Public Offering for the Implementation of Okuma Town School Lunch Cooking and Other Services

Public Offering for the Implementation of Okuma Town School Lunch Cooking and Other Services
1. Okuma Town School Lunch Cooking and Other Services Public Offering Implementation Guidelines 1. Purpose of the Service School lunches at compulsory education schools and lunches at certified childcare centers play an important role as part of education and childcare. Therefore, in order to ensure a stable supply of safe and nutritionally balanced lunches in Okuma Town (hereinafter referred to as "the Town"), this project aims to select a business operator for cooking and other services at school lunch facilities through a public offering and proposal method, utilizing the high technical capabilities, planning capabilities, and cost awareness of the private sector.
2. Service Details (1) Service Name Okuma Town School Lunch Cooking and Other Services Contract (2) Specifications As per the attached "Specifications" (3) Service Period ① From April 1, Reiwa 9 to March 31, Reiwa 12, for a period of 3 years.
② The period from the date of contract conclusion to March 31, Reiwa 9, shall be the preparation period for the performance of this service.
(4) Contract Limit Amount 153,000,000 yen (Total for 36 months, including consumption tax and local consumption tax) 3. Matters Regarding Proposals (1) Eligibility for Proposals Businesses that meet all of the following conditions ① to ⑫ are eligible to participate in this proposal.
Proposals from ineligible applicants will not be accepted.
① Must be a corporation with a stable management and financial foundation capable of carrying out the services.
② Must not fall under the provisions of Article 167-4 of the Local Autonomy Act (Showa 22, Cabinet Order No. 16).
③ Must not be subject to bid restrictions under the "Standards for Qualification Screening and Designation of Bidders for Okuma Town Public Works Contracts, etc." (Showa 61, October 21, Ordinance No. 1) from the date of public notice to the date of contract conclusion.
④ Must not be a business that has filed for commencement of rehabilitation proceedings or for which rehabilitation proceedings have been initiated under the Company Rehabilitation Act (Reiwa 14, Act No. 154) (excluding those for whom commencement of rehabilitation proceedings has been decided under Article 41, Paragraph 1 of the same Act) or has filed for commencement of rehabilitation proceedings or for whom rehabilitation proceedings have been initiated under the Civil Rehabilitation Act (Reiwa 11, Act No. 225) (excluding those for whom commencement of rehabilitation proceedings has been decided under Article 33, Paragraph 1 of the same Act).
⑤ Must not be a business for which bankruptcy proceedings have been initiated or for which commencement of bankruptcy proceedings has been decided under the Bankruptcy Act (Reiwa 16, Act No. 75) (including cases where the former provisions apply pursuant to Article 3, Paragraph 1 of the supplementary provisions of the same Act).
⑥ Must not be a "Bōryokudan" (organized crime group) as defined in Article 2, Item 2 of the Act on Prevention of Unjust Acts by Bōryokudan Members, etc. (Reiwa 3, Act No. 77), and must not be any of the following:
(a) Officers, etc. (If the applicant is an individual, the individual; if the applicant is a corporation, its officers, or the representative of its branch or regularly contracted office. The same applies hereinafter) are members of a Bōryokudan as defined in Article 2, Item 6 of the Act on Prevention of Unjust Acts by Bōryokudan Members, etc. (hereinafter referred to as "Bōryokudan members").
(b) Businesses substantially involved in management by Bōryokudan members or Bōryokudan.
(c) Officers, etc. who have used Bōryokudan or Bōryokudan members for the purpose of obtaining unjust profits for themselves, their companies, or third parties, or for the purpose of causing harm to third parties.
(d) Officers, etc. who directly or actively cooperate with or are involved in the maintenance and operation of Bōryokudan by supplying funds or providing benefits to Bōryokudan or Bōryokudan members.
(e) Officers, etc. who have socially reprehensible relationships with Bōryokudan or Bōryokudan members.
⑦ Must not be delinquent in paying town taxes.
⑧ Must not be delinquent in paying consumption tax or local consumption tax.
⑨ Must not be a corporation or organization whose primary purpose is religious or political activities.
⑩ Must be capable of smoothly carrying out safe, secure, and appealing school lunches for children and students in accordance with the purpose of the School Lunch Act (Showa 29, Act No. 160), and capable of preparing lunches that accommodate food allergies.
⑪ Must have experience in contracting for school lunch cooking services, etc.
⑫ Must have a head office, branch office, or business office located within Fukushima Prefecture, or plan to establish one by the start date of the contracted service, and must have a system in place to respond immediately upon the town's request.
⑬ Must not have received any disposition under the Food Sanitation Act (Showa 22, Act No. 233) within the past 3 years in relation to school lunches.
(2) Method of Obtaining Implementation Guidelines, etc. Forms, etc. related to this proposal can be downloaded from the town's website.
Distribution will not be made at the Okuma Town Hall counter or by mail, etc.
4. Schedule and List of Forms (1) Schedule Item Date Public Notice Start Wednesday, June 24, Reiwa 8 Question Submission Deadline Wednesday, July 1, Reiwa 8, 16:00 Question Answers By Wednesday, July 8, Reiwa 8 Application Submission Deadline Monday, July 13, Reiwa 8, 16:00 Notification of Participation Qualification Confirmation Friday, July 17, Reiwa 8 Proposal Submission Deadline Friday, July 31, Reiwa 8, 16:00 Review Meeting (Presentation) Mid-August, Reiwa 8 (Planned) * If there are many applicants, an initial screening based on submitted documents will be conducted, and the results will be notified. * The date and time for the review meeting participants will be notified. Notification of Review Results Mid-August, Reiwa 8 (2) List of Forms Form Number Item Form No. 1 Question Form Form No. 2 Proposal Application Form Form No. 3 Company Profile Form No. 4 List of Contracted Services for School Lunch Cooking Facilities and Large-Scale Cooking Facilities Form No. 5 Confidentiality Agreement Form No. 6 Agreement Regarding Declaration and Confirmation of Not Being a Bōryokudan or Other Anti-Social Force Form No. 7-1 to 7-5 Proposal Form Form No. 8 Price Proposal Form 5. Acceptance of Questions, etc. Questions will be accepted as follows.
(1) Acceptance Deadline Wednesday, July 1, Reiwa 8, 16:00 (Must arrive by this time) (2) Submission Method Submit via email to the Okuma Town Board of Education, General Affairs Division, Education Affairs Section, using Form No. 1 "Question Form".
The subject line of the email should be "[Question Form] Okuma Town School Lunch Cooking and Other Services Contract".
Telephone inquiries will not be accepted.
Email: kyoikusoumu@town.okuma.fukushima.jp (3) Answers Answers to questions, excluding those that may harm competitive status or other legitimate interests, will be published on the Okuma Town Hall website by Wednesday, July 8, Reiwa 8.
Individual answers will not be provided.
6. Submission of Proposal Application Forms Those who wish to participate in the proposal must submit the following application documents.
Proposals from those who do not submit these documents will not be accepted.
(1) Submission Deadline Monday, July 13, Reiwa 8, 16:00 (Must arrive by this time) (2) Submission Location Okuma Town Board of Education, General Affairs Division, Education Affairs Section, General Affairs, 73 Nishimachi, Nagatsuka, Futaba Town, Futaba District, Fukushima Prefecture (3) Submitted Documents ① Proposal Application Form (Form No. 2) ② Company Profile (Form No. 3) ③ List of Contracted Services for School Lunch Cooking Facilities and Large-Scale Cooking Facilities (Form No. 4) ④ Copy of documents proving fulfillment of service track record requirements as specified in Section 3(1)⑫ of these guidelines (4) Number of Copies 1 printed copy and PDF data (5) Submission Method Submit PDF data via email, and printed copy via mail or in person.
PDF data must arrive by the submission deadline, and confirmation of transmission is required.
Printed copies are valid if postmarked by the submission deadline.
(6) Result Notification The result of the qualification check will be notified by the town via email to the applicant by Friday, July 17, Reiwa 8.
Those who are deemed qualified will also be notified of the date and time of the proposal review.
7. Submission of Proposal Forms Those who wish to participate in the proposal must submit the following proposal documents.
(1) Submission Deadline Friday, July 31, Reiwa 8, 16:00 (Must arrive by this time) (2) Submission Location Okuma Town Board of Education, General Affairs Division, Education Affairs Section, General Affairs, 73 Nishimachi, Nagatsuka, Futaba Town, Futaba District, Fukushima Prefecture (3) Submitted Documents ① Proposal Form (Form No. 7-1 to 7-5) ② Price Proposal Form (Form No. 8) and breakdown of costs per fiscal year ③ Company Profile (Form No. 3) and financial statements or business reports for the last 2 years (showing financial status) ④ List of Contracted Services for School Lunch Cooking Facilities and Large-Scale Cooking Facilities (Form No. 4) ⑤ Confidentiality Agreement (Form No. 5) ⑥ Copy of Articles of Incorporation or Trust Deed ⑦ Copy of Corporate Registration (within 3 months of the application acceptance date) ⑧ Agreement Regarding Declaration and Confirmation of Not Being a Bōryokudan or Other Anti-Social Force (Form No. 6) 4 (4) Number of Copies/Submission Method ① For items ① to ⑧, submit 1 printed copy and PDF data. ② For the PDF data for the review meeting, combine ① Proposal Form, ② Price Proposal Form, ③ Company Profile (excluding financial statements), and ④ List of Contracted Services for School Lunch Cooking Facilities and Large-Scale Cooking Facilities into a single PDF file. (In the order of ③, ①, ②, ④) (5) Submission Method Submit PDF data via email, and printed copies via mail or in person.
PDF data must arrive by the submission deadline, and confirmation of transmission is required.
Printed copies are valid if postmarked by the submission deadline.
8. Content of Proposal Forms Proposal forms should be prepared after confirming the details in the separately provided specifications, etc.
(1) Proposal Content ① Basic concept regarding childcare center lunches and school lunches.
② Hygiene management system.
③ Crisis management system.
④ Implementation system for services, etc.
⑤ Education and training for service personnel.
(2) Points to Note Provide concrete proposals that can smoothly and reliably execute each service described in the specifications.
9. Points to Note Regarding Submission of Proposal Forms, etc. (1) Disqualification or Invalidation Disqualification or invalidation may occur in the following cases.
① If the proposal forms, etc. are submitted after the deadline.
② If false information is included in the submitted documents.
③ If the proposed price exceeds the contract limit amount.
④ If the submitted documents are incomplete.
⑤ If any act affects the fairness of the review.
⑥ If the proposer (officers, etc.) is arrested or indicted for a crime under the Penal Code during the period from the contract conclusion date to the contract conclusion date.
⑦ If it is found to be in violation of these guidelines.
⑧ If any other matter instructed by the town in advance is violated.
(2) Prohibition of Multiple Proposals Proposal applicants cannot submit multiple proposal forms.
(3) Withdrawal If withdrawing after submitting proposal forms, etc., submit a withdrawal letter (any format).
(4) Cost Burden All expenses related to the proposal shall be borne by the applicant.
(5) Other ① The town may, at its discretion, request additional documents from the proposer to examine the feasibility of the proposal.
② Submitted proposal forms will not be returned.
5. Review Matters (1) Review Method The town will comprehensively evaluate the proposal content through the Review Committee for this service and identify the contract candidate (sole discretionary contract candidate).
(2) Review Meeting (Presentation) The review will be conducted through proposal forms and presentations by the proposers.
The party identified in this review will be the contract candidate, and contract conclusion procedures will be carried out.
① Date and Venue Mid-August, Reiwa 8 (Planned) Okuma Town Hall Presentation: within 20 minutes, Hearing: approximately 10 minutes.
② Evaluation Items (As per Table 1) (Table 1) Evaluation Items Evaluation Criteria Basic concept regarding childcare center lunches and school lunches · Concept, philosophy, and policy regarding childcare center lunches and school lunches · Role as a service contractor · Concept and proposals regarding food education and local production for local consumption Hygiene management system · Concept and initiatives regarding hygiene management · Unique manuals and check systems · Health management system for service personnel Crisis management system · Preventive measures against sudden accidents, food poisoning, foreign object contamination, etc. · Basic concept and accident prevention measures for food allergy response · Cooperation system with government and community in case of disaster Implementation system for services, etc. · Number of personnel assigned, qualifications/experience of assigned personnel, organizational structure · Initiatives for securing competent personnel, recruitment plan · Management system for services and service personnel · Initiatives for long-term retention of service personnel · System for securing replacement personnel due to vacancies · Education and training for service personnel · Human resource development policy · Education and training system for hygiene management, cooking skills improvement, and food allergy response · Preparation before service commencement, training plan, operational readiness cooperation system Service execution capability · Company size (capital, number of employees, etc.) and financial status · Track record of contracting school lunch cooking services, etc. Proposed Price · Proposed price for the proposal ③ Selection Method The proposal content will be evaluated and scored, and the proposer with the highest total score will be selected.
However, those whose average score from the committee members is less than half of the total score will not be selected.
In case of a tie in the total score, the proposer with the lower estimated price will be ranked higher. If the estimated prices are also tied, the ranking will be determined by the consensus of the review committee.
④ Notification, etc. The town will promptly notify applicants of the review results.
Appeals regarding review results or selection content will not be accepted.
6. Other · Even if there is only one proposer, this review will be conducted.
· The presenter at the presentation shall be limited to 3 people per company.
· The presentation shall be based on the submitted proposal form.
Furthermore, the content of the explanation at the review meeting and the answers to questions from the review committee members shall be included in the proposal.
· Preparation of equipment, etc. on the day of the presentation will be notified separately along with the date and time.
11. Contract Conclusion, etc. (1) Consultation on Specifications The town will consult with the selected contract candidate to finalize the specifications for the contracted services and then conclude the contract.
(2) Determination of Contract Amount The contract amount will be determined based on the specifications finalized through consultation, and a revised quotation will be requested.
The quoted price shall not exceed the estimated amount proposed.
(3) Other If consultation between the contract candidate and the town does not reach an agreement, or if the contract candidate withdraws from the contract, the town will consult with the proposer with the next highest total score in the review results.