Renovation Work for Substation Equipment Central Monitoring System

Procurement Item Number: 0000000000000629920 Procurement Type: Public Notice of General Competitive Bidding (Non-WTO Target) Classification: Simple Construction Procurement Procurement Item Name: Renovation Work for Substation Equipment Central Monitoring System Publication Start Date: October 28, Reiwa 8 Publication End Date: December 10, Reiwa 8 Procurement Organization: House of Representatives Procurement Organization Location: Tokyo Notice Content: PUBLIC NOTICE OF BIDDING (Construction Work) We will conduct a general competitive tender as follows. Date: October 28, Reiwa 8 Authorized signatory for disbursement: Hideyuki Kondo, Deputy Director, General Affairs Department, House of Representatives, Acting Chief of Accounting Division This matter will be conducted through bidding and bid opening/closing procedures using the "Electronic Procurement System" (Procurement Portal https://www.p-portal.go.jp/pps-web-biz/UZA01/OZA0101). If the electronic procurement system cannot be used, bidding procedures may be conducted entirely in writing with the approval of the authorized signatory for disbursement (referred to as the "Paper Bidding Method" in bidding procedures). 1. Construction Overview (1) Construction Name: Renovation Work for Substation Equipment Central Monitoring System (2) Construction Location: 1-7-1 Nagata-cho, Chiyoda-ku, Tokyo, and other locations. (3) Construction Details: This construction involves the following electrical equipment work. Building Name/Building Overview: Main Building: SRC structure, 3 floors above ground (partially 4 floors), 1 basement floor. Total floor area: 25,110.00㎡ Annex: SRC structure, 4 floors above ground, 1 basement floor. Total floor area: 8,638.00㎡ South Annex: RC structure, 1 floor above ground, 2 basement floors. Total floor area: 1,499.00㎡ Visitor Center: RC and part SRC, S structure, 2 floors above ground, 2 basement floors. Total floor area: 3,936.81㎡ First Annex: SRC structure, 5 floors above ground, 1 basement floor. Total floor area: 6,317.00㎡ Second Annex: SRC structure, 10 floors above ground, 3 basement floors. Total floor area: 36,238.93㎡ Second Diet Members' Hall: S, RC, SRC structure, 12 floors above ground, 4 basement floors. Total floor area: 90,644.59㎡ Speaker's Residence: RC structure, 2 floors above ground, 1 basement floor. Total floor area: 3,682.32㎡ Main Content: Renovation work for the central monitoring and control system. (4) Construction Period: From the day after the contract is concluded until June 30, Reiwa 10. (5) Construction Implementation Method: This construction is subject to the comprehensive evaluation and contract award system (施工能力評価型（施工能力評価型Ⅰ型）に相当する。) which determines the successful bidder by comprehensively evaluating price and non-price factors, after receiving confirmation of bidder qualifications documents, etc., which include "Enterprise and Assigned Technician Capabilities" and "Construction Plan (Simple Construction Plan)" at the time of bidding. (Equivalent to "Type I Construction Capability Evaluation" in the "Guidelines for the Operation of Comprehensive Evaluation and Contract Award System for Direct Construction Projects by the Ministry of Land, Infrastructure, Transport and Tourism (March 2013)"). (6) This construction will be conducted through bidding and bid opening/closing procedures using the "Electronic Procurement System (https://www.geps.go.jp/)". If the electronic procurement system cannot be used, bidding participation may be conducted using the "Paper Bidding Method" with the approval of the authorized signatory for disbursement. 2. Competition Participation Qualifications: (1) Not falling under the provisions of Articles 70 and 71 of the Public Accounting Act (Imperial Ordinance No. 165 of 1947). (2) Not a party for whom bankruptcy proceedings have been initiated under the Company Rehabilitation Act (Law No. 154 of 2002) or for whom rehabilitation proceedings have been initiated under the Civil Rehabilitation Act (Law No. 225 of 1999) (excluding those who have been re-certified for general competitive bidding qualifications by the House of Representatives after the commencement of proceedings). (3) Must have been certified with general competitive bidding qualifications of Grade A or B for electrical construction work by the House of Representatives for Reiwa 7 and 8. However, for those who have been re-certified as mentioned in (2) above, the qualifications after re-certification shall apply. (4) Must have experience in constructing similar or analogous工事 (construction projects) that have been completed and delivered as the prime contractor since April 1, 2011, meeting the following requirements (experience as a member of a joint venture is limited to cases where the investment ratio is 20% or more. For construction projects ordered by the House of Representatives, those with a construction performance rating of less than 65 points are excluded. The same applies to construction projects ordered by ministries and agencies that mutually utilize construction performance ratings and fall under "Construction Performance Rating Mutual Utilization Applicable Projects (Refer to Tender Documents)" (hereinafter referred to as "Construction Performance Rating Mutual Utilization Applicable Projects")). For ongoing construction joint ventures, it is sufficient if one of the members has experience in constructing similar or analogous工事 meeting the following requirements, completed and delivered as the prime contractor. Construction experience in building construction (all-inclusive) is not included. Similar工事 means construction projects that meet the following content: - Electrical equipment construction projects including the new installation or renovation of central monitoring and control systems for substation equipment, with 2,000 or more management points. Analogous工事 means construction projects that meet the following content: - Electrical equipment construction projects including the new installation or renovation of central monitoring and control systems for substation equipment, with 1,000 or more management points. (5) The construction plan (simple construction plan) must be appropriate. The subject of the construction plan request is as follows: - Points of focus and construction methods for ensuring quality in the construction of central monitoring and control equipment. (6) A chief engineer or supervising engineer (hereinafter referred to as "assigned engineer") who meets the following criteria must be assigned exclusively to the construction work (including cases where the proviso of Article 26, Paragraph 3 of the Construction Industry Act applies). However, if Article 26, Paragraph 3 of the said Act applies, exclusive assignment is not required. Furthermore, exclusive assignment is not required during periods when the construction site is clearly inactive, such as the period between the conclusion of the contract and the commencement of on-site construction, or the period after construction completion when only administrative procedures remain, and during periods when only factory production is active. A. Must be a Class 1 or Class 2 Electrical Construction Management Engineer or possess equivalent or higher qualifications (Refer to Tender Documents). B. Must have experience in constructing similar or analogous工事 (construction projects) meeting the requirements in (4) above, completed and delivered as the prime contractor since April 1, 2011 (experience as a member of a joint venture is limited to cases where the investment ratio is 20% or more. For construction projects ordered by the House of Representatives or "Construction Performance Rating Mutual Utilization Applicable Projects," those with a construction performance rating of less than 65 points are excluded). For ongoing construction joint ventures, it is sufficient if one of the members has experience in constructing similar or analogous工事 meeting the requirements in (4) above, completed and delivered as the prime contractor. However, construction experience in building construction (all-inclusive) is not included. C. For construction projects requiring a supervising engineer upon award of the contract, the assigned engineer must possess a supervising engineer qualification certificate and a certificate of completion of supervising engineer training. D. Direct and continuous employment relationship is required for the assigned engineer, so documents that can prove this must be attached. Failure to provide such proof may result in exclusion from bidding. Continuous employment relationship means an employment relationship of 3 months or more prior to the date of bid application (during the confirmation of bidder qualifications application). Furthermore, it is possible to submit documents for the assigned engineer with multiple candidates due to the inability to determine the assigned engineer at the time of submitting the application for confirmation of bidder qualifications (hereinafter referred to as "Application") and the confirmation of bidder qualifications documents (hereinafter referred to as "Documents"). (7) Must not be under a bid suspension based on the "Procedures for Suspension of Bidding, etc., Related to Construction Contracts Ordered by the House of Representatives" (Decision of the Secretary-General dated June 27, Reiwa 14) during the period from the deadline for submission of the Application, Documents, and Construction Plan to the time of bid opening. (8) If there is construction experience as the prime contractor completed between April 1, Reiwa 6 and March 31, Reiwa 8 for the relevant type of construction among those ordered by the House of Representatives or "Construction Performance Rating Mutual Utilization Applicable Projects," the average construction performance rating for such construction must be 60 points or more. (9) There must be no capital or personnel relationship between bidders (excluding cases where all parties with capital or personnel relationships are members other than the representative of the joint venture). (Refer to Tender Documents). (10) Must not be a construction company substantially controlled by a gangster or equivalent, as requested for exclusion from construction projects ordered by the Ministry of Land, Infrastructure, Transport and Tourism by the police authorities, and must not be in such a state. 3. Matters Related to the Comprehensive Evaluation and Contract Award System: (1) Mechanism of Comprehensive Evaluation and Contract Award System: The successful bidder for this construction will be determined by the following method. A. A standard score of 100 points will be given if the competition participation qualifications shown in 2. are met. B. Additional points of up to 20 points will be awarded based on the evaluation items in (2) below. C. The successful bidder will be determined using the value calculated by dividing the total score (standard points + additional points) by the bidder's bid price (hereinafter referred to as "evaluation value"). (2) Evaluation Items: The following items will be evaluated. A. Matters related to the company's capabilities. B. Matters related to the capabilities of the assigned engineer. (3) Criteria for Bid Evaluation: The concept for awarding additional points in the comprehensive evaluation for this construction will be in accordance with the tender documents. (4) Determination of Successful Bidder: Bidders will submit bids based on price and proposals for the evaluation items shown in (2) above. The bidder who meets the requirements of A and B below and has the highest evaluation value {Evaluation Value = (Standard Points + Additional Points) / Bid Price} will be the successful bidder. A. The bid price must be within the limit of the estimated price. B. All minimum requirements must be met. If there are two or more bidders with the highest evaluation value, a lottery will be held to determine the successful bidder. 4. Bidding Procedures, etc.: (1) Department in Charge: Contract Section, Electrical Facilities Division, General Affairs Department, House of Representatives 1-7-1 Nagata-cho, Chiyoda-ku, Tokyo, 100-0014 Phone: 03-3581-5111 Extension 35300 Location for in-person submission: 7th Floor, House of Representatives Second Annex Building, 1-6-3 Nagata-cho, Chiyoda-ku, Tokyo. (2) Period, Place, and Method for Delivery of Tender Documents, etc.: A. Delivery Period: From 9:00 on Thursday, October 29, Reiwa 8 to 17:00 on Wednesday, December 9, Reiwa 8. Excluding holidays as defined in Article 1 of the Act on Holidays in Institutions Established in the Diet (hereinafter referred to as "Holidays"). B. Delivery Place: Same as (1). C. Other: Those wishing to receive tender documents, etc., must bring a CD-R (unused) to (1) within the period specified in A. The electronic files of the tender documents, etc., will be duplicated onto the brought CD-R and provided free of charge. Those wishing to receive them should contact (1) in advance. Mail delivery is also available, but those who wish to receive it by mail must contact (1) in advance and send the CD-R and a return envelope with the required postage affixed. (3) Period, Place, and Method for Submission of Application, Documents, and Construction Plan: A. Submission Period: From 9:00 on Thursday, October 29, Reiwa 8 to 17:00 on Thursday, November 12, Reiwa 8. For in-person submissions, excluding holidays. B. Submission Method: Contact (1) and submit via the electronic procurement system. For paper bidding, contact (1) and submit by mail or in person. (4) Period, Place, and Method for Submission of Bids: A. Submission Period: From 9:00 on Monday, November 30, Reiwa 8 to 17:00 on Wednesday, December 9, Reiwa 8. For in-person submissions, excluding holidays. B. Submission Method: Contact (1) and submit via the electronic procurement system. For paper bidding, contact (1) and submit by mail or in person. (5) Date and Place of Bid Opening, etc.: A. Date and Time: 10:00 on Thursday, December 10, Reiwa 8. B. Place: 3rd Floor, House of Representatives Second Annex Building, Building Engineering Division, Bid Room, and the Electronic Procurement System. In the event of a system failure in the electronic procurement system, the date and time may be changed to a separately notified date. 5. Other: (1) Language and Currency to be used in bidding and contract procedures: Japanese language and Japanese currency. (2) Bid Bond and Contract Deposit: A. Bid Bond: Exempt. B. Contract Deposit: To be paid. (3) Requirements for Bidders: Those wishing to participate in this general competitive bidding must submit the documents specified in the tender documents by the date designated by the authorized signatory for disbursement. Bidders must respond to any requests for explanation regarding the submitted documents from the authorized signatory for disbursement up to the day before the bid opening. (4) Invalid Bids: Bids submitted by parties who do not meet the competition participation qualifications specified in this notice, bids submitted by parties who have made false statements in their applications or documents, and bids that violate the conditions of bidding will be considered invalid. (5) Requirement for Contract Creation: Required. (6) Method of Determining the Successful Bidder: The successful bidder will be determined among those who have passed the confirmation of competition participation qualifications according to 3.(4) (Refer to Tender Documents). However, if it is determined that the bidder who would be the successful bidder may not be able to perform the contract in accordance with its terms due to the bid price, or if it is determined to be significantly inappropriate due to the possibility of disrupting the order of fair trade by concluding a contract with that bidder, the bidder with the highest evaluation value among other bidders who submitted bids within the limit of the estimated price may be selected as the successful bidder. (7) If false statements are made in the submitted documents, bid suspension measures may be imposed based on the "Procedures for Suspension of Bidding, etc." (8) Whether there is a plan to conclude a contract for other construction work directly related to this construction work by discretionary contract with the contractor of this construction: None. (9) Other details are in the tender documents and the "House of Representatives Competitive Contract Bidding Rules." 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