Relocation Services Contract for Kagoshima City Mae no Hama Elementary School and Nuki Elementary School Closure and Integration with Kiire Elementary School - Restricted Public Tender (Announcement)

Announcement No. 1204, October 26, Reiwa 8. Signed: Takao Shimo-tsuru, Mayor of Kagoshima City. Regarding the restricted public tender for the relocation services contract associated with the closure of Kagoshima City Mae no Hama Elementary School and Nuki Elementary School and their integration with Kiire Elementary School. We hereby announce that a restricted public tender will be held as follows. The necessary qualifications for participating in this tender have been established in accordance with the provisions of Article 167-5, Paragraph 1, and Article 167-5-2 of the Local Autonomy Act (Cabinet Order No. 16 of 1947), and we hereby announce this in accordance with Article 167-5, Paragraph 2, and Article 167-6, Paragraph 1 of the same order, and Article 3 of the Kagoshima City Contract Regulations (City Regulations No. 25 of 1985). Those who wish to obtain the qualifications to participate in this restricted public tender must submit the application for qualification examination and related documents according to the guidelines below. Details: 1. Matters for Tender (1) Subject: Relocation services contract for Kagoshima City Mae no Hama Elementary School and Nuki Elementary School closure and integration with Kiire Elementary School (2) Contract Period: From the date of contract conclusion to March 31, Reiwa 9. 2. Qualifications Required for Tender Participants: All of the following requirements must be met. (1) Not falling under the provisions of Article 167-4 of the Local Autonomy Act. (2) Not having filed for commencement of rehabilitation proceedings under the Corporate Rehabilitation Act (Act No. 154 of 2002) or for commencement of reorganization proceedings under the Civil Reorganization Act (Act No. 225 of 1999) on or after the date of this announcement (hereinafter referred to as "Announcement Date"). (3) Not having been subject to exclusion measures from tenders conducted by Kagoshima City based on the "Outline of Measures to Exclude Violently Disruptive Groups from Contracts with Kagoshima City" (established March 27, Reiwa 26). (4) Not falling under a violent group as defined in Article 2, Item 2 of the Act on Prevention of Unjustifiable Acts by Violent Group Members, etc. (Act No. 77 of 1991), or an organization under the control of a violent group member as defined in Article 2, Item 6. (5) Not having been subject to designation suspension based on the "Outline of Designation Suspension for Qualified Contractors of Kagoshima City Business Consignment, etc." (established April 16, Reiwa 11) on or after the Announcement Date (if designated for suspension on the tender date, the qualification to tender will be lost). (6) No capital or personnel relationship between tender participants. (7) Municipal taxes that have reached their due date as of the Announcement Date must be fully paid. (8) A corporation with its principal office or place of business within Kagoshima City, which has obtained permission from the Minister of Land, Infrastructure, Transport and Tourism to operate a general freight automobile transport business under the Freight Automobile Transportation Business Act (Act No. 83 of 1989). (For a business cooperative under Article 3, Item 1 of the Small and Medium-sized Enterprise Cooperatives Act (Act No. 181 of 1949) (hereinafter referred to as "cooperative"), all members must have obtained such permission.) (9) Must have experience in performing work of the same type and scale as this work as the prime contractor since Reiwa 3. 3. Application Method for Tender Participation, etc. (1) Documents to be Submitted: Applicants wishing to participate in this tender must submit the following documents (hereinafter referred to as "Application Documents, etc."). A. Application for Qualification Examination for Restricted Public Tender Participation (Form 1) B. Copy of permission certificate related to 2(8) C. Record of Performance (Form 2) D. Copy of Commercial Registration Certificate (copy acceptable) E. Notification of Seal to be Used (Form 3; not required if the registered seal and the seal to be used are the same) F. Certificate of Seal Impression (original only) G. Declaration concerning corporations with capital or personnel relationships (Form 4) H. Certificate of no outstanding municipal tax. If deferment is granted, proof of deferment. (2) Reception Period for Application Documents, etc.: From the Announcement Date to November 10, Reiwa 8 (Tuesday) (excluding Saturdays, Sundays, and holidays). (3) Reception Hours for Application Documents, etc.: 8:30 AM to 5:15 PM (excluding 12:00 PM to 1:00 PM). (4) Reception Location for Application Documents, etc.: School Facility Planning Division, Management Department, Education Committee, Kagoshima City Hall, 6-1 Yamashita-cho, Kagoshima City (Education Comprehensive Center, 2nd Floor). (5) Number of Copies of Application Documents, etc. to be Submitted: 1 copy each. (6) Other: A. Expenses related to the preparation of Application Documents, etc. shall be borne by the applicant. B. Submitted Application Documents, etc. will not be returned. C. Application documents must be prepared as of the submission date. D. Application forms can be obtained from the city's website (https://www.city.kagoshima.lg.jp). 4. Examination and Notification of Tender Qualification: (1) Tender qualifications will be examined based on the submitted Application Documents, etc., and the results will be notified by confirmation notice by November 12, Reiwa 8 (Thursday). (2) Those recognized as not meeting the tender qualifications may request an explanation of the reasons for not meeting the qualifications from the Mayor within 4 days (excluding Saturdays and Sundays) from the date of receiving the notification. Such requests must be made in writing and submitted directly to the reception location during the reception hours specified in 3. (3) When an explanation is requested under (2), a written response will be provided by November 18, Reiwa 8 (Wednesday). 5. Inspection of Specifications and Q&A: (1) The specifications for this work will be available for viewing on the city's website from the Announcement Date to November 24, Reiwa 8 (Tuesday). (2) For questions regarding the specifications, submit a question form with the questions listed, either in person, by fax, or by email. However, if submitting by fax or email, please contact us by phone to confirm transmission. A. Reception Period: From the Announcement Date to November 4, Reiwa 8 (Wednesday) until 5:15 PM (for in-person submission, from 8:30 AM to 5:15 PM, excluding Saturdays, Sundays, and holidays, and excluding 12:00 PM to 1:00 PM). B. Submission Location and Contact Information: School Facility Planning and Promotion Division, Management Department, Education Committee, Kagoshima City Hall, 6-1 Yamashita-cho, Kagoshima City, Postal Code 892-0816. Phone: 099-227-1930 (direct). Fax: 099-222-8796 (within General Affairs Division). Email: gakkouseibi@city.kagoshima.lg.jp. C. Other: The format for the question form will be specified separately and must be submitted using that format. The format can be obtained from the city's website. (3) Answers to (2) will be available for viewing on the city's website from 3 days (excluding Saturdays, Sundays, and holidays) after the questions are received until November 24, Reiwa 8 (Tuesday). 6. Tender Briefing Session: Not held. 7. Tender Date and Location: (1) Date and Time: November 24, Reiwa 8 (Tuesday) at 2:30 PM. (2) Location: Education Committee Room, 2nd Floor, Education Comprehensive Center, 6-1 Yamashita-cho, Kagoshima City. 8. Tender Method: (1) Tenders by mail or fax are not permitted. (2) For the purpose of determining the successful bidder, the successful bid price will be the amount written on the bid form plus an amount equivalent to 10% of that amount (if there is a fraction of less than 1 yen, that fraction will be rounded down). Therefore, bidders must write the amount equivalent to 100/100 of their estimated contract desired amount on the bid form, regardless of whether they are subject to consumption tax or local consumption tax. (3) The number of tender executions will be up to 3 times. 9. Tender Security and Contract Security: (1) Tender security is waived in accordance with Article 5, Item 3 of the Kagoshima City Contract Regulations. (2) Contract security is waived in accordance with Article 26, Item 9 of the Kagoshima City Contract Regulations. 10. Minimum Reserve Price: Set. 11. Bid Opening Date and Time: Will be held at the date and time specified in 7. 12. Invalid Tenders, etc.: (1) Tenders falling under any of the following categories are invalid: A. Tenders submitted by those who do not meet the qualifications to participate in the tender or those who have made false statements in their applications. B. Tenders submitted by agents without a letter of attorney. C. Tenders without a signature or with illegible entries. D. Tenders submitted with two or more bid forms (including bid forms submitted on behalf of other tender participants). E. Tenders with altered bid amounts. F. Tenders filled out with writing instruments that can be easily erased. G. Tenders in a second or subsequent round that are equal to or higher than the lowest bid amount in the previous round. H. Tenders that are clearly deemed to be collusive. I. Tenders that violate other tender conditions. (2) When submitting a tender by an agent, a letter of attorney must be submitted before the tender. (3) Those who did not participate in the initial or subsequent tenders, those who fall under invalid tender items, and those who have been disqualified cannot participate in subsequent tenders for this contract. (4) If there are two or more bidders with the same highest bid amount, the successful bidder will be determined by lottery. Bidders with the same highest bid amount cannot decline the lottery. (5) Submitted bid forms cannot be rewritten, exchanged, or withdrawn. 13. Postponement of Tender or Bid Opening: In the event of unavoidable circumstances preventing the tender or bid opening, the tender or bid opening may be postponed. In such cases, applicants will be notified separately. 14. Method of Determining the Successful Bidder: The successful bidder will be the one who submitted the lowest bid within the range of the estimated price and at or above the minimum reserve price. 15. Deadline for Contract Conclusion, etc.: The successful bidder must submit the necessary documents for the contract within 5 days (excluding Saturdays and Sundays) from the date of receiving the notification of the successful bid decision. 16. Inquiries: School Facility Planning and Promotion Division, Management Department, Education Committee, Kagoshima City Hall, 6-1 Yamashita-cho, Kagoshima City, Postal Code 892-0816. Phone: 099-227-1930 (direct). Fax: 099-222-8796 (within General Affairs Division). Website: https://www.city.kagoshima.lg.jp. Email: gakkouseibi@city.kagoshima.lg.jp. Specifications for Relocation Services Contract for Kagoshima City Kiire Elementary School: 1. Consignment Work Name: Relocation Services Contract for Kagoshima City Mae no Hama Elementary School and Nuki Elementary School Closure and Integration with Kiire Elementary School. 2. Relocation Locations: (See attached sheet 1 "School Facility Overview/Layout Diagram" for details) (Origin) ① Mae no Hama Elementary School: 7036 Mae no Hama-cho, Kiire, Kagoshima City. ② Nuki Elementary School: 1365 Nuki-cho, Kiire, Kagoshima City. (Destination) ① Kiire Elementary School: 6993 Kiire-cho, Kagoshima City. 3. Total Volume of Items to be Moved: Refer to attached sheet 2 "List of Major Items to be Moved." 4. Moving Work Dates: Work will be carried out during the following period: March 26 to March 31, Reiwa 9. * Detailed schedules and transportation will be determined in consultation with the School Facility Planning and Promotion Division and the schools. 5. Work Content: Transport desks, chairs, storage cabinets, lockers, and pre-packed boxes of documents, etc., from Mae no Hama Elementary School and Nuki Elementary School to the designated classrooms, etc., at Kiire Elementary School. (1) Pre-preparation and delivery of packing boxes, destination labels, cushioning materials, string, packing tape, masking tape, etc., as needed for moving work. (2) Transportation and placement of equipment and furniture. (3) Transportation of packed boxes (including pre-packed documents). (4) Protection and removal of protection materials associated with the move (protection of the origin school buildings is not required). (5) Removal of used packing boxes, etc., after completion of transportation work. * For detailed content, please visit the site as necessary. 6. Completion Documents (Work Completion Report): (1) Completion Notification: 1 copy. (2) Photo Album: 1 copy. Submit as an A4 album with explanations, showing the condition before work commencement and after completion. 7. Contract Period: From the date of contract to March 31, Reiwa 9. 8. Precautions for Consignment Work: (1) The contractor shall make sufficient prior consultations with the city's representative regarding the moving work and strive for smooth and safe execution of the work. (2) A work schedule must be submitted promptly after the contract is concluded, in consultation with the School Facility Planning and Promotion Division and the school, for each work process such as moving preparation and protection. (3) The contractor shall complete the moving work to each classroom within the period designated by the School Facility Planning and Promotion Division representative. (4) When transporting heavy items, make sufficient preparations and considerations in advance, select methods appropriate for the weight and shape, and strive to prevent accidents. (5) The contractor shall prepare the necessary moving supplies such as packing boxes, cushioning materials, and packing tape, and deliver them in advance on the date specified by the School Facility Planning and Promotion Division representative. (6) If any equipment or furniture is damaged during transportation, the contractor shall compensate for it free of charge. (7) Matters not described in these specifications shall be determined through consultation.