[Electronic Bidding] [Electronic Contract] Purchase of Portable Inspection Device

[Electronic Bidding] [Electronic Contract] Purchase of Portable Inspection Device

We hereby announce a public invitation for competitive bidding as follows.

1. Qualifications for Bidders

(1) Persons who do not fall under the provisions of Article 70 and Article 71 of the Budget, Revenue, and Expenditure Act.

(2) Persons who are rated in grades A, B, C, or D in "Sales of Goods" for the relevant fiscal year in either the national unified qualifications for participating in competitive bidding (all ministries and agencies) or the qualifications for participating in competitive bidding of the Japan Atomic Energy Agency.

Persons who have not undergone the qualification examination for participating in competitive bidding must undergo the examination before the bid opening and be recognized as having the qualifications.

(3) Other qualifications for participating in competitive bidding, etc. (as attached)

2. Deadline for Submission of Bids

3. Mailing of Bids

4. Other

Details are in the "Tender Explanation Document".

Reiwa 8, November 30, 11:00 AM

Not applicable

※Electronic Bidding Portal Site http://www.jaea.go.jp/02/e-compe/index.html

Special Clauses: None

Location where the above clauses are indicated: Organization's website (Basic Matters Concerning Procurement Contracts) or the contract manager.

Bid Security: Exempt

Contract Manager: Finance and Contracts Department, Business Contracts Section 2, Ayaka Kurosawa (External: 080-4938-5218 Extension: 803-41026 E-mail: kurosawa.ayaka@jaea.go.jp)

Contract Period (Delivery Date): Reiwa 9, March 26

Delivery (Implementation) Location: TRP Decommissioning Technology Development Department, Nuclear Material Management Division, Designated Location

Contract Clauses: Sales Contract Clauses

Bid Deadline and Location: Reiwa 8, November 30, 11:00 AM, via the electronic bidding system.

Bid Opening Date and Time and Location: Reiwa 8, November 30, 11:00 AM, via the electronic bidding system.

Method of Distribution of Tender Explanation Document: Organization's website (Tender Information, etc.) or the contract manager.

Distribution Deadline: November 2, Reiwa 8

Tender Explanation Meeting Date and Time and Location: None

Subject: Purchase of Portable Inspection Device

Quantity: 1 set

Bidding Method:

(1) Lump sum bid.

(2) This tender will be conducted via the electronic bidding system for submission of documents and bids.

Contract Management Number: 0802C03592

PUBLIC INVITATION FOR COMPETITIVE BIDDING Announcement Dated October 15, Reiwa 8

Naoya Matsumoto, Director, Finance and Contracts Department

National Research and Development Agency, Japan Atomic Energy Agency

The qualifications and requirements for participation in this tender are as follows.

※Before participating in competitive bidding, you must submit a "Power of Attorney/Seal Registration Form" and "Bank Transfer Request Form", etc. Please submit them as follows.

https://www.jaea.go.jp/for_company/supply/format/a02.html

Required Qualifications and Technical Requirements:

(1) Persons who do not fall under the provisions of Article 70 and Article 71 of the Budget, Revenue, and Expenditure Act.

(2) Persons who are rated in grades A, B, C, or D in "Sales of Goods" for the relevant fiscal year in either the national unified qualifications for participating in competitive bidding (all ministries and agencies※) or the qualifications for participating in competitive bidding of the Japan Atomic Energy Agency.

Persons who have not undergone the qualification examination for participating in competitive bidding must undergo the examination before the bid opening and be recognized as having the qualifications.

(3) Persons who are not currently subject to a trading suspension by this organization.

(4) Persons who are not subject to a request for exclusion from procurement contracts, such as construction work, surveying, manufacturing of goods, and provision of services, from the National Research and Development Agency, Japan Atomic Energy Agency, by the police authorities, on the grounds that the company is substantially controlled by a member of a violent group or equivalent, and such situation continues.

Bid Participation Qualification Requirements, etc.

Portable Inspection Device Purchase Specifications

11. Subject: Purchase of Portable Inspection Device

2. Overview: This document is for the purchase of a portable inspection device necessary for carrying out access control operations associated with the removal of spent fuel at the TRP Decommissioning Technology Development Department of the National Research and Development Agency, Japan Atomic Energy Agency (hereinafter referred to as "the Agency").

3. Specifications of Purchased Items: The specifications of the items to be purchased are as follows.

3.1 Product Name, Quantity, and Specifications: The product name, quantity, and specifications are as follows.

(1) Portable Explosives Detector (equivalent acceptable)

Manufacturer: GL Science Inc.

Model Number: Sniffle SF109

Quantity: 2 sets

Contents per set:

- Portable Explosives Detector: 1 set

- Carrying Case: 1 set

- Strap: 1 pc

- Holster: 1 pc

- Battery Pack: 2 pcs

- Battery Charger: 1 pc

- AC Adapter: 1 set

- Dedicated Software: 1 set

- Test Sample Pen: 3 pcs

- PC Connection Cable: 1 pc

- Detection Cartridge: 3 pcs

- Dedicated Sampling Paper (250 sheets): 3 boxes

(2) Specifications and Performance:

① Product Name and Model: Sniffle SF109

② Dimensions (mm): Within 300 (L) x 80 (W) x 100 (H) (excluding protrusions)

③ Main Unit Weight (with battery installed): 1.0 kg or less

④ Performance and Special Notes:

- Startup time must be within 15 seconds.

- Measurement method must be either wipe or suction.

- Display screen must allow switching between standard and simplified modes.

- Measurement results must be displayed within 10 seconds.

- Measurement results can be saved to the device or its internal memory.

- Measurement data can be exported via USB cable.

2. The sampling paper holder must be a detachable holder type that protects the suction port from contact and holds the sampling paper.

- Must operate on battery power and be a portable device that can be carried and used by one person.

- Each battery pack must provide at least 2.5 hours of continuous use.

- The device must be capable of 24-hour continuous operation when connected to an AC adapter, even with the battery pack removed.

- Usable ambient temperature range: -10℃ to 45℃ (Recommended operating range: 0℃ to 45℃)

- Must not use a radiation source.

- Must have waterproof performance (IPX2 equivalent or higher, ensuring no harmful effects from water droplets that may occur during rainfall).

- Must be able to detect the following compounds (explosives): EGDN/Nitroglycol, NG/Nitroglycerin, PETN/Pentaerythritol tetranitrate, AN/Ammonium nitrate, DNT/Dinitrotoluene, TNT/Trinitrotoluene, RDX/Hexogen, TATP/Triacetone triperoxide, HMTD/Hexamethylene triperoxide diamine.

⑤ Special Notes:

- All maintenance and repairs must be possible within Japan.

- SDS for Luminar Cartridge and Test Sample Pen must be submitted.

3.2 Inspection of Purchased Items:

Acceptance Inspection:

- Confirmation of Specifications and Quantity: Verify consistency with the specifications and quantity in the purchase specifications. No discrepancies should exist.

- Visual External Inspection: Ensure no deformation, scratches, or dirt are present upon visual inspection.

4. Delivery Date: March 26, Reiwa 9

5. Delivery Location and Conditions:

(1) Delivery Location: Designated Location, Nuclear Material Management Division, TRP Decommissioning Technology Development Department, Nuclear Cycle Engineering Research Facility, National Research and Development Agency, Japan Atomic Energy Agency, 4-33 Muramatsu, Tokai-mura, Naka-gun, Ibaraki Prefecture.

(2) Delivery Conditions: Delivered to the site.

6. Documents to be Submitted: The contractor shall submit the documents specified in Attachment 1 "List of Documents to be Submitted" without delay.

7. Packing, Transportation, and Storage: The contractor shall pack the purchased items to prevent damage from impact during transportation. However, packing should be kept to the minimum necessary, avoiding excessive packaging. Measures should be taken to detect if the package has been opened by a third party during transit.

3. 8. Warranty: Within one year after acceptance, if the product fails or is damaged due to defects in design or manufacturing, it shall be repaired or replaced with a new product free of charge by the specified date. If the Agency determines that the cause of failure or damage is inherent, an improved product shall be delivered.

9. Other Notes on Quotation:

(1) These specifications provide a general outline. Any items that are naturally required for a product, even if not explicitly stated, must be satisfied.

(2) Inquiries regarding these specifications should be directed to the Agency.

(3) As this item will be used in a nuclear facility, quality control must be given utmost attention.

10. Applicable Laws, Standards, and Technical Regulations: The laws, ordinances, standards, and technical regulations applicable to this project are as follows, and the latest versions shall apply.

In addition, if the manufacturer's internal standards, such as manufacturing standards, are used, the scope of application must be clarified and confirmed by the Agency.

(1) Labor Standards Act

(2) Industrial Safety and Health Act

(3) Building Standards Act

(4) Fire Service Act

(5) Electricity Business Act

(6) Japanese Industrial Standards (JIS)

(7) Japan Electrical Manufacturers' Association Standards (JEM)

(8) reprocessing facility safety regulations

(9) reprocessing facility nuclear material protection regulations

(10) Nuclear Material Protection Regulations Lower Level Guidelines (Institute's Established Guidelines)

(11) Nuclear Fuel Cycle Engineering Research Facility Common Safety Work Standards and Guidelines

(12) Other Agency regulations, institute rules, departmental rules, etc.

11. Acceptance Conditions: Acceptance shall be made upon successful completion of the external and quantity inspection of the purchased items after delivery to the delivery location specified in Article 5.

12. Inspectors:

(1) Inspectors:

① General Inspection: Head of the Property Management Division

② Technical Inspection: Head of the Nuclear Material Management Division, TRP Decommissioning Technology Development Department

13. Promotion of Green Purchasing: (1) If environmental goods (office supplies, OA equipment, etc.) subject to the Green Purchasing Act (Act on Promoting Procurement of Environmental Goods, etc. by the Government and Other Entities) are generated in this contract, they shall be adopted.

(2) The submitted documents (delivered printed matter) specified in these specifications must meet the standards for "paper products" stipulated in the basic policy of the Green Purchasing Act.

14. Consultation: If any doubts arise regarding the matters stated in these specifications or matters not stated herein, the contractor shall consult with the Agency and comply with its decisions.

Consultation matters and decisions shall be recorded in minutes and confirmed by both parties.

4. 15. Special Provisions: Technical information (limited to safety-related information) necessary for the maintenance or operation of the purchased product shall be provided.

16. Special Provisions:

(1) The contractor shall maintain close contact with the Agency at all times and carry out the work carefully and promptly.

Furthermore, the contractor shall provide prompt and accurate answers to inquiries from the Agency.

(2) Combustible materials brought to the site (including packing materials for equipment, temporary stands, etc.) shall be kept to the minimum necessary and protected with fire-resistant sheets, etc.

Furthermore, they shall be removed promptly after use, and special care shall be taken regarding storage near fire-handling areas.

(3) Procurement of equipment, etc.:

- It shall be guaranteed that no unauthorized changes are made in the processes from equipment design, component inspection, manufacturing, to finished product inspection, under a consistent quality assurance system.

- A system shall be in place to promptly investigate the cause and eliminate it in close cooperation with the Agency through tracking surveys, on-site inspections, etc., when unauthorized modifications are found in the equipment.

- Measures to reduce supply chain risks related to information security from (a) to (e) below shall be implemented in the development and manufacturing processes of the delivered equipment, etc.

(a) A reliable quality assurance system shall be established in the development process.

(b) Implementation of tests such as vulnerability testing shall be confirmed.

(c) Regular audits shall be conducted to check for unauthorized activities in the manufacturing process.

(d) The entire supply chain shall be appropriately managed to prevent the manufacturer from making unauthorized changes.

(e) A system shall be in place for the Agency and the contractor to cooperate in investigating and eliminating the cause when unauthorized changes are discovered.

5. Attachment 1: List of Documents to be Submitted

※"Required" documents require confirmation by the Agency.

In this case, the "Number of Copies" does not include "for return", so please submit one additional copy, and clearly state the contract name, submission date, contractor name, etc. on the cover of all documents.

Document Name | Format | Number of Copies | Submission Deadline | Confirmation | Remarks

-----------------|--------|------------------|---------------------|------------|--------

User Manual | Contractor | 2 | Upon Delivery | - | -

Delivery Slip | Contractor | 1 | Upon Delivery | - | -

Other Documents | As deemed necessary by the Agency | As instructed by the Agency | - | - | -