Public Call for Proposals Regarding Outsourcing of Kushima City Furusato Nozei Administrative Work

Public Call for Proposals Regarding Outsourcing of Kushima City Furusato Nozei Administrative Work ① ② ③ ④ ⑤ Reiwa 8 (2026) 9 10 ① December 22, Reiwa 7 (2025) (Monday) ② December 24, Reiwa 7 (2025) (Wednesday) ③ December 26, Reiwa 7 (2025) (Friday) ④ January 7, Reiwa 8 (2026) (Wednesday) ⑤ January 16, Reiwa 8 (2026) (Friday) ⑥ January 23, Reiwa 8 (2026) (Friday) ⑦ January 26, Reiwa 8 (2026) (Monday) ⑧ January 28, Reiwa 8 (2026) (Wednesday) ⑨ January 30, Reiwa 8 (2026) (Friday) * However, the period from the contract conclusion date to March 31, Reiwa 8 (2026) shall be a preparation period for commencing operations, and no委託料 (commission fee) will be incurred during the preparation period. Presentation / Selection Committee Selection Review Results Notification Specifications Consultation Contract Conclusion Reiwa Reiwa Reiwa Reiwa Reiwa Proposal Submission Deadline Reiwa Reiwa Kushima City Furusato Nozei Administrative Work Outsourcing Proposal Implementation Guidelines 5. Schedule Fiscal Year: 7% of donation amount (excluding consumption tax and local consumption tax). Fiscal Year: 7% of donation amount (excluding consumption tax and local consumption tax). Fiscal Year: 7% of donation amount (excluding consumption tax and local consumption tax). Content Implementation Period Proposal Limit (Upper Limit) Within Kushima City As per the attached "Kushima City Furusato Nozei Administrative Work Outsourcing Specifications" From April 1, Reiwa 8 (2026) to March 31, Reiwa 11 (2029) (3 years) Reiwa Kushima City (hereinafter referred to as "Ordering Party") aims to increase donations to the city, promote the city's appeal, and revitalize the regional economy by outsourcing a portion of the Kushima City Furusato Nozei Donation Promotion Project to private businesses (hereinafter referred to as "Contractor"). 1. Purpose of the Project 2. Outline of Work Name: Kushima City Furusato Nozei Administrative Work Outsourcing Location Content Period Public Start Date Reiwa Reiwa 3. Reason for Selecting Contractor Using Proposal Method Because a competitive process based solely on price may result in the selection of a contractor who cannot achieve the objective, we will evaluate proposals from businesses with specialized knowledge and experience to select the contractor. 4. Proposal Method and Reason This work requires proactive initiatives to achieve the "1. Purpose of the Work" while also necessitating foresight and response to all risks, such as disadvantages to donors due to troubles and damage to the city's image. Therefore, this work will be a "public call type" to widely solicit proposals from businesses with sufficient operational experience or new entrants expected to perform the work. * However, the date of each implementation may change due to administrative convenience, etc. Question Deadline Date of Response to Questions Application Submission Deadline ① Must have a head office, branch office, or business office in Miyazaki Prefecture. ② ③ ④ ⑤ ⑥ 1) 2) Employing or using a Boryokudan member while knowing they are a Boryokudan member. 3) Entering into a contract related to business transactions with a Boryokudan member while knowing they are a Boryokudan member. 4) 5) Having socially unacceptable relationships with Boryokudan or Boryokudan members. ① ② 1) 2) 3) 4) 5) 6) 7) 8) ③ Original copy: 1 copy ④ ⑤ 2) By mail: Until 4:30 PM on Wednesday, January 7, Reiwa 8 (2026) ① Questions Method: Send via email to the secretariat listed in "7. Participation Application Procedures ①". 2) Acceptance Period: Monday, December 22, Reiwa 7 (2025) - Wednesday, December 24, Reiwa 7 (2025) furusato@city.kushima.lg.jp ② Response 1) Response Method: Posted on the city's website; no individual responses will be provided. 2) Scheduled Response Date: Friday, December 26, Reiwa 7 (2025) (Be sure to call the secretariat to confirm sending.) Mail Phone: 0987-55-1155 Certificate of no outstanding national tax payments (copy acceptable, issued within 3 months) Company Profile (Form 3) * Attach company brochure, etc., if available. Financial Statements for the last 3 fiscal years (if less than 3 fiscal years since establishment, as much as possible). * Please submit balance sheets and income statements. For corporations, Certificate of Registered Matters (copy acceptable, issued within 3 months). Work Performance Report (Form 4) * For new entrants (optional format) Participation Application and Pledge (Form 1) 7. Participation Application Procedures Secretariat (Contact Information) Phone: 0987-955-1155 Kushima City Hall, General Policy Division, Furusato Nozei Promotion Office (Main Building, 2nd Floor) 〒888-8555 Kushima City, Aza Nishi-kata 5550 Pledge and Consent Form (Kushima City Boryokudan Exclusion Ordinance Related) (Form 2) Certificate of no outstanding municipal tax payments (copy acceptable, issued within 3 months) Providing economic benefits or favors to Boryokudan (defined in Article 2, Item 2 of the Boryokudan Countermeasures Act. hereinafter the same) or Boryokudan members. 6. Participation Qualifications Persons who do not fall under the provisions of Article 167-4, Paragraph 1 of the Local Autonomy Act (Cabinet Order No. 16 of 1947). Persons who have not filed for commencement of rehabilitation proceedings under the Corporate Rehabilitation Act (Law No. 154 of 2002) or filed for commencement of rehabilitation proceedings under the Civil Rehabilitation Act (Law No. 225 of 2000). No outstanding national or municipal taxes (for corporations, the corporation and its representative; for corporate bodies, the representative of the corporate body, etc.). Contact Person: Wakimoto, Kashiwada Documents to be Submitted for Participation Application (Submission Documents A) Proposals can be made by corporations or other organizations (hereinafter referred to as "Corporations, etc.") that meet all of the following requirements: Not subject to suspension of designation in competitive bidding by Kushima City between the submission deadline for the participation application and the selection of the contractor. Corporations or their officers, etc. (directors, executive officers, board members, representatives, or any other person holding a management position or effectively participating in management, regardless of their title) must not fall under any of the following: Being a Boryokudan member (defined in Article 2, Item 6 of the Act on Prevention of Unjust Acts by Boryokudan Members, etc. (Law No. 77 of 1991; hereinafter referred to as "Boryokudan Countermeasures Act"); hereinafter the same). Number of Copies Submission Method Submission Deadline 1) By hand: Monday, December 22, Reiwa 7 (2025) - Wednesday, January 7, Reiwa 8 (2026) (excluding Saturdays, Sundays, holidays, and December 27 (Sat) to January 4 (Sun)) 8:45 AM to 4:30 PM 8. Questions and Answers Questions (Form 5) Submit to the secretariat by hand, mail, or courier (mail and courier must be trackable). ① 1) Proposal Submission Notification (Form 6) 2) Proposal (Optional format) 3) Work Implementation System (Optional format) 4) Quotation (Optional format) * Include breakdown. ② ③ Number of Copies: Original: 1 copy, Copies: 11 copies (color copies acceptable) ④ Submission Deadline 1) By hand: By Friday, January 16, Reiwa 8 (2026) (excluding Saturdays, Sundays, and holidays, 8:45 AM to 4:30 PM) 2) By mail: Must arrive by 4:30 PM on Friday, January 16, Reiwa 8 (2026) ⑤ The proposal shall describe the following content and organize it by item. All documents shall be A4 size or folded to A4 size. (1) Work Implementation System and Schedule ① Implementation system for reliably performing the content of this work (including actual performance and experience of assigned personnel). ② Implementation schedule (work flow, project plan, etc.). (2) Regarding Work Performance Performance of work related to planning for children, such as child and childcare support project plans. (3) Content related to survey work and plan formulation work. (4) Content related to reflecting the opinions of children and young people. (5) Content related to support for planning meetings. 9. Proposal Submission Submission Method Documents to be Submitted (Submission Documents B) Submit to the secretariat by hand, mail, or courier (mail and courier must be trackable). Work Performance Describe the content of the work performance listed in "Form 4." Regarding handling of donors, and ordering/shipping of return gifts, describe specifically what system will be used and how it will be managed. In case of system failure, describe backup systems for data such as donation information and delivery information, as well as recovery measures. Describe measures for proper handling of donation information and personally identifiable information (My Number). Based on the expected donation status for Kushima City's Furusato Nozei, describe specific challenges Kushima City needs to overcome and measures to address them. Business Stability Describe preventive measures for anticipated risks in Furusato Nozei operations and specific responses in case of occurrence. Proposal Creation Method Understanding of Work Content Describe the implementation policy and specific operational policy for performing the work content specified in the specifications. Business Development Validity of measures for problem identification and resolution. Price Competitiveness Proposals for quotations (commission fees) must be made under the following conditions. Procurement costs and shipping costs for return gifts, and shipping costs for various documents are not included. - For Reiwa 8 (2026) to Reiwa 10 (2028), propose a percentage within 7% of the donation amount (tax exclusive) for each fiscal year. ① Evaluation Criteria: As per the attached "Evaluation Criteria." ② A presentation and Q&A session will be held regarding the content of the proposal, work implementation system, and quotation. 1) Date: January 23, Reiwa 8 (2026) (Scheduled; date will be notified separately). 2) Attendees: Up to 3 people per organization. 3) Duration: Within 20 minutes per organization (excluding Q&A time). 4) Venue: Kushima City Hall, 3rd Floor Conference Room (Scheduled; meeting place and time will be notified separately). 5) Precautions: The presentation will be based on the proposal submitted by January 16, Reiwa 8 (2026). No additional materials will be accepted. ③ 1) 2) 3) 4) 5) 6) 7) ④ Other Disqualification will occur if any of the following apply: 1) Application documents or proposal documents are submitted after the deadline. 2) False information is included in the submitted documents. 3) The quotation amount exceeds the proposal limit. 4) The presentation cannot begin by the scheduled start time. 5) The ordering party determines that an act has occurred that compromises the fairness of the review. 6) The ordering party determines that the applicant is otherwise unsuitable for selection as a contractor. ① ② Contract Bond 1) Handling of Submitted Documents 1) Submitted documents will not be returned. 2) Correction or replacement of submitted documents is not permitted. However, this does not apply if instructed by the ordering party. 3) All costs incurred for preparing and submitting documents, and for participating in this proposal, shall be borne by the proposer. 4) Submitted documents will not be used for any purpose other than the selection of the contractor for this proposal. 5) Submitted documents may be duplicated as necessary for the selection process. ② 1) 2) Only one proposal per organization is allowed for the proposal and quotation. If you wish to withdraw from participation in this proposal after submitting the participation application, submit a withdrawal notification by email or mail at least 3 days before the presentation date. (Form 7) Each evaluated business will be notified of the review results via email and written document. No objections regarding the review content or results will be accepted. 12. Contract Matters: In accordance with the provisions of the Kushima City Financial Regulations. 13. Other Contract Conclusion: After further consultation between the selected contractor and Kushima City regarding the scope of work, costs, etc., a contract will be concluded if an agreement is reached. Other 10. Evaluation Method Implementation Time Selection Method for Contractor Committee members (including the chairperson) established by the Kushima City Furusato Nozei Administrative Work Selection Committee (Article 3 of the Establishment Ordinance) will review the proposed content and select the preferred negotiator (and next-ranked candidate) based on scoring according to the evaluation criteria. The list of contractors will be valid until March 31, Reiwa 11 (2029). If the preferred contractor does not conclude a contract or if the contract is terminated during the contract period, the next ranked candidate will be considered the preferred contractor. If the number of committee members who gave the highest score is the same, the organization with the highest total score from each committee member will be selected as the preferred negotiator. If the number of committee members who gave the highest score is the same, and the total score from each committee member is also the same, the preferred negotiator will be selected by consensus of the committee members. If there is only one applicant, that applicant will be selected as the preferred negotiator if the majority of committee members' evaluations meet the minimum standard score. If the majority of committee members' evaluations meet the minimum standard score, the proposer will be registered on the list of contractors. Reiwa 8 (2026) Reiwa 9 (2027) Reiwa 10 (2028) ① - 1 ① - 2 ② - 1 ② - 2 ② - 3 ② - 4 ② - 5 ② - 6 ③ ④ ⑤ ⑥ ⑦ ⑧ ⑨ Number of One-Stop Exception Applications: 70,000 cases Number of all donations including those outside the operational outsourcing portal sites Return Gift Providers (as of December Reiwa 7 (2025)) Number of Return Gifts (as of December Reiwa 7 (2025)): Approx. 500 types Approx. 50 businesses Of these, the operational outsourcing for this work covers all portal sites except "Satofull" and "Isetan Furusato Nozei" (hereinafter referred to as "Operational Outsourcing Portal Sites"). However, the issuance of donation receipts and all administrative processing related to donation tax deductions cover all donations. Furthermore, portal sites may be added or withdrawn during the contract period. If sites are added, the scope of work and costs will be based on the current proposal. Estimated Donation Amount: 2,000,000,000 yen Estimated Donation Amount for Operational Outsourcing Portal Sites Only Estimated Number of Donations: 110,000 cases Number of all donations including those outside the operational outsourcing portal sites 14. Conditions for Preparing Quotations Item Quantity, etc. Remarks Portal Sites Used by Ordering Party * As of December Reiwa 7 (2025) au PAY Furusato Nozei Saison Furusato Nozei Furabo Satofull LINE Yahoo [Satofull Link Site] Rakuten Furusato Nozei Furusato Choice [Furusato Choice Link Site] KABU & Furusato Nozei V Furusato Nozei ANA Furusato Nozei Isetan Furusato Nozei * However, the period from the contract conclusion date to March 31, Reiwa 8 (2026) shall be a preparation period for commencing operations, and no commission fee will be incurred during the preparation period. Proposals for quotations (commission fees) must be made under the following conditions. Procurement costs and shipping costs for return gifts, and shipping costs for various documents are not included. - For Reiwa 8 (2026) to Reiwa 10 (2028), propose a percentage within 7% of the donation amount (tax exclusive) for each fiscal year. * The figures shown in the table below are estimated annual values for the period Reiwa 8 (2026) to Reiwa 10 (2028). Please note that these do not guarantee donation amounts or the number of donations. Proposal Limit Reiwa Fiscal Year: Furunavi 7% of donation amount (excluding consumption tax and local consumption tax). 10. Evaluation Method 11. Notification and Public Announcement of Selection Results Selection Method for Contractor Kushima City Furusato Nozei Administrative Work Selection Committee members (including the chairperson) will review the proposed content and select the preferred negotiator (and next-ranked candidate) based on scoring according to the evaluation criteria. Presentations will be conducted in person, but may be conducted online if the Selection Committee deems it unavoidable due to circumstances. * Presentations shall be limited to explanations of the proposal submitted in advance and supplementary content. No additional proposals or materials different from the submitted proposal will be accepted on the day of the presentation. 12. Contract Matters 13. Other 11. Selection Results Notification and Public Announcement 10. Evaluation Method 11. Selection Results Notification and Public Announcement 12. Contract Matters 13. Other 11. Selection Results Notification and Public Announcement 10. Evaluation Method 11. Selection Results Notification and Public Announcement 12. Contract Matters 13. Other 11. Selection Results Notification and Public Announcement 10. Evaluation Method 11. Selection Results Notification and Public Announcement 12. Contract Matters 13. Other 11. Selection Results Notification and Public Announcement 10. 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