Shima City Disaster Prevention Administrative Radio Equipment Renewal Construction

Shima City Disaster Prevention Administrative Radio Equipment Renewal Construction 1. Tender Announcement We hereby announce that the following construction work will be carried out by a conditional open competitive tender (pre-qualification method), in accordance with the provisions of Article 4 of the Shima City Contract Regulations (Shima City Regulations No. 69 of 2004, hereinafter referred to as "Regulations"). October 28, 2026 Masayoshi Hashizume, Mayor of Shima City 1. Construction Overview, etc. (1) Construction Fiscal Year: Reiwa 8, 9, 10 (2) Construction Number and Name: Shima City Disaster Prevention Administrative Radio Equipment Renewal Construction (3) Construction Location: Shima City (4) Construction Overview: Trial project for full weekend off construction (client-designated type (no cost adjustment)) [Special measures for naphtha-derived construction materials] This construction is subject to special measures for naphtha-derived construction materials. Main station/J-ALERT equipment: 1 set Relay station equipment: 1 set Re-transmission sub-station device equipment: 1 set Outdoor broadcast sub-station device equipment: 1 set Individual receiver equipment: 1 set Remote control device equipment: 1 set (5) Construction Period: From the date of City Council resolution until March 14, 2029 (6) Tender Document Comparison Price (Estimated price excluding tax): 1,860,835,000 yen (excluding consumption tax and local consumption tax) (7) Minimum Reserve Price: A minimum reserve price will be set in accordance with Article 8 of the Regulations, and its handling will be in accordance with the "Operation Standards for Minimum Reserve Price for Shima City Ordered Construction Projects." (8) Qualification for Participation in Competition: Pre-qualification method. This construction project is subject to the pre-qualification method, which confirms the tender participation qualifications of prospective tenderers before the tender. 2. Matters Regarding Tender Participation Qualifications: Bidders eligible to participate in the tender for this construction project shall meet all of the following conditions during the period from the announcement date to the award decision date. However, items (3), (8), and (9) shall be handled as stipulated in each item. (1) Construction Industry Permit: Must have a specific construction industry permit for "Telecommunications Construction" under Article 3 of the Construction Industry Act (Act No. 100 of 1949, hereinafter referred to as "the Act"). (2) Disqualification Matters: Must not fall under the provisions of Article 167-4 of the Local Autonomy Act Enforcement Order (Cabinet Order No. 16 of 1947). (3) Regional Requirements, Business Performance Review, etc.: Must have undergone a business performance review under Article 27-23 of the Act and be within its validity period, and meet all of the following criteria. [Regional Requirements]: - [Overall Business Performance Review Score (P)]: -2 [Construction Work Experience]: Must have experience in constructing similar projects (digital broadcast system (QPSK) disaster prevention administrative radio equipment) ordered by local public entities as the prime contractor within the past 10 years (contracts concluded on or after April 1, 2016, and completed by March 31, 2024). The "local public entity" in the experience shall include special purpose associations and wide-area unions. Furthermore, experience as a member of a joint venture (JV) will only be recognized as experience for this project if the JV member was the representative and had a capital contribution ratio of 20% or more. [Qualification Requirements, etc.]: a. Must be registered as a registered inspection business operator under Article 24-2, Paragraph 1 of the Radio Act (Act No. 131 of 1950). b. Must be the main equipment manufacturer of the digital broadcast system disaster prevention administrative radio, or have received a "Equipment Manufacturer Delivery Pledge" [Form No. 1-4] for this construction project from the said manufacturer. Only one company may participate for the same equipment manufacturer. c. Must have obtained ISO 27001 (Information Security Management) certification or Privacy Mark accreditation. (4) List Registration: Must be registered in the Shima City Competitive Tender Qualification List (Construction Projects) with "Telecommunications Construction" as the desired type of work. Registration must be as of October 1, 2026. (5) Suspension of Designation: Must not be within the period of designation suspension under the Shima City Construction Work, etc., Designation Suspension Measures Ordinance (Shima City Public Notice No. 34 of 2008, hereinafter referred to as "Designation Suspension Measures Ordinance"). Must also not be within the period of qualification (designation) suspension by Mie Prefecture. (6) Business Condition: Must not be in a significantly unsound financial condition, such as being subject to transaction suspension by a clearing house. (7) Re-examination Approval: If a petition for commencement of corporate reorganization proceedings or rehabilitation proceedings under the Corporate Reorganization Act (Act No. 154 of 2002) or the Civil Rehabilitation Act (Act No. 225 of 1999) has been filed, must have received approval for re-examination of general (designated) competitive tender participation qualifications. (8) Qualifications of Deployed Technicians: Must be able to assign technicians who meet all of the following criteria exclusively to this construction project by the day before the tender date. Furthermore, if the planned technician is engaged in other construction projects and those projects are not yet completed as of the application date for conditional open competitive tender participation qualifications, a pledge must also be submitted. *The deployment standards for technicians, etc., shall comply with the "Handling of Deployed Technicians, etc., in Shima City Ordered Construction Projects (October 1, 2026)" in addition to the provisions of the Act and this announcement. [Qualifications of Deployed Technicians]: a. Must be a person who can be appropriately assigned under "Telecommunications Construction" based on the Construction Industry Act. b. Deployed technicians must possess a qualification certificate for supervising engineer and a certificate of completion for supervising engineer training under the Construction Industry Act. c. Must possess a radio operator's license of "Class 1陆上特殊無線技士" or higher under the Radio Act. d. Deployed technicians may concurrently serve as site managers. e. Concurrent service as a full-time technician at a business office as defined by the Construction Industry Act is not permitted. [Employment Relationship Confirmation]: Must have a continuous employment relationship of 3 months or more as of the final day of the application period for this tender. However, in cases of merger, business transfer, or company split, or in cases of urgent necessity or other unavoidable circumstances, a continuous employment relationship may be deemed to exist even if it is less than 3 months. [Construction Experience, etc.]: Deployed technicians must have practical experience in constructing digital broadcast system (QPSK) disaster prevention administrative radio equipment as supervising engineers within the past 10 years (contracts concluded on or after April 1, 2016, and completed by March 31, 2024). [Application of Article 26, Paragraph 3, Item 2 (Special Provision for Full-time Assignment No. 2) of the Act]: Not applicable [Other]: - (9) Site Manager: Must meet all of the following requirements. a. Must be able to be stationed at the construction site. b. Must have a continuous employment relationship of 3 months or more as of the final day of the application period for this tender. However, in cases of merger, business transfer, or company split, or in cases of urgent necessity or other unavoidable circumstances, a continuous employment relationship may be deemed to exist even if it is less than 3 months. *Deployment shall comply with the "Handling of Deployed Technicians, etc., in Shima City Ordered Construction Projects (October 1, 2026)." (10) Other: Must not be the contractor for the specification creation work for this construction project, or a company with capital or personnel ties to the contractor. Contractor: EIGHT JAPAN ENGINEERING CONSULTANTS INC. 3. Tender Procedures, etc.: (1) Confirmation of Tender Participation Qualifications: Prospective tenderers must submit the Conditional Open Competitive Tender Participation Qualification Application Form [Form No. 1] (hereinafter referred to as the "Application Form") and the following attached documents in writing, one copy each, to receive confirmation of tender participation qualifications. *The format of the submitted documents shall be the one attached to this announcement. Shima City Website (https://www.city.shima.mie.jp/) Failure to submit the Application Form and attached documents within the period specified in the following item (b), or being deemed ineligible to participate in the tender, will result in disqualification from participation in the tender. a. Attached Documents: ① Copy of Construction Industry Permit, etc.: Documents indicating the construction industry permit as defined in 2(1). *Must show the validity period. ② Copy of Business Performance Review Notification: Copy of the notification with a valid expiration date as of the submission date of the Application Form. ③ Statement of Similar Construction Work Experience [Form No. 1-1] and Attached Documents: Documents proving construction work experience as defined in 2(3). ④ Copy of Registered Inspection Business Operator Registration Certificate under the Radio Act: Documents proving registration as a registered inspection business operator under the Radio Act as defined in 2(3). ⑤ Equipment Manufacturer Delivery Pledge [Form No. 1-4]: Documents indicating that only one company is participating for the same equipment manufacturer as defined in 2(3). ⑥ Copy of ISO 27001 Certification or Privacy Mark Certificate: Documents proving ISO 27001 (Information Security Management) certification or Privacy Mark accreditation as defined in 2(3). 4 ⑦ Notification of Planned Technician, etc. [Form No. 1-2] and Attached Documents: Documents indicating the planned technician, etc., as defined in 2(8) and (9). ⑧ Qualification and Construction Experience Statement of Planned Technician [Form No. 1-3] and Attached Documents: Attach documents confirming the qualifications and construction experience of the planned technician as defined in 2(8). ⑨ Copy of Business Office Technician Certificate, etc.: Attach documents confirming the business office technician, etc. (all full-time technicians at headquarters, branches, business offices, etc.) (most recent certificate, etc.). b. Acceptance (Application Form and Attached Documents): ① Submission Period: From the date of this announcement until November 16, 2026 (Monday), from 8:30 AM to 5:00 PM (excluding noon to 1:00 PM and holidays as defined in Article 1, Paragraph 1 of the Ordinance on Holidays of Shima City (Shima City Ordinance No. 2 of 2004, hereinafter referred to as "City Holidays")). ② Submission Location: 3098-22 Ago-cho Ukata, Shima City, Mie Prefecture, Disaster Prevention and Crisis Management Division, Crisis Management Department, Shima City. Phone: 0599-44-0203 Email: bosaikikikanri@city.shima.lg.jp ③ Submission Method: The Application Form and attached documents may be submitted in person, by mail (must arrive by the deadline), or by electronic transmission (hereinafter referred to as "electronic transmission"). If submitting the Application Form, etc., by electronic transmission, please contact the Disaster Prevention and Crisis Management Division, Crisis Management Department, Shima City (Phone: 0599-44-0203) to confirm the transmission. (2) Content of Attached Documents: a. Statement of Similar Construction Work Experience [Form No. 1-1]: 1. Copy of Collins (or Tecris)カルテ at completion (receipt of completed constructionカルテ, registration confirmation, etc.) or certificate of completion of construction (work), etc., proving completion of construction (work). 2. Copy of contract. 3. Documents indicating that the construction work listed as experience is related to digital broadcast system (QPSK) disaster prevention administrative radio equipment. *In addition, specifications and drawings (copies) may be requested to confirm the details of the construction (work). b. Notification of Planned Technician, etc. [Form No. 1-2]: Attach copies of documents proving the qualifications of the planned technician. For supervising engineers, attach copies of the supervising engineer qualification certificate and the supervising engineer training completion certificate. Also, attach documents proving a continuous employment relationship of 3 months or more as of the final day of the application period for this application (refer to "Handling of Deployed Technicians, etc., in Shima City Ordered Construction Projects"). Multiple planned technicians can be applied for, but one set of documents must be prepared per planned technician. (Even if multiple technicians are applied for, only one technician will be deployed after the award.) c. Qualification and Construction Experience Statement of Planned Technician [Form No. 1-3]: 1. Copy of radio operator's license. 2. Copy of Collins (or Tecris)カルテ at completion (receipt of completed constructionカルテ, registration confirmation, etc.). 3. Documents indicating that the construction work listed as experience is related to digital broadcast system (QPSK) disaster prevention administrative radio equipment. 5 (3) Contractors who are the recipients of the design work for this construction project as defined in 2(10), or contractors who have capital or personnel ties with the recipient, shall be as follows: a. EIGHT JAPAN ENGINEERING CONSULTANTS INC., the contractor for the design work of this construction project. b. Construction companies that fall under the following categories: ① Construction companies that hold more than 50% of the issued shares of the contractor listed in (a), or have invested more than 50% of the total capital. ② Construction companies where the representative director of the construction company also serves as the representative director of the contractor. (4) Results of Tender Participation Qualification Screening: Will be sent by November 27, 2026 (Friday). (5) Notes Regarding Tender Participation Qualification Application Form: a. Costs related to the creation of the Application Form and attached documents shall be borne by the applicant. b. Submitted attached documents will not be used for any purpose other than confirming tender participation qualifications for this construction project. c. Submitted Application Forms and attached documents will not be returned. d. Replacement or re-submission of the Application Form or attached documents after the submission deadline is not permitted. (However, additional documents or re-submission may be requested if content cannot be confirmed during the qualification screening.) e. Inquiries regarding the submission of the Application Form and attached documents should be directed to the location specified in 3(1)b.②. (6) Explanation of Reasons for Disqualification from Tender Participation: Persons deemed ineligible to participate in the tender may request an explanation of the reasons for disqualification as follows: a. Submission Period: From the date of receiving the notification of ineligibility until December 1, 2026 (Tuesday), from 8:30 AM to 5:00 PM (excluding noon to 1:00 PM and City Holidays). b. Submission Location: 3098-22 Ago-cho Ukata, Shima City, Mie Prefecture, Disaster Prevention and Crisis Management Division, Crisis Management Department, Shima City. Phone: 0599-44-0203 Email: bosaikikikanri@city.shima.lg.jp c. Submission Method: Submit a written request stating the intention to seek an explanation. The written request (format is optional) may be submitted in person, by mail, or by electronic transmission. If submitting the written request by electronic transmission, please contact the Disaster Prevention and Crisis Management Division, Crisis Management Department, Shima City (Phone: 0599-44-0203) to confirm the transmission. d. Response Method: A written response will be provided to those who request an explanation. (7) Inspection of Design Documents and Specifications, etc.: a. Inspection of Design Drawings and Specifications, etc. (hereinafter referred to as "Design Documents, etc.") ① Inspection Period: From the date of this announcement. ② Inspection Location: Within the announcement on the Shima City website. (8) Questions and Answers to Questions: If you have any questions regarding these Design Documents, etc., please submit a Question Form [Form No. 2] as follows. a. Question Submission: 6 ① Submission Period: From the date of this announcement until November 12, 2026 (Thursday), from 8:30 AM to 5:00 PM (excluding noon to 1:00 PM and City Holidays). ② Submission Location: Same as (6)b. ③ Submission Method: Written documents shall be submitted by electronic transmission or in person. Inquiries by phone or orally will not be accepted.