Work Content: As per the attached "Specifications for the Contract for the Production of Tour-Type Riddle-Solving Content" (3) Work Performance Period: From the contract date until March 31, Reiwa 9. 3. Reason for Selecting the Contractor through a Proposal Method Due to the desire for content with strategic thinking that not only improves local circulation but also leads to acquiring fans for professional sports teams, abundant creativity and high expertise are required for production. Relying solely on price competition could lead to selecting a contractor unable to achieve the objectives of this work. Therefore, the contractor will be selected through a proposal method. 4. Method and Reason for Proposal Method (1) Proposal Method: Public Solicitation Type (2) Reason for Public Solicitation Type Proposal: To broadly solicit proposals from experienced contractors. 5. Project Schedule The schedule for selecting the contractor is as follows. However, the implementation dates for each item may be adjusted as needed due to the availability of the decision-maker and evaluation committee members. (1) Proposal Announcement: October 26, Reiwa 8 (Monday) (2) Deadline for Questions: November 4, Reiwa 8 (Wednesday) (3) City's Response to Questions: November 6, Reiwa 8 (Friday) (4) Deadline for Application Submission: November 11, Reiwa 8 (Wednesday) (5) Notification of Participation Qualification Confirmation: November 13, Reiwa 8 (Friday) (6) Deadline for Proposal Submission: November 25, Reiwa 8 (Wednesday) (7) Presentation Screening: December 3, Reiwa 8 (Thursday) (8) Announcement of Screening Results: December 7, Reiwa 8 (Monday) (scheduled) 2 *The project schedule is subject to change due to the city's circumstances. 6. Proposal Participation Qualifications and Application Method To be eligible to participate in this proposal, applicants must meet all of the following requirements. However, if the documents certifying eligibility contain any false information, the eligibility will be immediately revoked. (1) Participation Requirements ① Not falling under the provisions of Article 167-4, Paragraph 1 of the Local Autonomy Act Enforcement Order. ② Must have experience in similar work commissioned by local governments or other entities. (2) Submission of Application Documents, etc. To participate in this project, the following application documents must be submitted to the secretariat by 5:00 PM on November 11, Reiwa 8 (Wednesday) (must arrive by this time). ① Form 1 "Proposal Application Form" (prescribed form) - 1 copy. Fill in the necessary information and affix the representative's seal or the annual agent's seal. ② List of Similar Work Experience (optional format) - 4 copies (1 original). Create a list on one A4 sheet summarizing recent experience in similar work (from April 1, Reiwa 5 to March 31, Reiwa 8). Affix the representative's or annual agent's seal to the original copy after writing the company name, etc. ③ Actual Content Implemented (up to 3 items, copies acceptable) - 4 copies each. ④ Documents confirming the company's overview (optional format, brochures acceptable) - 4 copies. 7. Proposal Limit The proposal limit is ¥3,000,000 (including consumption tax and local consumption tax). All expenses for the entire work must be proposed within this limit. *This amount does not indicate the estimated contract value but rather the scale of the project. 8. Evaluation Method and Criteria Evaluation will be conducted through presentations. The evaluation committee members will score the items in the next section, and the contractor with the highest total score from all members will be selected as the successful candidate. 3 Proposal for Contract for Production of Tour-Type Riddle-Solving Content Presentation Screening Evaluation Items and Criteria Evaluation Item | Points | Excellent | Good | Average | Slightly Poor | Poor -----------------|--------|-----------|------|---------|---------------|------ 1. Expertise/Experience | 10 | 10 | 8 | 6 | 2 | 0 - Past experience in similar work 2. Overall Policy | 20 | 20 | 15 | 10 | 5 | 0 - Sufficient understanding and reflection of the project's objectives? - Clear target audience? 3-1. Detailed Planning | 10 | 10 | 8 | 6 | 2 | 0 - Are the proposed spots and number of questions appropriate for experiencing the city's various attractions? 3-2. | 20 | 20 | 15 | 10 | 5 | 0 - Is it an accessible and enjoyable experience? 3-3. | 30 | 30 | 20 | 15 | 5 | 0 - Does it contribute to raising interest and awareness of professional sports teams? 4. Implementation System/Schedule | 10 | 10 | 8 | 6 | 2 | 0 - Are the implementation system, schedule, and process appropriate? Total | 100 points If there are multiple candidates with the highest score, the one who received the highest score from the most evaluation committee members will be selected. If there are still multiple candidates with the same score, the one with the lowest estimated price will be selected. If there are still multiple candidates with the same score, the winner will be decided by lottery. If no applicant meets 60% of the total points, a new public solicitation will be conducted. 4 9. Questions and Answers (1) Questions ① Method of Asking Questions: Fill in the "Questionnaire for Contract for Production of Tour-Type Riddle-Solving Content (Form 3)" with concise content and send it via email to the secretariat. - Email address: shokoshinko@city.funabashi.lg.jp *Upon sending, please call the secretariat (047-436-2101) to confirm receipt. *Questions that may affect the evaluation (number of participating companies, names of participating companies, evaluation committee members, etc.) will not be accepted. ② Deadline for Questions: 5:00 PM on November 4, Reiwa 8 (Wednesday). (2) Answers to Questions Method of Answer: Posted on the city's website. Date of Answer: 5:00 PM on November 6, Reiwa 8 (Friday). 10. Submission of Proposals (1) Deadline: 5:00 PM on November 25, Reiwa 8 (Wednesday) (must arrive by this time). (2) Submission Location: Funabashi City Hall, 4th Floor, Commerce and Industry Promotion Division. (3) Submission Documents (4 copies: 1 original, 3 copies): The following documents will be used for the proposal. ① Proposal Document (refer to section (4) for content). ② Sample: Sample of the proposed booklet's size and paper quality (past work samples are acceptable). ③ Company Overview. ④ Quotation. *Corrections or replacements of submitted documents are not permitted. Submitted documents will not be returned. (4) Content of Proposal Document ① Format: - A4 size (orientation is free), double-sided printing. - A3 size may be used for explanatory materials, which can be folded. - The cover of the proposal document should be titled "Proposal Document for Contract for Production of Tour-Type Riddle-Solving Content." - The cover of the original proposal document should include the company name and be sealed by the representative or annual agent. - The cover of the copy of the proposal document should include the company name but does not require a seal. - The participation number should be written in a large square in the upper right corner of the cover. - The document should be structured with chapter numbers as indicated on the next page, based on the specifications and "8. Evaluation Method and Criteria." Sub-numbers may be used as needed. 5 Evaluation Items and Corresponding Content Chapter | Item | Content ------- | ---- | --------- 1 | Expertise/Experience | Describe past experience in similar work as much as possible. 2 | Overall Policy | Describe the overall concept based on the project's objectives, target audience, target number of participants, and basic policy for promoting local circulation and raising interest in professional sports teams. 3-1 | Planning Details | Describe the proposed visiting spots, reasons for selection, number of questions, difficulty level, estimated time, and route design that allows participants to tour smoothly. 3-2 | | Describe the participation method, content of the experience kit, distribution method, answer method, usage of web forms, story development image, and the specific route to the goal. 3-3 | | Describe the introduction method for participants less interested in professional sports teams, and the mechanisms to increase their support after the event experience. 4 | Implementation System/Schedule | Describe the project manager/person in charge, inquiry response system, preparation period, schedule, and other elements for smooth project implementation. 6 11. Presentation A presentation will be given based on the submitted samples and proposal documents. Presentation Overview (1) Date: December 3, Reiwa 8 (Thursday). Time will be notified after coordination. (2) Attendees: Up to 2 representatives per company. (3) Duration: Within 30 minutes per company (scheduled for 20 minutes for presentation and 10 minutes for Q&A. This does not include setup and cleanup time). (4) Performer: The person scheduled to be in charge if the contract is awarded. (5) Equipment Provided: Desks, chairs, power outlets, screens, and projectors will be provided by the committee. Other equipment must be provided by the participating company at their own expense. 12. Screening Results Results will be posted on the city's website. The successful candidate will receive a notification of acceptance, and other applicants will receive a notification of non-acceptance. 13. Public Announcement of Results and Method (1) Date of Announcement of Screening Results: December 7, Reiwa 8 (Monday) (scheduled). (2) Information to be Announced: Number of applicants, names of participating companies, name of the successful candidate, evaluation items, point distribution, scoring results (scores for major items and total score). However, the scoring results of participating companies other than the successful candidate will not be matched. (If there are only 2 participating companies, only the scoring results will be announced, and the names of the participating companies will not be announced). (3) Method: To be announced on the city's website. 14. Disqualification Requirements Any of the following will result in disqualification: (1) Submission of proposal documents after the deadline. (2) False information in submitted documents. (3) Failure to arrive at the venue by the start time of the presentation. (4) Actions that undermine the fairness of the screening, as determined by the city. 15. Withdrawal from Proposal If a proposer wishes to withdraw after submitting the Proposal Application Form (Form 1), they must submit a Proposal Withdrawal Notification (Form 2) at least 7 days before the scheduled presentation date. 16. Other Notes (1) All expenses incurred for this proposal are the responsibility of the applicant. (2) Being selected as the successful candidate does not guarantee contract finalization. The contract will be finalized after discussions on specifications, including any corrections, additions, or deletions, and the signing of the contract agreement. Please note that not all proposed content will be incorporated into the specifications. (3) If a contract cannot be concluded with the selected candidate due to special circumstances, the next highest-ranked candidate will be designated as the new successful candidate, and a contract will be concluded through a discretionary contract after consultations with the city. (4) Even if there is only one applicant, an evaluation will be conducted, and the applicant may not be selected as the successful candidate if deemed unsuitable. 17. Contact Information for This Matter (1) Name: Secretariat of the Funabashi City Professional Sports and Other Collaboration Promotion Committee (Funabashi City Economic Department, Commerce and Industry Promotion Division, Professional and Corporate Sports Collaboration Promotion Section) (2) Address: 273-8501 Chiba Prefecture, Funabashi City, Minato-cho 2-10-25 (3) Contact Information: Phone: 047-436-2101 FAX: 047-436-2466 Email: shokoshinko@city.funabashi.lg.jp Supplementary Provisions (Effective Date) This guideline shall come into effect on October 26, Reiwa 8. (Expiration Date) This guideline shall lose its effect on the date the successful candidate is determined. Specifications for Contract for Production of Tour-Type Riddle-Solving Content 1. Title: Contract for Production of Tour-Type Riddle-Solving Content 2. Purpose: To produce riddle-solving experience content that contributes to promoting tourism by enhancing local circulation and allowing visitors to experience the city's attractions, such as shopping streets, tourist spots, and cultural facilities, and to promoting professional sports by raising interest and awareness of the "Chiba Jets" and "Kubota Spears Funabashi Tokyo Bay" (hereinafter referred to as "professional sports teams") through event participation. The content should not only encourage visits to various spots but also incorporate elements related to professional sports teams, thereby increasing participants' enthusiasm for supporting these teams through event participation. 3. Contact: Secretariat of the Funabashi City Professional Sports and Other Collaboration Promotion Committee (Funabashi City Economic Department, Commerce and Industry Promotion Division) 4. Performance Period: From the contract date until March 31, Reiwa 9. *However, the event will be held for approximately one month around March, Reiwa 9, and the specific period will be determined in consultation with the client. 5. Event Implementation Policy (1) Target Area: The surrounding area connecting Funabashi Station to Minami-Funabashi Station. (2) Structure: The program will be based on participants enjoying the city's attractions while visiting shopping streets, tourist spots, and cultural facilities within the target area, solving riddles to reach the goal. Through the unfolding story, participants will discover the region's charm and develop interest in professional sports teams. (3) Participation Method: Free participation (no cost). (4) Prizes: To be awarded by the client to participants who achieve the goal (e.g., original wallpaper, message of appreciation). The design and production costs of the prizes are not included in this contract amount. (5) Questionnaire Implementation: The content should allow participants to answer a questionnaire after completing the game. The answer form can be original or provided by the client, but it must allow for the input of an email address. 2 6. Contract Work Content Plan riddle-solving experience content for local circulation. Propose content with strategic thinking that not only contributes to improving local circulation but also leads to acquiring fans for professional sports teams. The following specifications are standard, but changes may be made in consultation with the client to achieve the project objectives. (1) Route Setting: Ensure visits to various spots within the city. The design must also prioritize participant safety. (2) Riddle Creation: Approximately 10 questions in total. When incorporating stores or facilities into spots, the contractor is generally responsible for requesting cooperation and obtaining necessary permits. (3) Creation of Riddle Leaflet (Booklet): Include the event's key visual and necessary information for solving the riddles.