Public invitation to tender for the purchase of desks and chairs for the Seiwa Community Center

Public invitation to tender for the purchase of desks and chairs for the Seiwa Community Center Fukuchiyama City Announcement No. 113. We hereby announce the public invitation to tender for the purchase of desks and chairs for the Seiwa Community Center as follows. Date: September 14, Reiwa 8 Mayor of Fukuchiyama City: Kazuo Ohashi 1. Matters for public invitation to tender (1) Project name: Purchase of desks and chairs for the Seiwa Community Center (2) Project overview: Purchase of desks and chairs for the Seiwa Community Center (3) Delivery location: Seiwa Community Center, Fukuchiyama City (4) Delivery deadline: Friday, March 26, Reiwa 9 (Delivery date: Late February to late March, Reiwa 9 (to be adjusted due to renovation work)) (5) Project details: As per the specifications provided separately (6) Contract type: Goods sales contract 2. Tender participation qualifications The requirements for tender participation are as follows: (1) Not falling under the provisions of Article 167-4 of the Local Autonomy Act Enforcement Order (Cabinet Order No. 16 of 1947). (2) Not currently subject to a suspension of designation based on the "Fukuchiyama City Designated Competitive Tender Participant Designation Suspension Handling Guidelines" (Fukuchiyama City Announcement No. 137 of Reiwa 15) or designation suspension criteria established by other contracting agencies such as national government entities. (3) Not currently subject to a suspension of tender participation eligibility based on the "Fukuchiyama City Anti-Boryokudan Measures Guidelines" (Fukuchiyama City Announcement No. 126 of Reiwa 23). (4) Must be registered in the "Steel Furniture (desks, chairs, etc.)" category of the Reiwa 8 Fukuchiyama City Designated Competitive Tender Participant Register, and have headquarters, main office, branch, or business office within Fukuchiyama City. 3. Tender participation application Those wishing to participate in the tender must apply and have their eligibility confirmed as follows: (1) Application period: From the date of announcement until Thursday, September 24, Reiwa 8, from 8:30 AM to 5:15 PM. However, excluding Saturdays, Sundays, and public holidays. (2) Submission location: 620-0045 Kyoto Prefecture, Fukuchiyama City, Ekimaecho 400, Fukuchiyama City Central Community Center Tel: 0773-22-9551 (Direct) (3) Submission method: In person or by mail. However, it must arrive by the deadline. (4) Documents to submit: a. Fukuchiyama City Public Tender Participation Application Form (specified form) b. Pledge (specified form) (5) Confirmation of tender participation eligibility: a. Those whose eligibility is confirmed as "No" will be contacted by phone by 5:00 PM on Friday, September 25, Reiwa 8, and a written explanation will be sent later. b. Those whose eligibility is confirmed as "Yes" will be notified by fax or phone by 5:00 PM on Friday, September 25, Reiwa 8. A "Tender Participation Eligibility Certificate" will be issued later. 4. Inquiries and equivalent product applications For inquiries regarding the tender, please fill out the designated inquiry form with the details of your inquiry. For equivalent product applications, please fill out the designated application form for approval of delivery with equivalent products, attach documents that show specifications such as catalogs, and submit them to the Fukuchiyama City Central Community Center via email or fax. (1) Submission period: From the date of announcement until 5:15 PM on Monday, September 28, Reiwa 8. (2) Submission location: Fukuchiyama City Central Community Center Email address: chukou■city.fukuchiyama.lg.jp *Please replace ■ with @. Fax: 0773-45-8501 (3) Response deadline: By 5:00 PM on Tuesday, September 29, Reiwa 8. All inquiries and equivalent product applications will be compiled and answered via email or fax to all participants whose eligibility is confirmed as "Yes" on the response date. 5. Tender security deposit Exempted in accordance with Article 117, Paragraph 1, Item 3 of the Fukuchiyama City Financial Regulations (Fukuchiyama City Regulations No. 1 of Reiwa 54). If the successful bidder fails to conclude the contract, a penalty equivalent to 5% of the successful bid amount will be collected when the tender security deposit is exempted. 6. Tender date and location (1) Date and time: From 10:00 AM on Thursday, October 1, Reiwa 8 (2) Location: Fukuchiyama City Hall Old Main Building 1st Floor, Tender Room 7. Tender method, etc. (1) The tender will be conducted in accordance with the provisions of the Local Autonomy Act (Act No. 67 of 1947), its Enforcement Order, and the Fukuchiyama City Financial Regulations. (2) If bidding by an agent, a letter of attorney must be submitted before bidding. (3) The number of bids shall be within 3 times. (4) A bidder cannot exchange, change, or cancel a submitted bid form. (5) The bid form shall be placed in an envelope, sealed, and the name (or trade name or company name for corporations) shall be written on the front of the envelope, and the envelope shall be sealed on the opening part. However, this does not apply if a re-bid is to be conducted immediately. (6) If, after opening the bids, there are no bids within the limit of the estimated price, a re-bid may be conducted. (7) If a re-bid is to be conducted, it will be done immediately on the spot. (8) In the case of the preceding paragraph, bidders who submitted invalid or disqualified bids among those who participated in the previous bid cannot participate. (9) If there are two or more bidders with the same lowest bid price that would be the successful bidder, a lottery will be held among those bidders to determine the successful bidder. (10) Bids by mail are not accepted. (11) The successful bid amount will be the amount written on the bid form plus 10% of that amount (if there is a fraction of less than 1 yen, that fraction will be rounded down). Therefore, bidders should write the amount equivalent to 100/110 of their estimated contract desired amount on the bid form, regardless of whether they are a taxable or exempt business operator for consumption tax and local consumption tax. 8. Invalid bids Bids that fall under any of the following categories are invalid: (1) Bids by persons who violate the tender qualifications or tender conditions. (2) Bids submitted by the same person (including cases where they bid as another agent) for the same tender. (3) Bids with errors or omissions in amounts, names, seals, or important characters, or bids with corrected amounts. (4) Bids where the project name, trade name, or company name is not written, has a significant error, or lacks the bidder's seal. (5) Bids where the intention is unclear due to misspellings or omissions. (6) Bids made by persons who submitted false applications or notifications. (7) Bids recognized as having been made through collusion or other fraudulent acts. (8) Other bids that violate tender conditions. 9. Contract security deposit A deposit equivalent to 10% or more of the contract amount must be paid. In this case, the provision of collateral as stipulated in Article 117, Paragraph 2 of the Fukuchiyama City Financial Regulations may be substituted for the payment of the contract security deposit. Furthermore, if any of the items in Article 148, Paragraph 1 of the Fukuchiyama City Financial Regulations are met, the deposit may be exempted in whole or in part. 10. Requirement for contract creation: Required 11. Language and currency used in contract procedures: Japanese and Japanese currency 12. Contact information: Fukuchiyama City Central Community Center Tel: 0773-22-9551 Fax: 0773-45-8501 Specifications 1. Contract number: Kyo Ko No. 8 Subject: Purchase of desks and chairs for the Seiwa Community Center 2. Delivery location: 446 Haishi, Fukuchiyama City, Seiwa Community Center 3. Delivery date: Late February to late March, Reiwa 9 (To be adjusted due to renovation work) However, the delivery deadline is March 26, Reiwa 9. 4. Contents of goods: As per the attached list. *Placement at the location indicated by the city official. *Equivalent or superior products are acceptable. However, if selecting equivalent products, prior application and approval from the city are required. 5. Payment method: Payment will be made within 30 days from the date of receipt of a valid invoice after delivery and inspection are completed. 6. Supplementary provisions: (1) The contractor shall comply with the instructions of the city official if necessary for the execution of the work, even for matters not listed in these specifications. (2) The contractor shall consult in advance regarding the delivery date. (3) The contractor shall be fully aware of and consider the administrative purposes of the facility. (4) The contractor shall pay close attention to the surrounding environment during execution. (5) The contractor shall take back any packaging materials generated during delivery. (6) If any doubts arise regarding these specifications, or if there is a reason why these specifications cannot be followed, or for matters not described in these specifications, the contractor shall consult with the city and follow its instructions. Bid Withdrawal Form Subject: Purchase of desks and chairs for the Seiwa Community Center I hereby withdraw from the above tender for the following reason: Reason for withdrawal: Date: Month Day Address: Trade name or company name: Representative's name: To the Mayor of Fukuchiyama City Bid Notice Regarding the letter of attorney: 1. If a person other than the representative participates in the bid, a letter of attorney must be presented. 2. Both the representative (principal) and the agent (attorney) must affix their seals to the letter of attorney. Please provide a "shatei-in" (seal for corrections) of the representative (principal). 3. The period of attorney must include the bid date (date of submission of estimate). Regarding the envelope for the bid (estimate) form: 1. The bid (estimate) form must be submitted in an envelope. On the front of the envelope, write the addressee as "Mayor of Fukuchiyama City," "○○ Bid (Estimate) Form," and on the front or back, write your address and name. Three seals are required. 2. The seal for the envelope will be the representative's seal if no letter of attorney is submitted, and the agent's (attorney's) seal if a letter of attorney is submitted. 3. Bids without the above seals will not be accepted. Regarding the bid (estimate) form: 1. If no letter of attorney is submitted, only the representative's seal on the bid (estimate) form will be valid. 2. If a letter of attorney is submitted, only the agent's (attorney's) seal on the bid (estimate) form will be valid. In this case, a bid (estimate) form without the agent's (attorney's) seal will be invalid even if the representative's seal is affixed. 3. Bid (estimate) forms with a corrected bid (estimate) amount are invalid. (They are invalid even if corrected with a correction seal.) 4. Re-bids may occur, so please prepare a bid form for re-bids. (No envelope is required for re-bids) Please bring your seal for use. - Cases of contract conclusion based on errors in the bid (estimate) amount have occurred. - Please thoroughly understand the contents of the designation notice, design documents (specifications, special specifications, drawings), and question/answer documents before estimating. (Causes of error: incorrect units, errors due to the difference between unit price and total price, calculation errors, digit errors, writing mistakes, etc.) [In case of failure to conclude the contract] - If the successful bidder fails to conclude the contract by the scheduled contract date, a penalty will be imposed according to the Fukuchiyama City Financial Regulations. - If the contract is not concluded without a valid reason, the bidder will be subject to a designation suspension according to the Fukuchiyama City Designation Suspension Handling Guidelines. *Requests to declare errors in the bid (estimate) amount can only be made before the successful bid is decided. If the request is accepted, the bidder will be disqualified. Seal Seal Seal Regarding the payment of the contract security deposit To ensure the fulfillment of contractual obligations, a contract security deposit of 10% or more of the contract amount is required as collateral for the conclusion of this contract. However, the contract security deposit will be exempted in the following cases: (1) When the contractor has concluded a performance guarantee insurance contract with a non-life insurance company, with the city as the insured. (2) When the contractor has concluded two or more contracts of similar type and scale (excluding construction work) with the national government (including public corporations and public enterprises) or local governments within the past two years, has fulfilled all of them faithfully, and is deemed not to be at risk of failing to fulfill the contract. In this case, documents proving the contract and fulfillment record are required. (3) When reliable collateral is provided in cases where deferred payment is permitted based on legal provisions. The operation for exempting the contract security deposit based on Article 148, Paragraph 1, Item 3 of the Fukuchiyama City Financial Regulations is as follows: Regarding the operation for exempting the contract security deposit based on Article 148, Paragraph 1, Item 3 of the Fukuchiyama City Financial Regulations (1) When concluding a contract with a person who meets the qualifications stipulated in Articles 167-5 and 167-11 of the Cabinet Order. (2) When the contractor has concluded two or more contracts of similar type and scale (excluding construction work) with the national government (including public corporations and public enterprises) or local governments within the past two years, and has fulfilled all of them faithfully, and is deemed not to be at risk of failing to fulfill the contract. 1 Underlined part (1) Qualifications stipulated in Articles 167-5 and 167-11 of the Cabinet Order: - Refers to the Fukuchiyama City Designated Competitive Tender Participant Qualifications for the fiscal year in which the contract is concluded. 2 Underlined part (2) Period of the past two years: - Refers to the period of the two fiscal years preceding the fiscal year in which the contract is concluded (e.g., if the fiscal year in which the contract is concluded is N, then the period is (N-2) to (N-1) fiscal years). - If the current fiscal year of contract conclusion is Reiwa 6, the period is Reiwa 4 to Reiwa 5. *However, the period up to the day before the contract conclusion in the current fiscal year (N) is considered the past two fiscal years. (See Appendix 1 for examples of judgment criteria for contracts subject to performance review) 4 Contracts subject to exemption judgment: - Contracts for which the contract conclusion date and performance completion date fall within the past two fiscal years. - For long-term continuous contracts, contracts with at least 12 months of performance実績 (performance record) within the past two fiscal years will be considered. (See Appendix 1 for examples of judgment criteria for contracts subject to performance review) Operation for exempting the contract security deposit based on Article 148, Paragraph 1, Item 3 of the Fukuchiyama City Financial Regulations 5 Underlined part (3) Type and scale: - "Type" refers to the major classification in the Fukuchiyama City Designated Competitive Tender Participant Application Form, Service and Goods Classification Table. For details, please contact the department that ordered the service or goods. - "Scale" refers to the contract amount (including tax) of the contract subject to judgment. *The contract amount for contracts eligible for exemption shall be 80% or more of the contract amount (including tax) of the contract to be concluded. *For long-term continuous contracts, the amount for 12 months of performance record will be considered. *Please submit documents that confirm the contract details and amount scale, such as contract documents and performance certificates, to confirm whether the type and scale meet the conditions for judging exemption from the contract security deposit. 6 To prove that the contract was concluded two or more times and fully performed: - Performance will be confirmed by submitting copies of contracts, etc., where the contract conclusion date and performance completion date fall within the past two fiscal years, or for long-term continuous contracts, documents confirming performance for at least 12 months within the past two fiscal years. However, even if there is a performance record of 24 months or more for a long-term continuous contract, it will be counted as one contract. *This operation will apply to contracts concluded on or after March 1, Reiwa 7.