[Land Systems Research] Verification Services for Vehicle Traversability Estimation Method

Procurement Item Number: 0000000000000631270 Procurement Type: Public Notice of General Competitive Tender (WTO Non-Applicable) Classification: Goods/Services Procurement Item Name: [Land Systems Research] Verification Services for Vehicle Traversability Estimation Method Publication Start Date: November 5, Reiwa 8 Publication End Date: December 3, Reiwa 8 Procuring Organization: Ministry of Defense Procuring Organization Location: Kanagawa Prefecture Notice Content: Notice No. 45 October 30, Reiwa 8 Acting Expenditure Execution Officer Director of General Affairs Division, Land Systems Research, Defense Equipment Agency Tadaomi MAEHARA NOTICE We will conduct a tender as follows. Please participate after thoroughly understanding the Tender and Contract Rules (Local Procurement) (April 1, Reiwa 31). 1. Tender Method: General Competitive Tender (Limited) 2. Matters for Tender: Subject: Verification Services for Vehicle Traversability Estimation Method Specifications: As per specifications Quantity: 1 item Delivery Location: Land Systems Research, Defense Equipment Agency Delivery Date: March 26, Reiwa 9 Briefing Session: None 3. Tender: ① Date and Time: December 3, Reiwa 8 (Thursday), 4:30 PM (However, if you wish to submit a tender by mail, you must obtain prior approval from the official, and details are in the attached document.) ② Location: General Affairs Division, Procurement Section, Land Systems Research, Defense Equipment Agency, Office (Central Test Room 1F) (For electronic bidding/opening system only) General Affairs Division, Land Systems Research, Defense Equipment Agency, General Affairs Branch (Central Test Room 3F) (For paper bids) 4. Participation Qualifications: ① Persons not falling under the provisions of Article 70 of the Order for the Settlement of Accounts. Minors, persons under guardianship or assistance, who have obtained the necessary consent for contract conclusion, fall under the provisions of the same article in cases where there are special reasons. ② Persons not falling under the provisions of Article 71 of the Order for the Settlement of Accounts. ③ Persons who are rated "A", "B", "C", or "D" in "Services, etc." in the Reiwa 7, 8, and 9 Ministry of Defense Competitive Participation Qualifications (Unified Qualifications for All Ministries) and who have qualifications in the Kanto-Koshinetsu region. ④ Persons who are not currently suspended from bidding under the "Guidelines for Bid Suspension in Procurement of Equipment and Services" by the Minister's Secretariat Health and Sanitation Supervisor, Director-General of Defense Policy Bureau, Director-General of Defense Equipment Agency, or Accounting Officer of the Director-General of Defense Equipment Agency. ⑤ Persons who have a capital or personnel relationship with a person currently suspended from bidding under the preceding item, and who intend to contract with the Ministry of Defense for the sale of goods, manufacturing, or service contracts of the same type as that person. ⑥ Persons who are not qualified contractors who have been requested by prefectural police to be excluded as contractors related to organized crime groups, and for whom such status continues. ⑦ Persons who have submitted documents certifying that they meet the suitability conditions by 5:15 PM on Thursday, November 12, Reiwa 8, and have obtained approval. (See attached document.) 5. Bidding Method: When determining the successful bid, the successful bid price will be the amount indicated in the tender document plus 10% of that amount. Therefore, each bidder shall state in their tender document an amount equivalent to 100/110 of the estimated contract amount, regardless of whether they are taxable or exempt from consumption tax and local consumption tax. 6. Deposit: ① Bid bond: Exempted. ② Contract deposit: Exempted. 7. Invalid Bids: Bids submitted by persons who do not have the participation qualifications in item 4, bids that violate the tender conditions, or bids submitted by qualified contractors who have been requested by prefectural police to be excluded as contractors related to organized crime groups and for whom such status continues after bidding and before concluding the contract, shall be deemed invalid. 8. Necessity of Contract Document Creation: Yes. 9. Basic Contract Terms, etc., for concluding a contract: Service contract terms, special provisions regarding fraudulent acts such as bid rigging, special provisions regarding exclusion of organized crime groups. 10. If the successful bidder fails to conclude the contract without justifiable reason, a penalty of 5% or more of the successful bid amount will be collected. 11. Other: ① Use of Electronic Bidding/Opening System: This project utilizes the Government Electronic Procurement System (GEPS). The tender may be canceled or this notice may be changed due to a system failure. : From the date of announcement until 5:15 PM the day before the tender date (excluding administrative holidays). If it is difficult to use the electronic bidding/opening system, paper bidding may be substituted with the approval of the contracting official. In this case, submit a "Paper Bidding Method Participation Acceptance Request" to the mailing address below by 5:15 PM the day before the tender date (excluding administrative holidays). ② Rounding: If there is a fraction of less than 1 yen in the amount equivalent to 110/100 of the amount stated in the tender document, such fraction shall be rounded down, and the amount after rounding down shall be considered the submitted amount. ③ In principle, subcontracting by persons currently suspended from bidding is not permitted. However, this does not apply if the Minister's Secretariat Health and Sanitation Supervisor, Director-General of Defense Policy Bureau, Director-General of Defense Equipment Agency, or Accounting Officer of the Director-General of Defense Equipment Agency recognizes a truly unavoidable reason. ④ Submitted Documents: Submit a copy of the qualification examination result notification for the Ministry of Defense Competitive Participation Qualifications (Unified Qualifications for All Ministries) by 5:15 PM the day before the tender date (excluding administrative holidays). Submit a reference quotation calculated at your company's "standard price" by 5:15 PM on Thursday, November 19, Reiwa 8. ⑤ If the bid is between a bidder who allows subcontracting of all or part of this contract to a person currently suspended from bidding, and a bidder who does not allow such subcontracting, the bid of the bidder who allows subcontracting of part of this contract to a person currently suspended from bidding will not be accepted. ⑥ If, after the contract is concluded, all or part of this contract is subcontracted to a person currently suspended from bidding, all or part of this contract may be canceled. ⑦ If subcontracting to a person currently suspended from bidding after the contract is concluded, approval for subcontracting must be obtained as stipulated in the "Tender and Contract Rules (Local Procurement)", and a change contract will be executed with a special provision for the determination of the price of specific items. For the determination of the price of specific items, documents confirming the manufacturing costs, etc., incurred by the subcontractor must be submitted. ⑧ If the successful bidder is a small or medium-sized enterprise as defined in Article 2, Paragraph 1 of the Small and Medium-sized Enterprise Credit Insurance Act, a "Special Provision for Partial Release of Restriction on Assignment of Claims" will be applied in addition to the applicable contract provisions. ⑨ If Article 10.6 of the Tender and Contract Rules (Local Procurement) applies, a "Special Provision for Ensuring Reliability of Information and Conducting System Research" will be applied. If Article 10.8 of the Tender and Contract Rules (Local Procurement) applies and Article 10.6 of the Tender and Contract Rules (Local Procurement) applies, a "Special Provision for Productivity Improvement Promotion System" will be applied. ⑩ If the lowest bid amount falls under the low-bid price investigation criteria for manufacturing or other contract work exceeding 10 million yen, a low-bid price investigation will be conducted. If it is deemed that the contract cannot be performed in accordance with the contract, or if it is deemed extremely inappropriate as it would disrupt the order of fair trade, the bidder may not be selected as the successful bidder. In addition, during such investigation, a breakdown of the bid amount and explanations of related materials may be requested. Failure to provide such submission or explanation, or if it is insufficient, may result in the bidder not being selected as the successful bidder on the grounds that "there is a possibility that the contract cannot be performed in accordance with its content." ⑪ Specifications Acquisition Method: Email: rikusouken.choutatsu@ext.cs.atla.mod.go.jp Subject: Notice No. XX Specification Request Email Body: Subject stated in the notice. Attached file: Copy of qualification examination result notification for Ministry of Defense Competitive Participation Qualifications (Unified Qualifications for All Ministries). ⑫ Inquiries regarding the matters stated in this document should be directed to the Procurement Section, General Affairs Division, Land Systems Research, Defense Equipment Agency. Address: 2-9-54 Fuchinobe, Chuo-ku, Sagamihara City, Kanagawa Prefecture. TEL: 042-752-2941 (Ext. 231) Attached Document: Suitability Conditions 1. Conditions: Must have experience in R&D of foundation models for UGVs or mobile robots in government agencies, independent administrative agencies, or other public institutions. This includes ongoing projects. 2. Submitted Documents: Documents that objectively prove that the conditions in Item 1 are met. The format is optional, and company name, etc., should be displayed on the submitted documents. 3. Number of Copies: 1 copy. 4. Submission Deadline: 5:15 PM on Thursday, November 12, Reiwa 8. 5. Other: (1) No false information shall be included. (2) After submitting the documents, supplementary materials and explanations may be requested by the official side. (3) Inquiries regarding submitted documents should be made by 5:15 PM the day before the submission deadline. Mail-in Bids: 1. Mail-in Bidding Method: Submit by registered mail, simple registered mail, or certified mail so that it arrives by the day before the tender date (or the immediately preceding non-holiday if the day is a holiday as defined in Article 1, Paragraph 1 of the "Act on Holidays in Administrative Organs" (Law No. 91 of 1988)). The addressee shall be "Acting Expenditure Execution Officer, Land Systems Research, Defense Equipment Agency." 2. Documents to be mailed: (1) Copy of qualification examination result notification for Ministry of Defense Competitive Participation Qualifications (Unified Qualifications for All Ministries). (2) Tender document. 3. Envelopes: The envelope containing (2) above (hereinafter referred to as "inner envelope") should be approximately Long 3 size (235mm x 120mm), with "Tender Document Enclosed" written in black or red on the front, and must be sealed. Place the sealed inner envelope together with (1) above into an outer envelope, and write "Tender Document Enclosed" on the outer envelope as well before sending. 4. Number of Bids: Only the initial bid is valid; re-bids, etc., will be considered as withdrawn. 5. Invalid Bids: In addition to the provisions of item 7 of the notice, mail-in bids that do not arrive by the deadline will be invalid. 6. Other: (1) If you wish to submit a tender by mail, you must obtain prior approval from the official. (2) Mailing Address: 2-9-54 Fuchinobe, Chuo-ku, Sagamihara City, Kanagawa Prefecture, 252-0206. To: Acting Expenditure Execution Officer, Land Systems Research, Defense Equipment Agency. "Tender Document Enclosed." Procurement Document 1 Download URL Procurement Document 2 - Procurement Document 3 - Procurement Document 4 - Procurement Document 5 -