Cabinets, etc.

Regarding Tender No. 8, Tender for Cabinets, etc. This tender is limited to the submission of the first bid by mail. It is also a tender targeted at small and medium-sized enterprises. Please participate with particular attention to the following points. 1. Bid forms must be mailed by "October 13, 17:00 (must arrive)" to the Goods Management Office by one of the following methods: registered mail, simplified registered mail, or specified record mail. Bids submitted by hand, ordinary mail, or after the deadline will be invalid. 2. The bid form must be in a double envelope, consisting of an inner and outer envelope. If it is not a double envelope, the bid will be invalid. *See attached sheet for examples of each. 3. For the first bid form mailed, the signature and seal of the agent are not required. 4. The application form for participation in general competitive bidding must be submitted to the Goods Management Office by "October 13, 17:00 (must arrive)". If it is not received by the deadline, the bid will be invalid even if the bid form is received by the deadline. *Please submit by mail (preferably by registered mail, simplified registered mail, or specified record mail), by hand, or by FAX. *If submitting by mail, FAX, etc., we may request documentation to confirm the submission. 5. If an agent is to attend the bid opening, a letter of attorney must be submitted on the day of the bid opening (October 14). Attached Sheet *Examples of inner and outer envelope descriptions ○ Inner envelope... Place only the first bid form inside and seal it. ○ Outer envelope... Place the above inner envelope inside and seal it. ○ Tender No. XX XX Device Address: 3-1 Onoe-cho, Nagasaki City, Nagasaki Prefecture Company Name: Nagasaki Prefecture Government Co., Ltd. Representative: President XX XX Bid Form Enclosed President XX XX General Competitive Bidding Schedule Purchase Request Section: Property Utilization Office September 16 - October 13 (17:00) September 16 - October 13 (17:00) Application Period September 16 - October 1 (17:00) Response Deadline Application Period September 16 - October 1 (17:00) Response Deadline (14:00) Delivery Deadline Equivalent Quality Inquiry Bid Opening Date Tender Subject: 8 Tender No. 100 Cabinets, etc. September 16 1st Floor, Administration Building, Nagasaki Prefectural Office Bidding Room February 15, Reiwa 9 October 14 Bidding Venue Announcement Date Application Acceptance Period for Bidding Participation Mail Bid Receipt Period October 6 October 6 Implementation of General Competitive Bidding (Announcement) Regarding the Purchase of Goods We hereby announce the implementation of general competitive bidding as follows. September 16, Reiwa 8 Ken Hirata, Governor of Nagasaki Prefecture 1. Matters concerning general competitive bidding (1) Items and quantities to be purchased: 8 Tender No. 100 Cabinets, etc. 1 set (2) Specifications, etc. of items to be purchased: As per the specifications. (3) Delivery deadline: February 15, Reiwa 9 (Period specified by the contracting authority between January 18, Reiwa 9 and February 15, Reiwa 9 (to be determined in consultation with the Property Utilization Office, General Affairs Department, Nagasaki Prefecture after contract conclusion)) (4) Delivery location and conditions: ① Delivery location: Kennan Development Bureau (26-1 Eisho Higashi-machi, Isahaya City, Nagasaki Prefecture) ② Conditions: As per specifications (5) Bidding method: ① The items in (1) above will be put up for bid as a lump sum. When determining the successful bidder, the successful bid price will be the amount written on the bid form plus 10% of that amount (if there are fractions of less than 1 yen, such fractions will be discarded). Therefore, bidders shall write on their bid forms an amount equivalent to 100/110 of their estimated contract desired amount, regardless of whether they are a taxable business operator or a tax-exempt business operator for consumption tax. ② Bid forms must be submitted by mail. In this case, bidding by an agent is not permitted. (6) Contract method: Electronic contract or written contract (selectable) 2. Eligibility for bidding: (1) Those who do not fall under any of the items in Article 167-4, Paragraph 1 of the Local Autonomy Act (Showa 22, Cabinet Order No. 16). Persons who are under guardianship, assistance, or are minors, and who have obtained the necessary consent for contract conclusion, are not considered to fall under item 1 of the same paragraph. (2) Those who are recognized to fall under any of the items in Article 167-4, Paragraph 2 of the same Act, and for whom the period determined by the governor, not exceeding 3 years, has not elapsed, or those who use such persons as agents, managers, or other employees, or bidding agents. (3) Those who have bidding participation qualifications for competitive bidding related to contracts for manufacturing, purchase, repair, and lease of goods, cleaning of buildings and roads, and maintenance and inspection of elevator equipment, which are procured by Nagasaki Prefecture, as of October 1, Reiwa 8, based on the Public Notice on Qualifications, Application Periods, and Methods for Competitive Bidding Participation (Heisei 17, Nagasaki Prefecture Public Notice No. 474). (4) Small and medium-sized enterprises whose head office or branch office (including branches and business offices) is registered within Nagasaki Prefecture at the time of qualification registration in the preceding paragraph. (5) Those who have not been, or are not clearly to be, subject to a suspension of bidding by Nagasaki Prefecture during the period from the date of this announcement to the bid opening date. (6) Those who have not been, or are not clearly to be, subject to exclusion measures from various contracts, etc. by Nagasaki Prefecture based on the "Guidelines for Exclusion of Violent Groups, etc. from Various Contracts, etc. by Nagasaki Prefecture" during the period from the date of this announcement to the bid opening date. 3. Name and address of the department in charge of administrative affairs related to this procurement contract: 〒850-8570 3-1 Onoe-cho, Nagasaki City (Name) Nagasaki Prefecture Treasury Bureau, Goods Management Office (Phone) 095-895-2881 4. Location where contract terms are shown: The department specified in 3. 5. Method of obtaining bid documents: Posted on the Nagasaki Prefecture Treasury Bureau, Goods Management Office website (https://treasury.pref.nagasaki.jp/). 6. Submission location and deadline for application for participation in general competitive bidding: Bidders wishing to participate must submit an application for participation in general competitive bidding. (Submission Location) Nagasaki Prefecture Treasury Bureau, Goods Management Office (Submission Deadline) Reiwa 8, October 13, 17:00 7. Submission location and deadline for request for approval of equivalent products: (Submission Location) Nagasaki Prefecture Treasury Bureau, Goods Management Office (Submission Deadline) Reiwa 8, October 1, 17:00 8. Language and currency to be used in bid forms and contract procedures: Japanese and Japanese currency. 9. Submission location, receipt deadline, and submission method for bid forms: (1) Submission Location: Nagasaki Prefecture Treasury Bureau, Goods Management Office (2) Receipt Deadline: By October 13, Reiwa 8, 17:00 (must arrive) (3) Submission Method: Submit by mail (by registered mail, simplified registered mail, or specified record mail) to arrive by the receipt deadline. In case of bad weather (heavy rain, heavy snow, approaching typhoon, etc.), the receipt deadline may be extended, so please confirm with the department in 3 in advance. 10. Bid opening location and date/time: (Bid Opening Location) Bidding Room, 1st Floor, Administration Building, Nagasaki Prefectural Office (Bid Opening Date/Time) Reiwa 8, October 14, 14:00 start. In case of bad weather (heavy rain, heavy snow, approaching typhoon, etc.) on the day of bid opening, the bid opening may be postponed, so please confirm with the department in 3 in advance. 11. Bid bond and contract deposit: (1) Bid bond: Exempt. (2) Contract deposit: A contract deposit of 10% or more of the contract amount must be paid. However, the contract deposit may be waived in the following cases: A. When a performance guarantee insurance contract (10% or more of the contract amount) with the prefecture as the insured is concluded and the certificate is submitted. B. When there are two or more performance records of contracts of approximately the same type and scale with this prefecture, other local governments, the national government, independent administrative agencies as defined in Article 2, Paragraph 1 of the Act on General Provisions of Independent Administrative Agencies (Act No. 103 of 1999), national university corporations as defined in Article 2, Paragraph 1 of the National University Corporation Act (Act No. 112 of 2003), or local independent administrative agencies as defined in Article 2, Paragraph 1 of the Local Independent Administrative Agency Act (Act No. 118 of 2003), during the period from the day before the bid date to the second fiscal year prior to the current fiscal year, and proof of performance (two or more cases) is submitted. 12. Submission of letter of attorney when the bidder in a re-bid is an agent: If the bidder in a re-bid is an agent, a letter of attorney (limited to those with the seal registered with Nagasaki Prefecture by the principal) must be submitted. If a proper letter of attorney is not submitted, the agent cannot participate in the bid. 13. Invalid bids: The following bids will be considered invalid. Furthermore, those whose bids are invalidated due to (1) to (10) below cannot participate in a re-bid. Also, (7) and (15) to (19) apply only when the bid form is submitted by mail. (1) When a person who does not have the necessary qualifications to participate in competitive bidding has submitted a bid. (2) When a person who has not submitted an application for participation in general competitive bidding has submitted a bid. (3) When the bidder has violated the provisions of laws and regulations. (4) When bidders have colluded to bid. (5) When the bidder has engaged in fraudulent acts during bidding. (6) When the bidder has acted as an agent for another person or acted as an agent for two or more persons. (7) When the bid form does not arrive by the prescribed date and time. (8) When a person who has been, or is clearly to be, subject to a suspension of bidding by Nagasaki Prefecture has submitted a bid. (9) When a person who has been, or is clearly to be, subject to exclusion measures from various contracts, etc. by Nagasaki Prefecture based on the "Guidelines for Exclusion of Violent Groups, etc. from Various Contracts, etc. by Nagasaki Prefecture" has submitted a bid. (10) When a bid has been submitted for an item for which approval of equivalent quality has not been obtained. (11) When a bidder or agent has submitted two or more bids for the same item. (12) When the bid form lacks the bid amount or the bidder's signature and seal, making the bidder's intention unclear (including cases where the seal of the bidder, who is the representative, is not the seal registered with Nagasaki Prefecture, or where the seal of the bidder, who is an agent, is not the seal of the agent in the letter of attorney). (13) When the bidder's intention is unclear due to misspellings, omissions, etc. (14) When the bid amount on the bid form has been corrected. (15) When the bid form has been submitted by a method other than the prescribed method. (16) When an agent has submitted a bid. (17) When the outer and inner envelopes are not a double envelope. (18) When there are multiple bid forms inside the inner envelope. (19) When the inner envelope lacks the bid number or the bid item name, or both. (20) When the bid is recognized by the bid executor as an error under Article 95 of the Civil Code (Act No. 89 of 1896). (21) When other bid form entries are recognized as not fulfilling the bidding conditions. 14. Method of determining the successful bidder: (1) The bidder who submitted the lowest bid within the limit of the estimated price prepared based on the provisions of Article 97 of the Nagasaki Prefecture Financial Regulations (Showa 39, Nagasaki Prefecture Ordinance No. 23) shall be the successful bidder. (2) If there are two or more bidders who submitted bids of the same lowest price, the successful bidder shall be determined by drawing lots among those bidders immediately. In this case, if any of these bidders are absent from the bid opening or do not draw lots, an employee not involved in the bid execution business shall draw lots on their behalf. (3) If the successful bidder is subject to a suspension of bidding by Nagasaki Prefecture or is clearly to be subject to such measures between the bid award and the contract conclusion date, the bid award will be canceled. (4) If the successful bidder is subject to exclusion measures from various contracts, etc. by Nagasaki Prefecture or is clearly to be subject to such measures between the bid award and the contract conclusion date, the bid award will be canceled. 15. Other: (1) A written contract is required. (2) This procurement contract is not subject to the Agreement on Government Procurement as set forth in Annex IV, as part of the World Trade Organization (WTO) Agreement. (3) For other details, please refer to the bid documents. Bid Documents This tender is limited to the submission of the first bid form by mail only. Please read the following carefully and participate in the bidding. 1. "Bidding Conditions" and "Notes" (1) Bid number, purchased item name, and quantity: 8 Tender No. 100 Cabinets, etc. 1 set *Specifications, delivery conditions, etc. are as per the attached specifications. (2) Regarding the submission of the "Application Form for Participation in General Competitive Bidding": Bidders must submit the "Application Form for Participation in General Competitive Bidding (Procurement Form No. 11)" by hand, mail (preferably by registered mail, simplified registered mail, or specified record mail), or FAX. Those who have not submitted the application form or who submit it after the deadline cannot participate in the bidding. The registration number must be entered on the application form. *If applying by mail, FAX, etc., we may request documentation to confirm the submission. Submission location and deadline for "Application Form for Participation in General Competitive Bidding" [Submission Location] Nagasaki Prefecture Treasury Bureau, Goods Management Office [Submission Deadline] Reiwa 8, October 13, 17:00 (must arrive) (3) Regarding the submission of the "Request for Approval of Equivalent Products": If submitting a bid with an equivalent product based on the specifications, not the example product, submit the "Request for Approval of Equivalent Products (Procurement Form No. 4)" by mail, hand, or FAX for prior review. Submissions can be made multiple times, and the review results will be faxed by the Property Utilization Office within 3 days (excluding holidays) from the day after the submission date. *Submission location and final deadline for "Request for Approval of Equivalent Products" [Submission Location] Nagasaki Prefecture Treasury Bureau, Goods Management Office [Final Deadline] Reiwa 8, October 1, 17:00 (must arrive) [Submission Method] Clearly state the manufacturer name, product name, specifications, and model number, and submit along with documents that confirm the specifications, such as catalogs, including the representative's name and registration number. (Multiple equivalent products are acceptable, but only one type will be delivered.) *For catalogs and other documents attached to the "Request for Approval of Equivalent Products," clearly indicate the sections that meet the requirements by adding specification numbers. For items not listed in catalogs, etc., submit manufacturer's specification confirmation documents. (4) Delivery location and deadline for goods, etc. [Delivery Location] Kennan Development Bureau (26-1 Eisho Higashi-machi, Isahaya City, Nagasaki Prefecture) [Delivery Deadline] February 15, Reiwa 9 (Period specified by the contracting authority between January 18, Reiwa 9 and February 15, Reiwa 9 (to be determined in consultation with the Property Utilization Office, General Affairs Department, Nagasaki Prefecture after contract conclusion)) (5) Bid form submission location, receipt deadline, and submission method: [Submission Location] Nagasaki Prefecture Treasury Bureau, Goods Management Office [Receipt Deadline] By October 13, Reiwa 8, 17:00 (must arrive) [Submission Method] Submit by registered mail, simplified registered mail, or specified record mail to arrive by the receipt deadline. [Other] In case of special circumstances not attributable to the bidder or Japan Post Co., Ltd., such as bad weather (heavy rain, heavy snow, approaching typhoon, etc.), the receipt deadline may be extended, so please confirm with the department in 2 in advance.