Operational services for defense cooperation seminar

Operational services for defense cooperation seminar Procurement Item Number: 0000000000000621768 Procurement Type: Public Competitive Bidding Announcement (WTO Non-Target) Classification: Goods and Services Procurement Procurement Item Name: Operational services for defense cooperation seminar Publication Start Date: September 8, Reiwa 8 Publication End Date: October 19, Reiwa 8 Procuring Organization: Ministry of Defense Procuring Organization Location: Tokyo Metropolis Announcement Content: Announcement No. 29 September 8, Reiwa 8 Authorized Officer for Expenditure, Director of General Affairs Division, Planning Department, National Institute for Defense Studies, Ministry of Defense, Takeshi Moriyama (Official Seal Omitted) ANNOUNCEMENT Notice is hereby given that a bid will be conducted as follows. Details: 1. Bidding Method: Public Competitive Bidding (Government Electronic Procurement System (GEPS) Target Item) 2. Bidding Date and Time: October 19, Reiwa 8 (Monday) 14:00 3. Bidding Location: National Institute for Defense Studies, Ministry of Defense, Bidding Room (F1 Building, 6th Floor), 5-1 Ichigaya-Honmuracho, Shinjuku-ku, Tokyo. However, if there are no participants for paper bidding, the location will be the Accounting Office. 4. Matters for Bidding: (1) Item Name: Operational services for defense cooperation seminar (2) Specifications/Quantity, etc.: As per specifications, 1 item (3) Delivery Location: National Institute for Defense Studies, Ministry of Defense (4) Delivery Date: January 29, Reiwa 9 (Friday) 5. Participation Qualifications: (1) Not falling under the provisions of Article 70 of the Budget, Settlement, and Accounting Order. Minors, persons under guardianship or assistance, who have obtained the necessary consent for contract conclusion, fall under "special reasons" in the same article. (2) Not falling under the provisions of Article 71 of the Budget, Settlement, and Accounting Order. (3) Must be graded D or higher in "Services, etc." in the Reiwa 7/8/9 Ministry of Defense Competitive Bidding Qualifications (Unified Qualifications for All Ministries and Agencies) and have participation qualifications in the Kanto-Koshinetsu region. (4) Not currently subject to suspension of designation based on the "Procedures for Suspension of Designation for Procurement of Equipment, etc., and Services" by the Director-General of Health and Welfare, Director of Defense Policy Bureau, Director-General of Acquisition, Technology and Logistics Agency (hereinafter referred to as "Designation Suspension Authority") or the Director of the National Institute for Defense Studies. (5) Not a person related in capital or personnel to a person currently subject to designation suspension under the preceding item, and who intends to contract with the Ministry of Defense for the sale, manufacture, or contract of services of the same type of goods. (6) If subject to labor insurance, employees' pension insurance, etc., there should be no arrears in insurance premiums, etc. 6. Bidding Method: When determining the successful bid, the winning bid price shall be the amount written on the bid form plus 10% of that amount (if there is a fraction of less than 1 yen, that fraction shall be rounded down). Therefore, bidders shall state in their bid form the amount equivalent to 100/100 of their estimated contract amount, regardless of whether they are subject to consumption tax and local consumption tax. 7. Bid Bond and Contract Deposit: Exempt. 8. Invalid Bids: Bids submitted by those who do not meet the participation qualifications in 5, or bids that violate the conditions of bidding, will be deemed invalid. 9. Requirement for Contract Creation: Required (Can also be handled via the Government Electronic Procurement System (GEPS)). 10. Applicable Contract Clauses: Service Contract Clauses, Special Clauses on Exclusion of Violent Groups, Special Clauses on Anti-Collusion and Other Illegal Acts, Special Clauses on Payment Settlement. 11. If the successful bidder fails to conclude the contract, a penalty of not less than 5/100 of the winning bid amount will be collected. 12. Other: (1) Bidders wishing to participate should contact the person in charge below to submit a copy of their qualification examination result notification and receive the bid explanation and specifications. Those who wish to receive the bid explanation and specifications by email should send an email as follows. Email Address: bouken-shiyousyokoufu@nids.dss.mod.go.jp Email Subject: Announcement No. XX "Item Name (XXX)" Request for Bid Explanation Delivery Attachment: Copy of Qualification Examination Result Notification (Unified Qualifications for All Ministries and Agencies) (2) Bidders wishing to participate must submit documents proving that they meet the [Compatibility Conditions] listed below by 12:00 PM on Thursday, October 1, Reiwa 8, and obtain approval. (3) This item will be processed using the unified "Electronic Procurement System" (https://www.geps.go.jp/) for bidding and bid opening/closing procedures. For bids via the electronic procurement system, submit your bid by 5:00 PM on Friday, October 16, Reiwa 8. However, paper bids and other documents are also acceptable. For bids by mail, they must arrive by 5:00 PM on Friday, October 16, Reiwa 8. (4) If the successful bidder is a small or medium-sized enterprise as defined in Article 2, Paragraph 1 of the Small and Medium-sized Enterprise Credit Insurance Act, in addition to the contract clauses listed in 10, "Special Clauses for Partial Release of Restriction on Assignment of Claims" will be additionally applied. (5) For details on the matters described in this document, please contact the person in charge below. Yamashita, Accounting Section 2, Accounting Office, General Affairs Division, Planning Department, National Institute for Defense Studies, Ministry of Defense TEL. 03-3268-3111 ext. 29124 FAX. 03-3260-3039 [Compatibility Conditions] Conditions: a. Must be designated as a Type 1 Travel Agent (Designated Travel Agent). b. Must have experience in performing operational services for face-to-face meetings (100 or more participants) in contracts with the government, independent administrative agencies, or equivalent organizations within the last year. c. Must have a management system capable of responding promptly, continuously, and stably to requests from the government, etc., for the performance of these services. d. Must clearly identify a responsible manager and operational staff with sufficient ability to perform the work and have a system for appropriate communication and coordination with the government. e. Regarding communication and coordination, face-to-face coordination must be possible when deemed necessary by the government. Documents to Submit: Submit documents that objectively prove fulfillment of the conditions. The content must include the following items a through f. a. Specific details of the management system for contract performance. b. Specific details of the abilities and experience of the responsible manager and operational staff (paying attention to the requirements specified in each item of these specifications). c. Specific details of the interpreter arrangement method (paying attention to the requirements specified in these specifications). d. Specific details of the operational system. e. Draft schedule management table (The schedule management table should start approximately 1.5 months before the seminar date and include coordination meetings for schedule management, progress review meetings during work, and meetings immediately before the seminar date). f. Experience as described in condition b (name of meeting, date of execution, client, number of participants, etc.). Format is optional. Company name, etc., must be displayed on the submitted documents. Number of copies: 1 copy Other: (1) The content must be truthful. (2) The government may request supplementary materials and explanations after the submission of documents. Procurement Document 1 Procurement Document 2 Procurement Document 3 Procurement Document 4 Procurement Document 5