[Electronic Bidding] [Electronic Contract] Purchase of Gamma-Ray Nuclide Analyzer

[Electronic Bidding] [Electronic Contract] Purchase of Gamma-Ray Nuclide Analyzer The following is announced for general competitive bidding. 1. Qualifications for Participation in Competitive Bidding (1) Not falling under the provisions of Articles 70 and 71 of the Cabinet Order concerning Budget, Expenditure, and Accounting. (3) Other qualifications for participation in competitive bidding (as per separate sheet). 2. Bid Submission Deadline 3. Mail of Bid Forms 4. Other Details are provided in the "Bidding Explanation Document". Contract Management Number: 0802C02972 GENERAL COMPETITIVE BIDDING ANNOUNCEMENT August 19, Reiwa 8 (2026) Naoya Matsumoto, Director of Financial Affairs and Contract Department, Japan Atomic Energy Agency Item Name: Purchase of Gamma-Ray Nuclide Analyzer Quantity: 1 set Bidding Method: (1) Total price. (2) This project will be conducted via electronic bidding for submission of documents and bidding. Method of Distribution of Bidding Explanation Document: Organization's website (Bidding Information, etc.) or with the contracting officer. Distribution Deadline: September 10, Reiwa 8 (2026). Bidding Explanation Meeting: None. Bid Deadline and Place: October 15, Reiwa 8 (2026), 1:15 PM, via the electronic bidding system. Bid Opening Date and Time and Place: October 15, Reiwa 8 (2026), 1:15 PM, via the electronic bidding system. Contract Period (Delivery Deadline): March 19, Reiwa 9 (2027). Delivery (Implementation) Place: Plutonium Fuel Second Development Room. Contract Clauses: Sales Contract Clauses Contracting Officer: Yoshimi Kosaka, Business Contract Section 2, Financial Affairs and Contract Department (External: 080-9424-4406, Internal: 803-41088, Email: kosaka.yoshimi@jaea.go.jp) (2) Must be classified in grade "A", "B", "C", or "D" for "Sales of Goods" in the current fiscal year, either in the national competitive bidding qualifications (Unified for All Ministries and Agencies) or the competitive bidding qualifications of the Japan Atomic Energy Agency. Those who have not undergone qualification examination must undergo it before bid opening and be recognized as qualified. Special Contract Clauses: None Place where terms are displayed: Organization's website (Basic Matters Concerning Procurement Contracts) or with the contracting officer. Bid Security: Exempt October 15, Reiwa 8 (2026), 1:15 PM Not accepted *Electronic Bidding Portal Site: http://www.jaea.go.jp/02/e-compe/index.html This bid's participation qualifications and required conditions are as follows: *Before participating in competitive bidding, you must submit a "Power of Attorney/Seal Registration Form" and "Bank Transfer Request Form", etc. Please submit them as follows: https://www.jaea.go.jp/for_company/supply/format/a02.html Required Qualifications and Technical Requirements: (1) Not falling under the provisions of Articles 70 and 71 of the Cabinet Order concerning Budget, Expenditure, and Accounting. (2) Must be classified in grade "A", "B", "C", or "D" for "Sales of Goods" in the current fiscal year, either in the national competitive bidding qualifications (Unified for All Ministries and Agencies*) or the competitive bidding qualifications of the Japan Atomic Energy Agency. Those who have not undergone qualification examination must undergo it before bid opening and be recognized as qualified. (3) Not currently under suspension of transaction measures from this institution. (4) Not a party that has been requested by the police authorities to be excluded from procurement contracts for construction work, surveying, manufacturing of goods, provision of services, etc., as a business operator substantially controlled by a yakuza member or equivalent, and for whom such situation continues. Bid Participation Qualification Requirements, etc. Purchase of Gamma-Ray Nuclide Analyzer SPECIFICATIONS 1. Item Name: Purchase of Gamma-Ray Nuclide Analyzer 2. Purpose: This specification defines the specifications of the equipment to be purchased for the renewal of the gamma-ray nuclide analyzer used in the Plutonium Fuel Second Development Room (hereinafter referred to as "Pu-2") at the Japan Atomic Energy Agency's Nuclear Fuel Cycle Engineering Laboratories. 3. Equipment Specifications: ① Ge Semiconductor Detector (Equivalent to BE3825) 1 unit - Energy Range: Approx. 3 keV to Approx. 3 MeV - Crystal Sensitive Area: 3800 mm² or more Sensitive Thickness: 25 mm or less - Energy Resolution: 1.90 keV or less at 1332 keV 0.72 keV or less at 122 keV 0.45 keV or less at 5.9 keV - End Cap: Aluminum - End Cap Window: Carbon composite (0.8 mm thick or less) - Cryostat Shape: Vertical dipstick (vertical type) - Ge Crystal Protection Function: Built-in automatic high voltage shutdown circuit. - Preamplifier: Equipped with a detector-integrated charge-sensitive preamplifier. Must include a pulser. USB interface for status monitoring and setting changes. - Cooling Method and Dewar Capacity: 30L Dewar, liquid nitrogen cooling method. - Structure allowing installation in existing shielding: Must be possible. Also, perform the following for the existing shielding: 1. Install a load cell and indicator for LN2 monitoring. 2. Install a base to fix the detector dewar, including the above load cell. 3. Install an anti-tip iron plate and fixing jig at the bottom of the existing shielding. ② Digital Single Channel Analyzer (Equivalent to DSA-LX) 1 unit - Signal Processing Method: Digital Signal Processing Integral Non-linearity: ±0.025% or less Differential Non-linearity: ±1% or less Gain Drift: 35 ppm/°C or less Zero Drift: 3 ppm/°C or less Gain: x1.6 to x516.6 (coarse gain), x2 to x430.5 (fine gain) Filter Section: ① Rise and fall time: Settable between 0.2 to 38 μs. ② Flat top: Settable between 0 to 3 μs. - Functions: Pole-zero adjustment, baseline restoration, DC level adjustment (pile-up rejection). - Control: Computer control. - Front Display: Power (on/off), high voltage power supply (on/off), data acquisition status, interface status, ICR (dead time) status. - High Voltage Power Supply: ±0 V to ±5000 V. - Preamplifier Power Supply: Built-in (D-SUB 9-pin female connector). - Digital Oscilloscope: Built-in. - Interface: USB. ③ Radiation Analysis Software Basic Spectroscopy Software (Equivalent to GenieLite-Multi) 1 unit - Analysis Modes: PHA, MCS. - Data Memory: 256 to 32K. - Preset: Control by live time, real time, count number, ROI count, ROI integrated value. - Analysis Functions: Multi-color ROI, ROI integration, peak area calculation, energy calibration, peak width calibration, low-energy peak tail calibration, background calibration, smoothing, FWHM, FWTM, spectrum zoom display, overlap, peak search. ④ Japanese Qualitative Analysis Software (Equivalent to Spectrum Explorer) 1 unit - Capable of qualitative analysis of nuclides with Japanese display. ⑤ Japanese Quantitative Analysis Software (Equivalent to Gamma Explorer) 1 unit - Capable of analysis in accordance with the Ministry of Education, Culture, Sports, Science and Technology's Radiation Measurement Method Series 7 "Gamma-Ray Spectrometry by Germanium Semiconductor Detector" (Revised in Reiwa 2). ⑥ Data Processing PC 1 set - OS: Windows 11 Professional 64bit. - CPU: Core i5 or higher. - Memory: 8 GB or more. - SSD: 512 GB. - Optical Drive: Combo drive. - Monitor: 19-inch TFT. - Printer: Color laser printer. - Uninterruptible Power Supply: 700W equivalent (inverter type). - Bundled Software: Office Professional 2021 equivalent. ⑦ Other: Power cables, connection cables, keyboard, mouse, driver software, license certificates, and other accessories necessary for normal operation. 4. Delivery Deadline: Friday, March 19, Reiwa 9 (2027). 5. Delivery Place and Conditions: (1) Delivery Place: Radiation Control Room, Plutonium Fuel Second Development Room, Nuclear Fuel Cycle Engineering Laboratories, Japan Atomic Energy Agency, 4-33 Muramatsu, Tokai-mura, Naka-gun, Ibaraki Prefecture. (2) Delivery Conditions: Delivered after installation and adjustment. 6. Inspection and Acceptance Conditions: 6.1 Inspection: The contractor shall perform self-inspection at the contractor's factory based on the factory inspection procedure manual. 6.2 Acceptance Conditions: Upon delivery to the delivery place specified in Section 5, acceptance will be granted after the quantity and appearance inspections pass, and the operational inspection is completed, and the submitted documents specified in Section 8 are fully submitted, with the confirmation of the JAERI representative. 7. Qualifications, etc. Required for Installation and Adjustment: (1) Site Supervisor: Appoint one person who has completed the "Education for Site Supervisors, etc." conducted by JAERI. The site supervisor shall be stationed at the work site, be responsible for work management, and ensure discipline and prevent work-related accidents. (2) Radiation Worker: Workers performing work within controlled areas must be managed as radiation workers at the contractor's business office. Furthermore, the following procedures must be carried out at JAERI. (In case of any doubts, contact the JAERI representative.) ① Designation Application for Radiation Worker: Before starting work within controlled areas, complete the designation application procedure for radiation workers at the Nuclear Fuel Cycle Engineering Laboratories. After completion, submit the radiation management handbook to the JAERI representative. ② Radiation Worker Education: Those who will be engaged in radiation work for the first time at the Oarai Research and Development Institute must attend education on the radiation safety regulations, radiation hazard prevention regulations, and facility-specific education of the Oarai Research and Development Institute in advance. This may be waived if completed within the past year or recognized by JAERI. ③ Maskman Test: If necessary, a half-mask will be lent. In this case, undergo a maskman test beforehand (duration: 10 minutes). ④ Designation Release of Radiation Worker: After completion of work, the designation of workers will be released. The designation release procedure will be handled by the JAERI representative. ⑤ Other: In case of unforeseen circumstances during the execution of work specified in these specifications, cooperate with investigations and inspections using WBC, etc., in accordance with JAERI's instructions. 5. Submitted Documents: Document Name | Submission Deadline | Quantity Factory Inspection Procedure | 1 week before inspection | 1 Factory Inspection Certificate | 1 week after inspection | 1 On-site Inspection Procedure | 1 week before inspection | 1 On-site Inspection Certificate | 1 week after inspection | 1 Maintenance Manual*1 | Upon delivery | 1 User Manual | Upon delivery | 1 Schedule | After contract | 1 Work Plan*2 | 3 weeks before start of work | 1 Work Procedure Manual | 3 weeks before start of work | 1 Daily Work Report / KY Sheet | Promptly after completion of work | 1 Work Report | Promptly after completion of work | 1 Copy of Ionizing Radiation Health Examination Certificate*3 | 3 weeks before start of work | 1 Radiation Management Handbook (promptly returned to contractor after work completion) | 3 weeks before start of work | 1 Copy of Completion Certificate for Special Education based on Article 52-6 of the Ionizing Radiation Damage Prevention Act (completed within 1 year) | 3 weeks before start of work | 1 Other documents required by JAERI | Promptly upon request | As instructed *1: The Maintenance Manual shall indicate the manufacturer's maintenance procedures and judgment criteria. *2: The Work Plan shall include the following: ① Work Procedure Manual (JAERI Form) ② Work Safety Organization/Responsibility Notification (JAERI Form) ③ Safety Management System Diagram (JAERI Form) ④ List of Workers (including qualification certificates) (JAERI Form) Clearly state the name of the affiliated company, address, age, qualifications, and years of experience. If subcontractors are used, submit a list of subcontractors in the format specified by JAERI in advance. ⑤ Safety and Health Checklist (JAERI Form) ⑥ Worksheet (JAERI Form) *3: Must have been received within six months prior to the start of work, and must include information on whether there is a history of exposure, the judgment, and the measures taken based on the interview results. 6. Supplied and Lent Items: (1) Supplied Items: Shielding. (2) Lent Items: Work clothes, work shoes, hats, and other necessary protective equipment required for work within controlled areas. 10. Promotion of Green Purchasing: (1) In this contract, if environmentally friendly goods (office supplies, OA equipment, etc.) applicable to the Green Purchasing Act (Act on Promoting Procurement of Environmentally Friendly Goods, etc. by the Government and Other Entities) can be adopted, they shall be adopted. (2) Submitted documents (printed materials) specified in these specifications shall meet the standards for "paper products" stipulated in the basic policy of the Green Purchasing Act. 11. Consultation: In case of any doubts regarding matters stated or not stated in these specifications, consult with JAERI and follow their decision. 12. Warranty: If any defect such as failure, breakage, or performance degradation occurs under normal use within one year after acceptance, it shall be repaired or replaced free of charge promptly. 13. Other: (1) Basic Requirements for Procurement: Basic requirements are shown in Separate Sheet-1. (2) Confidentiality: Data, technical information, results, and all other materials and information related to this work obtained by performing this work within JAERI facilities shall not be taken out of JAERI facilities, published, or provided to any specific third party, whether for a fee or free of charge. However, this does not apply if prior written approval is obtained from JAERI. (3) Reliability Verification of Individuals: In accordance with the Nuclear Regulation Committee Regulation No. 1 (March 1, 2019), for those who will be issued a certificate for constant access to controlled areas of Category I and Category II, etc., or designated as a handler of secret information, JAERI will confirm whether there is a risk of engaging in sabotage or destructive acts, or whether there is a risk of leaking confidential information related to the protection of special nuclear material. This includes obtaining and submitting personal information (including public certificates specified in Nuclear Regulation Committee Notification No. 1 (March 1, 2019)) and undergoing aptitude tests and interviews. *Resident registration certificate and certificate of identity issued by the local government with jurisdiction over the area of residence, or equivalent documents (medical certificates are not required for drug and alcohol testing by JAERI, unless failed). - END - Separate Sheet-1 1. Procurement Related Basic Requirements: (1) Matters Concerning Submitted Documents and Records: When preparing submitted documents, pay attention to information security and take measures to prevent information related to this work from leaking to unauthorized persons. (2) Matters Concerning Identification and Traceability: Upon request by JAERI, submit calibration records and traceability diagrams for measuring instruments, etc., used for pass/fail determination measurements in this work. (3) Matters Concerning Contractor's Procurement Management: If subcontracting part of this work, submit a list of subcontractors within the scope approved by JAERI and obtain JAERI's approval. (Subcontracting of the entire work is not permitted.)