Provision (Purchase) of Public Mobile Phone Terminals, etc.

Provision (Purchase) of Public Mobile Phone Terminals, etc. Procurement Case Number 0000000000000630861 Procurement Type Public Invitation for Bids (Excluding WTO) Classification Goods and Services Procurement Case Name Provision (Purchase) of Public Mobile Phone Terminals, etc. Public Start Date Reiwa 08/10/30 Public End Date Reiwa 08/11/19 Procurement Organization Cyber Communications Information Management Committee Procurement Organization Location Tokyo Announcement Content PUBLIC INVITATION FOR BIDS We will conduct a public invitation for bids as follows. In addition to the provisions of relevant laws and regulations, the Cyber Communications Information Management Committee Bidding Rules (Document No. 5, hereinafter referred to as "Bidding Rules") and the "Terms of Use for Procurement Portal and Electronic Procurement System" (https://www.p-portal.go.jp/pps-web-biz/resources/app/pdf/riyoukiyaku.pdf) when using the Electronic Procurement System, the following shall apply. Furthermore, bid opening and closing procedures shall generally be conducted using the Electronic Procurement System. In the event of system failure or other issues that prevent the use of the Electronic Procurement System, the date and time may be changed to a date and time to be notified separately. Reiwa 8, October 30 Authorized Signatory for Expenditure: Chief, General Affairs Division, Cyber Communications Information Management Committee Secretariat, Shin Takamura 1. Matters for Competitive Bidding (1) Subject: Provision (Purchase) of Public Mobile Phone Terminals, etc. (2) Specifications, Performance Period, and Delivery Location: As per attached specifications (Document No. 2) (3) Bidding Method: The bid amount shall be a lump sum for this matter. If the bid amount includes labor costs (wages), the unit price shall be calculated considering the minimum wage during the contract period and any anticipated revisions to the company's salary rates. (If it is difficult to calculate the anticipated revision amount during the contract period, calculation based on recent increase実績 is also acceptable.) For the determination of the successful bid, the successful bid price shall be the amount obtained by adding 10% of the bid amount to the bid amount (if there is a fraction of less than 1 yen, it shall be rounded down). Therefore, bidders must write in their bid the amount equivalent to 100/110 of their estimated contract amount, regardless of whether they are taxable or tax-exempt businesses for consumption tax and local consumption tax. 2. Qualifications for Bidders (1) Not falling under the provisions of Article 70 and Article 71 of the Budget, Auditing, and Accounting Law (hereinafter referred to as "Budget Law") (Document No. 6). Minors, persons under guardianship or assistance, who have obtained the necessary consent for contract execution, fall under the special circumstances in Article 70 of the Budget Law. (2) Those who are rated "A", "B", "C", or "D" in the "Manufacture of Goods" or "Sales of Goods" category of the Cabinet Office Procurement Qualifications for Reiwa 7, 8, and 9 (Unified Qualifications for All Ministries). (3) Not subject to suspension of business or other measures by the Cyber Communications Information Management Committee (hereinafter referred to as "the Committee"). (4) Not a party whose contract with the Committee has been terminated due to inadequate information management in the past. 3. Location for Inspection of Contract Terms, etc. (1) Contract Terms: As per Document Nos. 1 to 10. Documents related to this matter can be obtained by the following method. Paper distribution at bidding briefings will not be conducted. Please select "Public Invitation for Bids (Excluding WTO)" from "Search Procurement Information" on the Procurement Portal site, enter or select the necessary information, search for this matter, and be sure to download the "Procurement Documents" for this matter. https://www.p-portal.go.jp/pps-web-biz/UAA01/OAA0101(2) Bidding Briefing: No bidding briefing will be held. (3) Question Deadline: A. Submission Deadline: Friday, November 6, Reiwa 8, 6:15 PM B. Submission Method: If you have questions regarding specifications, bidding eligibility conditions (certificate of conformity), etc., please write them in the question form (Document No. 7) and submit them by email. Even if there are no questions, the submitted questions and answers will be shared with those who wish to receive them. Therefore, please contact the person in charge listed at the end of this announcement, stating the contract name, and register your contact information (company name, contact person, phone number, email address). Submission of questions via the Electronic Procurement System is not permitted. (4) Method and Deadline for Submission of Bidding Eligibility Conditions (Certificate of Conformity), etc.: A. Submission Method: Log in to "Bidding Operations" from the "Bid and Contract" menu on the Procurement Portal (https://www.p-portal.go.jp/pps-web-biz/), search for this matter from "Procurement Case Search," and submit the Bidding Eligibility Conditions (Certificate of Conformity) (Document No. 4) on the "Submission of Certificates and Proposals, etc." screen. B. Submission Deadline: Friday, November 13, Reiwa 8, 6:15 PM C. Precautions: - Submitted Bidding Eligibility Conditions (Certificate of Conformity) cannot be changed or canceled, and will not be returned. - Bidding Eligibility Conditions (Certificate of Conformity) will not be used for any purpose other than the examination related to this bid. (5) Bid Opening Date, Time, Location, and Method, etc.: A. Bid Submission Location and Method [Submission via Electronic Procurement System] Submit bids via the "Bid and Contract" menu on the Procurement Portal (https://www.p-portal.go.jp/pps-web-biz/) by the bid date and time listed in B below. Log in to "Bidding Operations," search for this matter from "Procurement Case Search," and submit your bid on the "Bid (Quotation) Submission" screen. [Submission on Paper] Submit bids (Document No. 8) at the Small Conference Room, Cyber Communications Information Management Committee, 8th Floor, Akasaka Green Cross, 2-4-6 Akasaka, Minato-ku, Tokyo, on the bid date and time listed in B below. B. Bid Date and Time: Thursday, November 19, Reiwa 8, 1:50 PM C. Bid Opening Date and Time and Location: Bid opening will be conducted at the location specified in A above, starting at 2:00 PM on Thursday, November 19, Reiwa 8. If no bids are received within the limit of the estimated price, a second round of bidding will be conducted immediately. D. Precautions: - In the case of bidding by an agent, a letter of attorney (Document No. 9) must be submitted. - Submitted bids cannot be changed or canceled, and will not be returned. * Please note that bidders must submit the Bidding Eligibility Conditions (Certificate of Conformity) as specified in (4). 4. Invalid Bids: Bids falling under Article 11 of the Bidding Rules shall be deemed invalid. 5. Method of Determining the Successful Bidder: The successful bidder will be determined based on Articles 14 to 16 of the Bidding Rules. 6. Bid Bond and Contract Deposit: Fully waived. 7. Quotations and Contracts, etc.: (1) Submission of Quotations: The successful bidder shall submit a quotation immediately. When preparing the quotation, refer to the Quotation (Document No. 10). (2) Contract: The successful bidder will enter into a contract based on the draft contract (Document No. 3). Therefore, please bid with an understanding of the contract terms. 8. Payment Terms: The contract price shall be paid within 30 days from the date of receipt of a valid payment request, according to the terms stated in the contract. 9. Other: (1) In accordance with the "Action Plan for the Implementation of Business and Human Rights" (decided on April 3, Reiwa 5), government public procurement shall strive to ensure respect for human rights by bidding companies. Accordingly, the successful bidder for this project will be required to strive to promote respect for human rights based on the "Guidelines for Respecting Human Rights in Responsible Supply Chains, etc." (decided by the Inter-Ministerial Conference for Promoting Policies Related to the Implementation of the Action Plan for Business and Human Rights on September 13, Reiwa 4). Please bid with an understanding of the contents of these guidelines. (2) In accordance with the "Basic Policy on Contracts by National and Other Entities with Small and Medium-sized Enterprises," regarding the review of contract amounts due to revisions in the minimum wage and responses to increases in labor costs, material costs, energy costs, etc., the following measures will be implemented. A. Bidders shall reflect anticipated revisions and increases in labor costs, raw material costs, energy costs, etc. (hereinafter referred to as "Labor Costs, etc.") in their bid amounts as described in 1. (3) Bidding Method. B. The Committee will periodically (approximately once a year) check whether a review of contract amounts is necessary due to increases in Labor Costs, etc. for contracts spanning multiple years. C. For single-year contracts, if a review of the contract amount becomes necessary due to changes in circumstances after the contract is concluded, it will be reviewed through consultation. Basic Policy on Contracts by National and Other Entities with Small and Medium-sized Enterprises https://www.chusho.meti.go.jp/keiei/torihiki/kankoju.html#K01 10. Contact Information: (1) Inquiries regarding the Electronic Procurement System (operation methods, etc.): Procurement Portal and Electronic Procurement System Help Desk Phone: 0570-000-683 (Navi Dial) 03-34332-7803 (for IP phone users) FAX: 017-731-3352 Reception Hours: Weekdays 9:00 AM - 5:30 PM (excluding national holidays and the New Year's holiday period from December 29 to January 3) URL: https://www.p-portal.go.jp/pps-web-biz/UZA02/OZA0201 (2) Other contact information for this matter (questionnaires, bids, etc.): Cyber Communications Information Management Committee Secretariat, General Affairs Division, Accounting and Procurement Section Address: 2-4-6 Akasaka, Minato-ku, Tokyo 107-0052 Contact: 03-5427-9316 Email: AOC-DG-P_ORGPE_kaikei_chotatsu@aoc.go.jp * Inquiries possible during weekdays from 9:30 AM to 6:15 PM. Procurement Document 1 Procurement Document 1 Download URL Procurement Document 2 - Procurement Document 3 - Procurement Document 4 - Procurement Document 5 -