[Electronic Bidding][Electronic Contract] Purchase of Network Switch

[Electronic Bidding][Electronic Contract] Purchase of Network Switch General Competitive Bidding Announcement We will conduct a general competitive bidding as follows. 1. Competitive Bidder Qualifications (1) Not falling under the provisions of Articles 70 and 71 of the Public Finance Law. (3) Other competitive bidder qualifications, etc. (As per attached sheet) 2. Bid Submission Deadline 3. Bid Mailing 4. Other Details are in the "Bidding Documents". Contract Management Number: 0812C00487 General Competitive Bidding Announcement Reiwa 8 October 20 Director of Finance and Contracts Naoya Matsumoto National Research and Development Agency Japan Atomic Energy Agency Title: Purchase of Network Switch Quantity: 1 set Bidding Method: (1) Total price. (2) This project will be conducted through the electronic bidding system for submission of documents and bidding. Method of Distribution of Bidding Documents: Organization's website (Bidding Information, etc.) or same as contract manager. Distribution Deadline: Reiwa 8 November 11 Bid Explanation Meeting Date and Time and Location: None Bid Deadline and Location: Reiwa 8 December 8, 3:00 PM, via the electronic bidding system. Bid Opening Date and Time and Location: Reiwa 8 December 8, 3:00 PM, via the electronic bidding system. Contract Period (Delivery Deadline): Reiwa 9 March 19 Delivery (Implementation) Location: Okuma Analysis and Research Center, Building 1 Contract Terms: Sales Contract Terms Contract Manager: Finance and Contracts Department, Business Contracts Section 1 Ryota Nakajima (External: 070-1370-7659 Internal: 803-41037 Email: nakajima.ryota@jaea.go.jp) (2) Must be rated A, B, C, or D in "Goods Sales" for the current fiscal year in either the national competitive bidding qualifications (unified qualifications for all ministries and agencies) or the National Research and Development Agency Japan Atomic Energy Agency competitive bidding qualifications. Those who have not undergone competitive bidding qualification screening must undergo screening and be recognized as qualified before bid opening. Special Contract Terms: None Place for showing contract terms: Organization's website (Basic Matters Concerning Procurement Contracts) or same as contract manager. Bid Bond: Exempt Reiwa 8 December 8, 3:00 PM Not allowed * Electronic Bidding Portal Site http://www.jaea.go.jp/02/e-compe/index.html Qualifications for participation in this bid and required conditions are as follows. * You will need to submit a "Power of Attorney/Seal Registration Form" and "Bank Transfer Request Form", etc., before participating in competitive bidding. Please submit them as follows. https://www.jaea.go.jp/for_company/supply/format/a02.html Required Qualifications and Technical Requirements: (1) Not falling under the provisions of Articles 70 and 71 of the Public Finance Law. (2) Must be rated A, B, C, or D in "Goods Sales" for the current fiscal year in either the national competitive bidding qualifications (unified qualifications for all ministries and agencies*) or the National Research and Development Agency Japan Atomic Energy Agency competitive bidding qualifications. Those who have not undergone competitive bidding qualification screening must undergo screening and be recognized as qualified before bid opening. (3) Not currently subject to a suspension of business transaction by this agency. (4) Not a person or entity requested by the police authorities to be excluded from procurement contracts such as construction work, surveying, manufacturing of goods, and provision of services, etc., from the National Research and Development Agency Japan Atomic Energy Agency, as a person whose management is substantially controlled by a member of an organized crime group or equivalent, and such state continues. (5) Not a business operator subject to suspension of subsidies or suspension of bidding from the Ministry of Economy, Trade and Industry. This applies to all businesses, regardless of the number of layers of delegation or subcontracting. See URL below. http://www.meti.go.jp/information_2/publicoffer/shimeiteishi.html Bid Participation Qualification Requirements, etc. Specifications for Purchase of Network Switch 1. Title: Purchase of Network Switch 2. Purpose: This specification defines the purchase of network switches to be installed in Building 1 of the Okuma Analysis and Research Center, Fukushima Research Institute for Decommissioning Science, National Research and Development Agency Japan Atomic Energy Agency (hereinafter referred to as "the Agency"), as part of the "Operational Expenses Subsidy Project for Radioactive Material Research Hub Facilities, etc." funded by a subsidy from the Ministry of Economy, Trade and Industry. 3. Purchase Item Specifications (Equivalent products not allowed): (1) Floor Switch: Catalyst 9200L 24-port data 4 x 1G Network Essentials (C9200L-24T-4G-E) 2 units The following support shall be included for the floor switch: - Reception weekdays 9 AM-5 PM / Next business day arrival / Advance replacement with return (CON-SNT-C920L24T) - DNA Essentials 24-port 3 Year Term license (C9200L-DNA-E-24-3Y) (2) SFP Module: 1000BASE-LX/LH SFP transceiver module MMF/SMF 1310nm DOM (GLC-LH-SMD) 2 units 4. Delivery Deadline: Reiwa 9 March 19 (Friday) 5. Work Content: Replacement of the current switch with the purchased product. The current switches to be replaced are as follows: ○ Catalyst 3650 24Port IP Base (WS-C3650-24TS-S) 2 units ○ 1000BASE-LX SFP transceiver (GLC-LH-SMD) 2 units (1) Initial configuration of the purchased product (IP address, VLAN, etc., migration of configuration from the current switch) (2) Switch replacement (work schedule to be coordinated separately) Upon completion of replacement, the current switches will be collected and disposed of by the contractor. (3) Operation check 6. Delivery Location and Conditions: (1) Delivery Location: Building 1, Okuma Analysis and Research Center, Fukushima Research Institute for Decommissioning Science, Japan Atomic Energy Agency, 22 Kitahara, Ofusawa, Okuma-machi, Futaba-gun, Fukushima Prefecture. * The site of the Okuma Analysis and Research Center is within the premises of Tokyo Electric Power Company Holdings, Inc. Fukushima Daiichi Nuclear Power Station (hereinafter referred to as "TEPCO 1F") and is a difficult-to-return zone. Furthermore, since Building 1 is within the TEPCO 1F premises, please inquire with the Agency representative separately regarding procedures for entering difficult-to-return zones, etc. 2. Workers at Building 1 must be registered as radiation workers at the Fukushima Daiichi Nuclear Power Station. (2) Delivery Conditions: Delivered after installation and adjustment. 7. Acceptance Conditions: Upon delivery to the delivery location specified in Item 6, acceptance will be granted after passing the quantity inspection, external appearance inspection, and work completion. (1) Quantity Inspection: Must be the quantity and specifications indicated in Item 3. (2) External Appearance Inspection: No harmful scratches, deformation, etc., upon visual and tactile inspection. (3) Installation and Adjustment Work: (Initial Configuration) Must be equivalent to the configuration of the existing switch. (Replacement Work) Must be properly rack-mounted and connected in the same way as before replacement. (Operation Check) Lamp indicators must be normal, and communication must be possible as before replacement. 8. Qualifications Required for the Work: The contractor shall assign or appoint the following legally qualified personnel to carry out this work. Qualifications may be duplicated. (1) Radiation Worker: Must be registered in the radiation dose registration management system operated by the Radiation Workers Registration Center, have completed the necessary training and undergone a special health examination, and be designated as a radiation worker by a business operator with radiation controlled areas. (2) Site Supervisor based on the Work Supervisor Certification System: Site supervisors under the Work Supervisor Certification System will be certified by the Agency after acquiring the prescribed level of understanding through individual training. If there is no certified person under the Work Supervisor Certification System, apply for training at the Agency and obtain certification (new certification or renewal every 3 years, training duration is 3 hours) before commencing work. However, if the person has completed equivalent training at other Agency sites or through contractor training, the certification manager may grant exemption based on the content of the training history, etc. 9. Submitted Documents: Submitted documents are shown in Table 1. No. Document Name Specified Form Submission Deadline Quantity Remarks 1 General Supervisor Notification Agency Form Promptly after contract 1 2 Approval of Delegated or Small/Medium Subcontractors (including implementation system diagram) Same As above 2 weeks before work execution Omitted if subcontractors are not used. 3 Building 1 Work Plan (including the following documents) - Work Procedure Manual Same Same - Work Safety Organization Chart - Worker List (including worker experience and qualifications) - Safety and Health Checklist - Radiation Safety Checklist - Work Procedure Sheet - Risk Assessment Worksheet 4 Copies of Required Qualifications - Site Supervisor Certification Certificate Not specified Same Same 5 Work Schedule - Protection Instruction Sheet Agency Form 2 days before work Same 6 KY/TBM Implementation Sheet Same Each work day 7 Meeting Minutes Same Each meeting 8 Other documents required by the Agency As needed * Forms shall be printed on A4 size paper, single-sided, in principle. * Consult with the Agency as needed for unclear formats or content. * Submission location: Contracts and Inspection Office, Okuma Analysis and Research Center, Agency. 10. Confidentiality: The contractor shall comply with laws and regulations and the Agency's rules, and shall properly and strictly manage information and data obtained during this work, and shall not disclose it to third parties without permission. As this work involves handling confidential information of the Agency, including personal information, the contractor shall take thorough measures against various security incidents such as external leakage of confidential information due to inadequate security measures, computer viruses, and unauthorized access. 11. Promotion of Green Purchasing: In this contract, if environmentally friendly products (office supplies, OA equipment, etc.) applicable to the Green Purchasing Law (Act on Promotion of Procurement of Environmental Goods, etc. by the State and Other Entities) can be adopted, they shall be adopted. 12. Consultation: If any doubts arise regarding matters described in these specifications or matters not described herein, they shall be resolved through consultation with the Japan Atomic Energy Agency, and the decision shall be followed. 13. Other: (1) If damage to the floor, etc., of the room is found during the delivery work, the contractor shall restore it to its original condition or compensate for the damage at the contractor's responsibility, in accordance with the instructions of the Agency. (2) During the delivery work, sufficient protective measures shall be taken, and utmost care shall be exercised to prevent accidents such as falls and damage. In the event of an accident, report it to the Agency immediately. The contractor shall be responsible for compensating for any damages. (3) The contractor shall not obstruct the safety of passageways by unnecessarily stacking delivered items in corridors, etc. (4) The contractor shall not enter areas unrelated to the work without permission. (5) If the Agency requests cooperation in investigations necessary for the proper execution of this subsidy project, the contractor shall comply. (6) If an abnormal situation occurs during the installation of the purchased product within the Agency's facilities, the contractor shall act in accordance with the Agency's instructions. Furthermore, if an abnormal situation occurs due to work related to the contract, the contractor shall analyze the cause and consider countermeasures, proactively make improvements, and obtain confirmation from the Agency on the results of the cause analysis and countermeasure considerations. (7) After acceptance, if any defects such as failures occur during the manufacturer's warranty period, the contractor shall be the first point of contact for failure reports and shall promptly provide support for troubleshooting and arrange for manufacturer repairs based on the manufacturer's standard warranty. (8) If the Agency determines that the packaging boxes, cushioning materials, etc., for the equipment are unnecessary, the contractor shall take them back and dispose of them properly. (9) If the contractor pays special duty allowances, they shall confirm that appropriate wages and special duty allowances are being paid, in principle, every three months using wage ledgers, etc. (10) If the contractor pays special duty allowances, they shall promptly submit documents such as wage ledgers to the Agency after the work is completed, in order to prove that appropriate wages and special duty allowances have been paid. End.