[Bid Announcement] Disposal Work for Low-Concentration Polychlorinated Biphenyl Waste at Former Shinko Seisakusho Site

BID ANNOUNCEMENT We hereby announce that the following is subject to general competitive bidding. October 28, Reiwa 8 Governor of Iwate Prefecture, Takuya Tasso 1. Matters for Bidding (1) Service Name: Disposal Work for Low-Concentration Polychlorinated Biphenyl Waste at Former Shinko Seisakusho Site (2) Specifications, etc.: Refer to the bid explanation document and specifications. (3) Performance Period: From the contract conclusion date to February 26, Reiwa 9 2. Date and Time and Place of Bidding and Bid Opening November 6, Reiwa 8 (Friday) 10:00 AM Conference Room 6, Morioka Regional合同庁舎 (11-1 Uchimarui, Morioka City, Iwate Prefecture) 3. Bid Participation Qualifications (1) Must not be a person falling under the provisions of Article 167-4 of the Local Autonomy Act (Cabinet Order No. 16 of 1947). (2) Must not be a person who has filed for commencement of rehabilitation proceedings or for whom rehabilitation proceedings have been filed under the Civil Rehabilitation Act (Act No. 225 of 1999) (excluding those for whom a decision to commence rehabilitation proceedings has been made under Article 33, Paragraph 1 of the same Act), or a person who has filed for commencement of rehabilitation proceedings or for whom rehabilitation proceedings have not been filed under the Company Rehabilitation Act (Act No. 154 of 2002) (excluding those for whom a decision to commence rehabilitation proceedings has been made under Article 41, Paragraph 1 of the same Act). (3) Must not be a person who has not filed for commencement of bankruptcy proceedings under Article 18 or 19 of the Bankruptcy Act (Act No. 75 of 2004). Must not be a person who has not filed for conciliation proceedings under Article 12 of the former Conciliation Act (Act No. 72 of 1922). (4) Must not be delinquent in corporate tax, business tax, consumption tax, and local consumption tax for the past year. (5) The representative, officer (including executive officer), or person representing a branch or business office, or any other person involved in management, must not be a member of a violent group as defined in Article 2, Item 6 of the Act on Prevention of Unjust Acts by Violent Group Members, etc. (Act No. 77 of 1991), or a person closely related to a violent group (meaning a violent group as defined in Article 2, Item 2 of the same Act; hereinafter the same) or a member of a violent group. (6) Must not be a violent group, its members (including members of constituent organizations of a violent group), or a group under its control, or a person who has not passed 5 years since ceasing to be a member of a violent group. (7) Must not have been subject to bid suspension or designation suspension measures based on the "Bid Suspension Measures Standards for General Agency Contracts" (Notification No. 116 of October 5, 2011) from Iwate Prefecture, or the "Designation Suspension Measures Standards for Prefectural Construction Projects" (Notification No. 281 of February 9, 1995), the "Designation Suspension Measures Standards for Construction-Related Work" (Notification No. 141 of June 6, 2006), or the "Designation Suspension Measures Standards for Procurement of Goods, etc." (Notification No. 24 of March 30, 2000) during the period from the submission date of the general competitive bidding application form to the selection of the委託候補者 (contract candidate). (8) Must be a person who has a facility certified for detoxification treatment by the national government pursuant to Article 15-4-4, Paragraph 1 of the Waste Management and Public Cleansing Act (Act No. 137 of 1970; hereinafter referred to as "the Act"), or a person who has obtained a permit for special management industrial waste disposal business pursuant to Article 14-4, Paragraph 6 of the Act and is capable of disposing of low-concentration PCB waste (waste electrical equipment, etc.) and contaminated matter, etc. (9) Must have a disposal facility within their own area (the area of this prefecture and Aomori and Akita prefectures) in accordance with Article 7 of the "Regulation on the Formation of a Circular Regional Society" (Iwate Prefecture Regulation No. 73 of 2002) and Article 3 of the "Enforcement Regulations of the Regulation on the Formation of a Circular Regional Society" (Iwate Prefecture Regulation No. 22 of 2003). (10) Must have received the bid explanation document and submitted the general competitive bidding application form contained therein. 4. Bidding Procedures, etc. (1) Bidders who wish to participate in the bidding must submit one copy of the general competitive bidding application form to the contact point indicated in 9 by 5:00 PM on Wednesday, November 4, Reiwa 8. (2) The application form and related documents will be reviewed at the contact point indicated in 9, and only those recognized as having the qualification to participate in the bidding will be allowed to participate. The results of the review will be notified to the applicants by Thursday, November 5, Reiwa 8, via the General Competitive Bidding Participation Qualification Review Result Notification. (3) Submitted applications and documents will not be returned. 5. Bid Security Bidders must pay an amount of at least 3% of the amount equivalent to 110/100 of the bid amount to the Iwate Prefecture Accountant Manager. However, if the bidder enters into a bid security insurance contract with an insurance company with Iwate Prefecture as the insured and submits the insurance policy, the payment of all or part of the bid security may be waived. 6. Location for Distribution of Bid Explanation Documents and Contract Terms, etc. (1) Location for Distribution of Bid Explanation Documents and Contract Terms Resource Circulation Promotion Division, Waste Management Department, Iwate Prefectural Government 〒020-8750 10 Uchimarui, Morioka City, Iwate Prefecture (Phone: 019-629-5366) (2) Period for Distribution of Bid Explanation Documents From Wednesday, October 28, Reiwa 8, to Thursday, November 5, Reiwa 8, excluding holidays as defined by the "Act on Holidays of Iwate Prefecture" (Iwate Prefecture Act No. 1 of 1989) (hereinafter referred to as "Holidays"), from 9:00 AM to 5:00 PM. If you wish to receive the bid explanation document by mail, please enclose a return envelope (with the recipient's address clearly written) that can accommodate A4 size paper and postage stamps equivalent to the weight of 60g or international reply coupons. Furthermore, during the distribution period, bid explanation documents can be downloaded 24 hours a day from the official Iwate Prefecture website (※), including holidays. ※ Iwate Prefecture Official Website Address (Top Page > Prefectural Information > Bidding/Competitions/Public Notices > Other Bidding Information https://www.pref.iwate.jp/kensei/nyuusatsu/sonota/index.html 7. Bidding Method (1) Bid forms must be submitted in person to the location and time specified in 2. (2) Submission of bid forms by mail or fax is not permitted. (3) For details regarding bidding, refer to the bid explanation document. 8. Other (1) Invalid Bids Bids submitted by persons who do not meet the participation qualifications and bids that violate the bidding conditions are invalid. (2) A contract document must be prepared. (3) For other details, refer to the bid explanation document. Regarding the handling of personal information, the contents of the contract must be observed. (4) This service is necessary for administrative enforcement based on the Act. However, if administrative enforcement becomes unnecessary due to voluntary fulfillment by the obligor or other reasons, the bidding procedure may be canceled, the contract may not be concluded, or the contract may be terminated at the discretion of the contracting authority. 9. Inquiries Resource Circulation Promotion Division, Waste Management Department, Iwate Prefectural Government 〒020-8750 10 Uchimarui, Morioka City, Iwate Prefecture (Phone: 019-629-5366) BID EXPLANATION DOCUMENT This bid explanation document is intended to clarify the general matters that bidders wishing to participate in general competitive bidding for commissioned services ordered by Iwate Prefecture (hereinafter referred to as "bidders") must understand and comply with. 1. Details of Commissioned Services (1) Service Name: Disposal Work for Low-Concentration Polychlorinated Biphenyl Waste at Former Shinko Seisakusho Site (2) Specifications, etc.: Refer to the attached specifications. (3) Performance Period: From the contract conclusion date to February 26, Reiwa 9 2. Date and Time and Place of Bidding As indicated in the bid announcement. 3. Bid Participation Qualifications and Procedures (1) Bidders must submit one copy of the general competitive bidding application form (hereinafter referred to as "application form") (attached form). The applicant must affix their representative seal (or personal seal if the applicant is an individual). (2) Attach the following documents to the application form. Copy of the certification proving that the applicant has received certification under Article 15-4-4, Paragraph 1 of the Waste Management and Public Cleansing Act (Act No. 137 of 1970; hereinafter referred to as "the Act"), or a copy of the permit for special management industrial waste disposal business issued by the prefectural governor pursuant to Article 14-4, Paragraph 6 of the Act (business scope includes low-concentration PCB waste (waste electrical equipment, etc.) and contaminated matter). 4. Bid Participation Restrictions Multiple parties with any of the following relationships may not submit duplicate general competitive bidding application forms. If applications are received from multiple parties with these relationships, all of them will be denied bid participation. (1) Capital Relationship In any of the following cases. However, this excludes cases where a subsidiary (meaning a subsidiary under Article 2, Item 3 of the Companies Act (Act No. 86 of 2005); hereinafter the same) or one of the subsidiaries is a company undergoing rehabilitation proceedings as defined in Article 2, Item 7 of the Company Rehabilitation Act (Act No. 154 of 2002) or a company undergoing rehabilitation proceedings as defined in Article 2, Item 4 of the Civil Rehabilitation Act (Act No. 225 of 1999) (hereinafter referred to as "rehabilitating company, etc."). a. Relationship between a parent company (meaning a parent company under Article 2, Item 4 of the Companies Act; hereinafter the same) and a subsidiary. b. Relationship between subsidiaries sharing the same parent company. (2) Personnel Relationship In any of the following cases. However, case (a) excludes cases where one of the companies is a rehabilitating company, etc. a. When an officer of one company concurrently serves as an officer of the other company. b. When an officer of one company concurrently serves as a trustee appointed under Article 67, Paragraph 1 of the Company Rehabilitation Act or Article 64, Paragraph 2 of the Civil Rehabilitation Act for the other company. (3) Relationship between a cooperative association as defined in Article 3 of the Small and Medium-sized Enterprise Cooperative Association Act (Act No. 181 of 1949) and its members or associates. (4) Cases where fair bidding is deemed to be hindered. (5) Other cases deemed to have a relationship comparable to the above (1) to (4). 5. Bidding (1) Bids shall be submitted by submitting bid forms at the designated date and time and place. (2) If a bid form is submitted by a proxy, the agency relationship will be confirmed through a power of attorney submitted by the proxy. (3) During the bid execution, the following matters will be communicated to the bidders. a. Confirmation of bid form contents. b. Cases where the bid is invalid. c. The bid may be withdrawn if a large number of bidders withdraw, and the purpose of competitive bidding is deemed to be lost. 6. Bid Withdrawal If a bid form is not submitted by the designated date and time and place, the bidder will be considered to have withdrawn. 7. Bid Form (1) The bid form must be filled out in the format specified by the prefecture and signed. a. Date of bid. b. Address, name, and seal of the bidder (for corporations, their location, name or trade name, representative's name, and seal. If a proxy is bidding, the proxy's name and seal shall also be included). c. Addressee (Governor of Iwate Prefecture). d. Bid amount. e. Name of commissioned service. (2) When filling in the bid amount, the successful bid price will be the amount equivalent to 110/100 of the estimated contract amount (regardless of whether the bidder is a taxable or tax-exempt business operator for consumption tax and local consumption tax), as the successful bid price will be the amount stated in the bid plus 10/100 of that amount (if there is a fraction of less than 1 yen, that fraction will be rounded down). (3) If correcting the contents of the bid form, the corrected part must be crossed out with a line and sealed with the seal of the bidder or their proxy. However, the bid amount cannot be corrected. (4) Once submitted, the bid form cannot be rewritten, exchanged, or withdrawn for any reason. 8. Power of Attorney If a proxy participates in the bidding, a power of attorney stating the following matters must be submitted before the bid execution. If authority is delegated to a branch or business office through an annual power of attorney, etc., that power of attorney must also be submitted. (1) Address, name, and seal of the principal. (2) Scope of delegation. (3) Address, name, and seal of the agent. 9. Bid Security (1) Bidders must pay an amount of at least 3% of the amount equivalent to 110/100 of the bid amount to the Iwate Prefecture Accountant Manager. However, if the bidder enters into a bid security insurance contract with an insurance company with Iwate Prefecture as the insured and submits the insurance policy, the payment of all or part of the bid security may be waived. In this case, the period of the bid security contract must include November 20, Reiwa 8 (Friday). (2) Bidders must submit the bid security before the bid date (before bid execution). (3) The bid security will be refunded to the bidder or their proxy upon submission of a claim after the bid opening (including re-bidding). However, for the successful bidder, it will be refunded after the contract is concluded. (4) The bid security will revert to Iwate Prefecture if the successful bidder fails to conclude the contract. 10. Invalid Bids The following bids are invalid. (1) Bids submitted by persons who do not have the qualifications to participate in competitive bidding. (2) Bids submitted without paying the bid security (excluding those for which payment is waived) or with insufficient amount. (3) Bids without the bidder's signature and seal. (4) Bids where necessary information cannot be confirmed due to typos, etc. (5) Bids with significant errors in the indication of the bid item name. (6) Two or more bids submitted by the same bidder or proxy. (7) Bid forms submitted by a proxy for which no power of attorney has been submitted. (8) Bids that violate other bidding conditions. 11. Bid Opening and Determination of Successful Bidder (1) The bid opening will be conducted at the place of bidding immediately after the bidding is completed. (2) The successful bidder will be the bidder who meets all the requirements indicated in the bid announcement and bid explanation document, and who has submitted the lowest valid bid within the limit of the estimated price prepared in accordance with Article 100 of the Financial Regulations (Iwate Prefecture Regulation No. 21 of 1992). (3) If there are two or more bidders who have submitted bids of the same lowest price, a lottery will be held immediately to determine the successful bidder. (4) If any of the bidders who submitted the same lowest price bid in (3) are absent or do not participate in the lottery, a staff member unrelated to the bid execution process will draw lots on their behalf to determine the successful bidder. 12. Matters Concerning Re-bidding If no successful bidder is found in the initial bidding, re-bidding will be conducted immediately. However, re-bidding is limited to 5 times. 13. Ensuring Fair Bidding (1) Bidders must not engage in acts that violate the Act on Prohibition of Private Monopolization and Maintenance of Fair Trade (Act No. 54 of 1947), etc. (2) When bidding, bidders must independently determine their bid price without any consultation with other bidders regarding bid prices or intentions to bid for the purpose of restricting competition.