Public Invitation for Bids Regarding Okinawa Prefectural Urasoe High School Air Conditioner Replacement Work (Regular Classrooms)

Public Invitation for Bids Announcement Regarding the "Okinawa Prefectural Urasoe High School Regular Classroom Building (Building B) Classroom Air Conditioner Replacement Work" to be procured by the Principal of Okinawa Prefectural Urasoe High School, we hereby announce as follows, in accordance with the provisions of Article 234, Paragraph 1 of the Local Autonomy Act. October 19, Reiwa 8 Principal of Okinawa Prefectural Urasoe High School 1. Matters for Bidding (1) Work Name: Okinawa Prefectural Urasoe High School Regular Classroom Building (Building B) Classroom Air Conditioner Replacement Work. (2) Contract Details: As per specifications and tender explanation document. (3) Contract Period: From the date of contract conclusion until Wednesday, March 31, Reiwa 9. (4) Work Location: Okinawa Prefectural Urasoe High School (3-26-1 Uchima, Urasoe City, Okinawa Prefecture). 2. Qualifications Required for Bidders: (1) Bid Participation Qualifications (Bidders must meet all of the following requirements): a. Must be registered in the Okinawa Prefecture Construction Work Bid Participant Qualification Registry based on Article 5 of the Regulations on Qualification Examination and Bidder Selection for Construction Work in Okinawa Prefecture (Okinawa Prefecture Public Notice No. 445 of 1977) for the Reiwa 7/8 fiscal years in the "Piping Work" category. b. Not falling under the provisions of Article 167-4 of the Local Autonomy Act, and not having been subject to suspension or exclusion measures by Okinawa Prefecture from the submission date of the bid qualification confirmation application to the bid date. c. Not being in arrears with prefectural tax (corporate business tax), consumption tax, and local consumption tax. d. Not having been subject to exclusion measures based on the Agreement on the Exclusion of Violent Groups from Okinawa Prefecture Procurement of Goods, etc. 3. Location and Period for Showing Contract Terms: (1) Date and Time: Monday, October 19, Reiwa 8 – Friday, October 30, Reiwa 8. (2) Location: Okinawa Prefectural Urasoe High School, Administrative Office, 3-26-1 Uchima, Urasoe City, Okinawa Prefecture. 4. Site Confirmation Period: Monday, October 19, Reiwa 8 to Friday, October 30, Reiwa 8 (excluding Saturdays, Sundays, and holidays). * If you wish to confirm the site, please contact and coordinate with the person in charge in advance. 5. Place and Date/Time of Bid Execution: (1) Date and Time: Wednesday, November 11, Reiwa 8, 10:00 AM. (2) Place: Small Conference Room, 1st Floor, Management Building, Okinawa Prefectural Urasoe High School (3-26-1 Uchima, Urasoe City, Okinawa Prefecture). 6. Bid Security: Bidders must deposit bid security of not less than 5/100 of the estimated contract amount divided by the number of months in the contract period and multiplied by 12, in accordance with Article 100 of the Okinawa Prefecture Financial Regulations. However, bid security may be waived if any of the following conditions are met: (1) If a bid security insurance contract with the prefecture as the insured is concluded with an insurance company and its certificate (original) is submitted. (2) If the bidder for competitive bidding (limited to construction work as defined in Article 2, Item 1 of the Construction Industry Act; hereinafter the same) has made a preliminary contract for contract security with a financial institution recognized as reliable by the governor or a guarantee company as defined in Article 2, Paragraph 4 of the Act on Guarantee Business for Advance Payment of Public Works (Act No. 184 of 1952). (3) If the bidder meets the qualifications stipulated in Article 167-5 and Article 167-11 of the Local Autonomy Act, and it is deemed that there is no risk of them failing to conclude the contract in competitive bidding for construction work (limited to cases where the design cost is less than 400 million yen). * However, if the successful bidder fails to conclude the contract, they must pay 5/100 of the bid amount plus consumption tax and local consumption tax to the prefecture as damages. 7. Name and Address of Department Responsible for Contract Administration: (1) Name: Okinawa Prefectural Urasoe High School. (2) Address: 3-26-1 Uchima, Urasoe City, Okinawa Prefecture. 8. Language and Currency Used in Contract Procedures: (1) Language: Japanese. (2) Currency: Japanese currency. 9. Other Necessary Matters: (1) Bid Submission Method: Submit the bid in person at the Small Conference Room, 1st Floor, Management Building, Okinawa Prefectural Urasoe High School at 10:00 AM on Wednesday, November 11, Reiwa 8. Bids by mail, telegram, or electronic transmission are not permitted. (2) A minimum reserve price will not be set. (3) Other details are as per the "Tender Explanation Document." 10. Name and Address of Organization Responsible for Contract Administration: Okinawa Prefectural Urasoe High School, 3-26-1 Uchima, Urasoe City, Okinawa Prefecture 901-2121. Phone: 098-877-4970. FAX: 098-878-4219. General Competitive Bid Explanation Document Regarding the general competitive bid (hereinafter referred to as "bid") for the "Okinawa Prefectural Urasoe High School Regular Classroom Building (Building B) Classroom Air Conditioner Replacement Work" to be procured by the Principal of Okinawa Prefectural Urasoe High School, this tender explanation document shall apply in addition to the relevant laws and regulations and the Okinawa Prefecture Financial Regulations. The general matters that bidders must be familiar with and comply with are as follows: 1. Matters for Bidding: (1) Work Name: Okinawa Prefectural Urasoe High School Regular Classroom Building (Building B) Classroom Air Conditioner Replacement Work. (3) Contract Period: From the date of contract conclusion until Wednesday, March 31, Reiwa 9. (4) Installation Location: Okinawa Prefectural Urasoe High School Regular Classroom Building (Building B). (5) Specifications: As per attached specifications. 2. Date and Time and Place of Bid Execution: (1) Date and Time: Wednesday, November 11, Reiwa 8, 10:00 AM. (2) Place: Small Conference Room, 1st Floor, Management Building, Okinawa Prefectural Urasoe High School (3-26-1 Uchima, Urasoe City, Okinawa Prefecture). (3) Other: Obtain and carefully read the submitted forms and materials from the Okinawa Prefecture website. 3. Bid Participation Qualification Requirements: Bidders must meet all of the following requirements: (1) Must be registered in the Okinawa Prefecture Construction Work Bid Participant Qualification Registry based on Article 5 of the Regulations on Qualification Examination and Bidder Selection for Construction Work in Okinawa Prefecture (Okinawa Prefecture Public Notice No. 445 of 1977) for the Reiwa 8 fiscal year in the "Piping Work" category. (2) Must have an established inspection and maintenance system and a supply system for the items to be installed, and be able to promptly restore functionality in case of failure. (3) Not falling under the provisions of Article 167-4 of the Local Autonomy Act, and not having been subject to suspension or exclusion measures by Okinawa Prefecture from the submission date of the bid qualification confirmation application to the bid date. (4) Not being in arrears with prefectural tax (corporate business tax, etc.), consumption tax, and local consumption tax. (5) Not having been subject to exclusion measures based on the Okinawa Prefecture Agreement on the Exclusion of Violent Groups from Procurement of Goods, etc. 4. Confirmation of Bid Participation Qualifications: Interested parties wishing to participate in this bid must submit the following documents by the deadline. Amendments to submitted documents due to deficiencies, etc., will only be permitted during the acceptance period. All costs related to the bid participation qualification application shall be borne by the applicant, and submitted documents will not be returned. Furthermore, the contracting officer may request the submission of documents other than those related to the bid participation qualification, or may conduct interviews, as necessary, to confirm bid participation qualifications. (1) Submitted Documents: a. Bid Participation Application Submission Confirmation Slip. b. Documents confirming registration in the Competitive Bid Participant Registry. c. Documents related to bid security. d. Bidder's detailed price breakdown. e. Other documents required by the contracting officer. (2) Submission Deadline for Submitted Documents: Friday, October 30, Reiwa 8, 5:00 PM. (3) Submission Location for Submitted Documents: Okinawa Prefectural Urasoe High School, Administrative Office, 3-26-1 Uchima, Urasoe City, Okinawa Prefecture 901-2121. Phone: 098-877-4970. (4) Notification of Examination Results: The results of the bid participation qualification examination will be notified by mail or telephone by Friday, November 6, Reiwa 8. 5. Bid Security: As per the attached "Bid Security Related Explanation Material." 6. Bidding: (1) Bidders must submit the documents specified in 4(1) above and then submit the bid form (Form No. 56, Part 1). (2) The bid form must be submitted in person at the bid opening location specified in 2(2) on the date specified in 2(1). (3) If an agent is bidding, a letter of attorney (attached form) must be submitted. The agent must also bring their seal to participate in the bid. (4) The bid amount shall be estimated based on the attached specifications. (5) Those who have confirmed bid participation qualifications or their agents may attend the bid opening. (6) Once a bid form is submitted, it cannot be altered, exchanged, or canceled before or after the bid opening. (7) The bid amount must be clearly written using Arabic numerals and preceded by a "¥" mark. (8) The bid amount shall be the total amount for the contract period. (9) Bidders must state the amount excluding consumption tax and local consumption tax in the bid form, regardless of whether they are a taxable or non-taxable business with respect to consumption tax and local consumption tax. (10) When determining the successful bid, the winning bid amount will be the amount stated in the bid form plus an amount equivalent to 10/100 of that amount (if there is a fraction of less than one yen, such fraction shall be discarded). (11) A minimum reserve price will not be set. 7. Invalid Bids: The following bids shall be deemed invalid. (1) Bids submitted by those who do not have bid participation qualifications. (2) Bids submitted by an agent who did not bring a letter of attorney. (3) Two or more bids submitted by the same person for the same matter. (4) Bids submitted by a person authorized by two or more individuals. (5) Bids where the amount indicated in the bid form has been corrected. (6) Bids where the amount indicated, name, seal, or important characters are omitted or unclear. (7) Bids that violate the bidding conditions. (8) Bids involving collusion or other fraudulent acts. (9) Bids submitted by those whose bid security does not reach the prescribed amount. (10) Bids submitted by those who have made a false application in the bid participation qualification confirmation application. (11) Bids submitted by those who have received confirmation of general competitive bid participation qualifications but do not meet the general competitive bid participation qualification requirements specified in 3 at the time of bid opening. 8. Method of Deciding the Successful Bidder: (1) The successful bidder shall be the one who submitted a valid bid and submitted the lowest bid amount, which, when multiplied by 110/100, falls within the range of the estimated price. This amount will be the winning bid amount. If a fraction of less than one yen arises in the winning bid amount, it shall be discarded. (2) If there are two or more bidders who submitted the same lowest bid, they shall immediately draw lots to determine the successful bidder. In this case, if any of the bidders do not attend the bid opening or do not draw lots, an employee not involved in the bid procedures shall draw lots on their behalf. 9. Measures When No Successful Bidder is Found: If no successful bidder is found after the bid opening, re-bidding will be conducted immediately. Re-bidding shall be conducted up to two times. If no successful bidder is found even after re-bidding, a discretionary contract may be concluded based on Article 167-2, Paragraph 1, Item 8 of the Local Autonomy Act. 10. Contract Security: A contract security deposit of not less than 10/100 of the contract amount (for long-term continuous contracts, the amount obtained by dividing the contract amount by the number of months in the contract period and multiplying by 12) or equivalent collateral must be submitted. However, the contract security deposit may be waived in whole or in part in the following cases: (1) If a performance guarantee insurance contract with Okinawa Prefecture as the insured is concluded with an insurance company and its certificate (original) is submitted. (2) If the other party to the contract has experience in concluding contracts of substantially the same type and scale with the national government (including independent administrative agencies, public corporations, and public enterprises) or local public bodies, and submits documentation (copy) proving that all of two or more contracts whose performance deadlines have passed within the past two years have been faithfully performed, and it is deemed that there is no risk of failing to perform the contract. 11. Contract Conclusion Deadline: The successful bidder must conclude the contract within 7 days from the date of the award decision. 12. Other: (1) A minimum reserve price will not be set. (2) Bid-related documents will not be distributed. Download the materials posted on the Okinawa Prefecture website "Public Procurement and Bidding." (3) Inquiries regarding the tender explanation document and specifications must be made in writing using the "Inquiry and Response Form" (bid-related form). a. Inquiry Period: From the date of announcement until Friday, October 30, Reiwa 8, from 9:00 AM to 5:00 PM (excluding Saturdays, Sundays, and holidays). b. Submission Method: FAX. c. Submission Location: Okinawa Prefectural Urasoe High School, FAX 098-878-4219. (4) If you wish to withdraw your bid after receiving the notification of bid participation qualification, please submit a "Bid Withdrawal Notification." (5) Persons who have received the tender explanation document may not disclose the documents provided by the prefecture to third parties or use them for purposes other than Okinawa Prefecture's contract procedures. Personal information and business operator information obtained during participation must also not be disclosed. (6) If bidding or bid opening cannot be conducted due to natural disaster or other unavoidable reasons, it will be canceled. Any damages incurred in such cases shall be borne by the bidder. (7) Unauthorized reproduction or use of the contents of the tender explanation document is prohibited. 13. Inquiries Regarding Bid Administration: Okinawa Prefectural Urasoe High School, 3-26-1 Uchima, Urasoe City, Okinawa Prefecture 901-2121. Contact: Hateruma (Administration). Phone: 098-877-4970. FAX: 098-878-4219. From 9:00 AM to 5:00 PM (excluding Saturdays, Sundays, and holidays).