Shiba 1st Main Canal Debris Removal Facility Functional Diagnosis Services Contract

Shiba 1st Main Canal Debris Removal Facility Functional Diagnosis Services Contract Date: July 31, Reiwa 8 (2026) 1. Contract Number 3. Place of Performance 4. Deadline for Performance 5. Estimated Price 6. Matters concerning the setting of minimum bid price, etc. 7. Payment Terms 8. Payment Method 10. Period of Liability for Defects 1. Announcement Period and Method 2. Period and Place for Obtaining Design Documents 3. Period for Inquiries regarding Design Documents, etc. From the date of announcement to 6. Period for Posting Answers to Inquiries regarding Design Documents, etc. In accordance with the provisions of Article 167-6, Paragraph 1 of the Local Autonomy Act Enforcement Regulations (Showa 22, Cabinet Order No. 16) (hereinafter referred to as "the Regulations"), the following is announced. 5. Mayor of Okayama City 2026023023-10 I. Matters concerning the bid 2. Method for Inquiries regarding Design Documents, etc. "Common Matters for Public Invitation for Bids for Consulting Services, etc." (hereinafter referred to as "Common Matters") As per Article 13 Design services Functional diagnosis of point structures (airport): 0.5 facilities Functional diagnosis of point structures (debris removal equipment): 1 unit Investigation services Functional diagnosis on-site survey (point structures): Airport, 0.5 facilities Functional diagnosis on-site survey (debris removal equipment): 1 unit Functional diagnosis close visual inspection (point structures): Airport, 1 set Outline diagnostic survey (debris removal equipment): 1 unit Concrete survey/testing: 1 set Coating survey/analysis: 1 sample ① If a person who has become the subject of confirmation of eligibility for this bid falls under Article 14 (4) or (5) of the Common Matters, they shall be disqualified. Until 4:00 PM Inquiries will only be accepted via email. * Please clearly state your name and contact phone number in the email body. Note that there may be differences in the time required for transmission due to the performance of the computer used and the connection status of the communication lines, so please make inquiries with sufficient time. Also, please use a clear subject line for your email, such as "Bid Inquiry (XXX Service Contract)". From the date of announcement until bid opening, it will be posted on the bid and contract homepage. 12. Other ② This service is eligible for assignment of claims through the use of electronic record claims. However, only PO Finance is eligible for electronic record claims. If you wish to use this service, the successful bidder of this bid must submit the "Electronic Record Claim Usage Application Form" (posted on the Okayama City website, "Bid and Contract Page" -> "Consulting (Contract Division Ordered)" -> "Bid Information [Consulting]" -> "Forms [Consulting]") to the Contract Division in person within 7 days from the date of award decision to contract conclusion (principle of 7 days) and obtain approval from the city. If the city approves the use, the contractor of this bid will not be able to claim the advance payment related to I-7(1) regardless of whether electronic record claims are used. 7. Place for Posting Answers to Design Documents, etc. Place for Submitting Inquiries regarding Design Documents, etc. It will be posted on the bid and contract homepage under "Consulting (Contract Division Ordered) -> Bid Information [Consulting] -> List of General Competitive Bids". Wednesday, August 19, Reiwa 8 (2026) Agricultural, Forestry and Fisheries Promotion Division, Kita Ward Office Regarding the Implementation of Public Invitation for Bids (Consulting Services, etc.) (Announcement) From 4:00 PM until bid opening March 31, Reiwa 9 (2027) Shiba 1st Main Canal Debris Removal Facility Functional Diagnosis Services Contract 9. Bid Bond and Contract Deposit 11. Scope of Work Publicly announced after award decision Minimum bid price setting project Payment after completion 2 years Email address: kitakunourin@city.okayama.jp From the date of announcement until bid opening, it will be posted on the bid and contract homepage, so please download and obtain it. II. Matters concerning bid procedures 4. Masao Omori Service Name ① Advance Payment: Yes ② Partial Payment: No Natsukawa, Kita Ward, Okayama City Monday, August 17, Reiwa 8 (2026) 9. Bid Acceptance Period 10. Bid Opening Date and Time and Place 1. Eligibility for Bidding Common Matters 2. Main Industry Classification 5. In-city/Out-of-city Contractor Classification Thursday, August 20, Reiwa 8 (2026) to Monday, August 24, Reiwa 8 (2026) Until 4:00 PM 5:15 PM Eligibility Confirmation Application Documents Application forms, etc., should be prepared in advance so that they can be submitted promptly after the bid opening. Okayama City Hall (Main Building), 5th Floor, Bid Room Track Record: Not required In-city contractors or contractors treated as in-city III. Qualifications required for bidders "Civil Engineering Consulting Services" 6. "Agricultural Engineering" 4. Divisions requiring registration with the Ministry of Land, Infrastructure, Transport and Tourism Okayama City Registered Divisions (Sub-classification) 3. "Agricultural Engineering" As per Common Matters Article 1 13. Deadline for Submission of Eligibility Confirmation Application Documents (Excluding city holidays as defined by the Okayama City Holiday Ordinance (hereinafter referred to as "Holidays")) (3) Copy of the cover page with the confirmation stamp from the Ministry of Land, Infrastructure, Transport and Tourism and the page showing the registered division of the Current Status Report (Form No. 16 related to Article 7 of the Consulting Engineer Registration Regulations). Thursday, August 27, Reiwa 8 (2026) 8. Other Conditions None 7. Qualifications of Proposed Personnel, etc. 8:00 AM 11:21 AM From 4:00 PM Tuesday, August 25, Reiwa 8 (2026) * If re-bidding is performed, bids will be accepted until 3:00 PM on the day of the first bid opening, and bidding will commence at the same time. Therefore, bidders should check for the presence of re-bids on the "Bid Status List" of the electronic bidding system ("Procurement Organization: Okayama City -> Construction, Consulting, etc. -> Electronic Bidding System -> Bid Status List") after the bid opening date specified in II-10. For those who submitted written bids, notification will be sent via FAX, etc. As per Common Matters Articles 3 and 5 * Please bid after confirming the answers to the design documents. * Please note that the electronic bidding system is available from 8:00 AM to 9:00 PM. 11. Method of Submitting Eligibility Confirmation Application Documents As a result of the bid opening, those who have become the subject of confirmation of eligibility according to Common Matters Article 4(7) must submit the eligibility confirmation application documents and attached documents (hereinafter referred to as "Application Documents, etc.") either by the method of the electronic bidding system specified in Common Matters Article 8(2) or by bringing them to the Contract Division, and undergo confirmation of eligibility. Furthermore, the submission method for those requested to submit Application Documents, etc. according to Common Matters Article 8(8) is limited to bringing them to the Contract Division. However, this does not apply if the person subject to confirmation is found to fall under any of Common Matters Article 7 or Article 14(4) or (5) before submitting the Application Documents, etc. * No other methods will be accepted. Please note that no content verification of the application documents will be performed at the counter. (1) General Competitive Bidding Eligibility Confirmation Application Form (Form No. 1) (2) Statement of Suspension of Designation, etc. (Form No. 2) 12 1 (1) (2) (3) (4) (5) Common Matters for Public Invitation for Bids for Consulting Services, etc. Matters concerning qualifications required for bidders Not falling under Article 167-4 of the Regulations and Article 2, Paragraph 1 of the Okayama City Contract Regulations (Heisei 1, City Ordinance No. 63; hereinafter referred to as "the Regulations"). Eligibility for general competitive bidding has been determined based on the "Matters Concerning Qualifications and Examination for Participation in Competitive Bidding in Okayama City" (Showa 61, City Announcement No. 120), and for the designated services (if the designated services cover multiple industries and divisions, the primary industry and division shall apply). Obtain an IC card that stores the electronic certificate issued by the primary industry, and complete user registration with Okayama City on the electronic bidding system before submitting the bid. Furthermore, the validity period of the IC card must be after the bid opening date and time. Matters concerning restrictions on bidding eligibility In the case of low-bid price investigation target services (hereinafter referred to as "low-bid target services") defined in the "Okayama City Consulting Services Low-Bid Price Investigation Implementation Guidelines" (hereinafter referred to as "Low-Bid Price Investigation Guidelines"), bids for low-bid prices will be deemed invalid or disqualified. If the performance deadline is extended for reasons not attributable to the bidder, the deadline for participating in bids for other low-bid target services shall be until the performance deadline before the extension of the contract. Matters concerning the submission of bids Number of bids: Up to 2 times. Bidders must submit their bids by registering their bid amount using the electronic bidding system from the bid acceptance start date and time registered for the target services to the bid acceptance deadline. If the bidder becomes a subject of confirmation of eligibility according to Article 9, Paragraph 5 of the "Okayama City Consulting Services Electronic Bidding Implementation Guidelines" (hereinafter referred to as "Electronic Bidding Guidelines") or Article 7, Paragraph 6 of the "Okayama City Consulting Services Mail Bidding Implementation Guidelines" (hereinafter referred to as "Mail Bidding Guidelines"), they shall not be allowed to participate in bids for other low-bid target services until the performance of the contract related to the bid is completed (or until the successful bidder of the bid is determined, if the bidder subject to confirmation is not the successful bidder). In this case, if the bidder subject to confirmation is currently participating in bids for other low-bid target services, they may participate in subsequent procedures for the target services in writing after obtaining the Mayor's approval. However, this applies only if the bid opening date for the target services is within the validity period of the IC card and the IC card is being reissued. ① If the IC card required for electronic bidding becomes unusable due to reasons not attributable to the bidder, such as disaster or theft. ② Other unavoidable circumstances deemed by the city. Submit the bid by registering the bid amount using the electronic bidding system with the IC card within the period until the bid acceptance deadline. For those who have completed user registration on the electronic bidding system after obtaining an IC card, in the following cases (excluding cases where the IC card becomes unusable due to loss, expiration, blocking, or damage due to the bidder's responsibility), submit the "Written Bid Participation Approval Application Form" (Form No. 1, posted on the "Bid and Contract Homepage" -> "Electronic Bidding" -> "Guides and Forms" -> "Electronic Bidding Guide Page") to the Contract Division at least one hour before the bid acceptance deadline. Those who have changed to written bidding will not be allowed to change or revert to electronic bidding for the target services. In case ③, the bidder must fill out the "Written Bid Form" (posted on the "Bid and Contract Homepage" -> "Consulting (Contract Division Ordered)" -> "Bid Information [Consulting]" -> "Forms [Consulting]") and submit it in a sealed envelope to the Contract Division by the bid acceptance deadline, with the name of the contractor and the service name written on the front of the envelope (refer to "Written Bidding for Electronic Bidding Cases" on the "Bid and Contract Homepage" -> "Electronic Bidding" -> "Guides and Forms" -> "Electronic Bidding Guide Page"). When determining the successful bidder, the amount registered in the bid form (for bidders submitting written bids as stipulated in (3), the amount written on the bid form) plus an amount equivalent to 10/100 of that amount (if there is a fraction of less than 1 yen, that fraction shall be rounded down) will be considered the winning bid price. Therefore, bidders must register the amount equivalent to 100/110 of their estimated contract price on the electronic bidding system, regardless of whether they are taxable or non-taxable. Submitted bids cannot be corrected, exchanged, or withdrawn. Except in cases where there is a particular need, bid withdrawal after submission of the bid is not permitted. However, this does not apply to cases where a bid is withdrawn between the opening of the first bid and the submission of the bid for the second bid (hereinafter referred to as "re-bid"). Bids other than those stipulated in the Electronic Bidding Guidelines are not permitted. Comply with the provisions of the Regulations when bidding. (2) In the case of electronic bidding, bidders must enter any 3-digit number in the lottery number field when registering the bid amount. (3) In the case of written bidding, bidders must enter any 3-digit number in the lottery number field of the bid form ("000" cannot be entered). If no number from "001" to "999" is entered in the lottery number field, it will be considered as "999" regardless of Article 6(7). In such cases, the bidder's bid will be invalidated. If the target service is a minimum bid price setting project, bids below the minimum bid price will be disqualified. In the first bid, the bid executor shall immediately suspend the determination of the successful bidder if there is one or more bidders who submitted bids at a price less than or equal to the pre-tax estimated price (hereinafter referred to as "valid bids") excluding bids that are invalidated or disqualified according to (3) or (4). If there are no valid bids, a re-bid will be held. Matters concerning bid opening methods, etc. Bid opening shall be conducted at the date and time and place specified in the announcement. If there are bidders submitting written bids as stipulated in (3), the bid opening shall be conducted after registering the written bids in the electronic bidding system at the date and time and place specified in the announcement. As a result of the bid opening, if it is clear that the bidder's bid falls under any of Article 6(1) to (12) without needing to confirm eligibility based on the application documents, etc. (hereinafter referred to as "eligibility confirmation"), and if there are two or more such bidders, the order shall be determined by electronic lottery. The lottery method is as follows: