Public tender for the implementation of a proposal for the update of the Iizuka Municipal Library System

Construction of Ooshinkai Stormwater Main 8-1 Announcement Itoshima City hereby invites bids for the following construction work through conditional open competitive bidding. October 23, Reiwa 8 Mayor of Itoshima City, Yuuji Moonshape 1. Matters for Bidding (1) Work Name, etc. Construction of Ooshinkai Stormwater Main 8-1 (2) Work Location Kanzainishi 1-chome, Itoshima City, Fukuoka Prefecture (3) Work Outline Work length L=62.6m Three-sided waterway W1500xH1000 L=49.4m Three-sided waterway W1500xH1400 L=13.2m Concrete block masonry 1 tier L=14.5m Concrete block masonry 3 tiers L=16.5m Ancillary work 1 set (4) Construction Period From the date of contract conclusion to March 15, Reiwa 9 (5) Estimated Price 23,364,000 yen (including consumption tax and local consumption tax) (6) Minimum Limit Price 20,967,100 yen (including consumption tax and local consumption tax) (7) Other This work is subject to the Itoshima City Two-Day Weekend Trial Construction (Civil Engineering Work) initiative, which aims to secure two days off per week as specified by the client. If two days off per week are not achieved, the contract price will be reduced by a correction factor. For details, please refer to "City Homepage Top Page" -> "Businesses and Contractors" -> "Bidding and Contract Information" -> "Announcements" -> "Regarding the Implementation of Itoshima City's Two-Day Weekend Trial Construction". City homepage address: https://www.city.itoshima.lg.jp/ 2. Qualifications Required for Bidders Bidders must meet all of the following requirements (hereinafter referred to as "Bidding Qualifications"). (1) Not falling under the provisions of Article 167-4, Paragraphs 1 and 2 of the Local Autonomy Act (Showa 22, Order No. 16). (2) Must have experience in operating similar work continuously for at least 2 years. (3) Must not be delinquent in city taxes. (4) Must not be deemed to have a significantly unsound financial condition due to transaction suspension by an electronic exchange or suspension of transactions from major business partners. (5) Must not be the contractor for the design work related to this project or be related to such contractor in terms of capital or personnel. (6) Must hold a general or specific construction industry license for civil engineering works under the Construction Industry Act (Showa 24, Act No. 100) and be registered in the Itoshima City General (Designated) Competitive Bidding Participant Qualification Register (hereinafter referred to as "Contractor Registration Register") at the time of this announcement, with civil engineering works as the primary industry and a total score of 550 points (C grade) or higher based on qualification screening. (7) Must be registered in the Contractor Registration Register with a head office located within Itoshima City. (8) Must have construction experience of similar work (limited to public works) completed and delivered as the prime contractor, with a contract amount of 5 million yen or more (including consumption tax and local consumption tax) (or the amount obtained by multiplying the contract amount by the investment ratio for joint ventures) since April 1, Reiwa 28 (within the last 10 years). In this announcement, similar work refers to general civil engineering work or sewer work. (9) Must be able to assign a supervising engineer or chief engineer compliant with the Construction Industry Act and related laws for this work, and must have a continuous employment relationship with that supervising engineer or chief engineer (for at least 3 months prior to the date of application for bidding qualification confirmation). Furthermore, that supervising engineer or chief engineer must have experience as a site supervisor, supervising engineer, or chief engineer for similar work completed and delivered since April 1, Reiwa 28 (within the last 10 years). (10) Must not be subject to suspension of designation by Itoshima City, Fukuoka Prefecture, or the Kyushu Regional Development Bureau of the Ministry of Land, Infrastructure, Transport and Tourism from the date of this announcement until the bid opening date. (11) The documents in 4 (1) must not contain false information. 3. Place to Submit Required Documents for Bidding, etc. (1) Viewing and Acquisition of Bidding Documents, Applications, etc. (excluding specifications and drawings) a Viewing and Acquisition Period From the date of this announcement until October 30, Reiwa 8 b Viewing and Acquisition Method (a) Viewing and acquisition from the bidding information disclosure system "City Homepage Top Page" -> "Businesses and Contractors" -> "Bidding and Contract Information" -> "Electronic Bidding System Portal" -> "Bidding Information Disclosure System" City homepage address: https://www.city.itoshima.lg.jp/ (b) Viewing and acquisition from the city homepage "City Homepage Top Page" -> "Businesses and Contractors" -> "Bidding and Contract Information" (c) Viewing at the counter Itoshima City Management Strategy Department Contract Inspection Section (hereinafter referred to as "City Hall Contract Inspection Section") counter (2) Viewing of Specifications and Drawings a Viewing Period From the date of this announcement until November 24, Reiwa 8 b Viewing Location City Hall Contract Inspection Section (3) Acquisition of Specifications and Drawings a Acquisition Period From November 6, Reiwa 8 to November 24, Reiwa 8 b Acquisition Method Enter the password indicated on the "Competitive Bidding Participant Qualification Confirmation Notice" or "Bidding Qualification Confirmation Result Notice" sent by the city into the "Bidding Information Disclosure System" to acquire them. c These specifications and drawings must not be used for any purpose other than bidding or construction of this project. (4) Submission and Response to Inquiry Forms If you have any questions regarding the bidding documents, specifications, drawings, etc., you may submit them using an inquiry form (optional form, A4 size). a Acceptance Period From November 6, Reiwa 8 to November 19, Reiwa 8 (However, the deadline on the final day is noon) b Submission Destination City Hall Contract Inspection Section c Submission Method Email only. Contact the City Hall Contract Inspection Section by phone in advance. d Response Method A response will be provided by email by November 24, Reiwa 8. e The response form (d) will be made available for viewing as follows: (a) Viewing Period From November 24, Reiwa 8 to November 26, Reiwa 8 (b) Viewing Location City Hall Contract Inspection Section (5) On-site briefing session for this work will not be held. 4. Confirmation of Bidding Qualifications (1) Those who wish to participate in this bidding must submit the following documents (a) through (k) (hereinafter referred to as "Application Documents") and undergo confirmation of their bidding qualifications. Those who do not submit the Application Documents by the specified deadline or are found not to have bidding qualifications will not be allowed to participate in the bidding. Furthermore, as a general rule, replacement of submitted documents is not permitted. a Conditional Open Competitive Bidding Participant Qualification Confirmation Application (specified form) b Similar Work Construction Experience Record (specified form) c Planned Engineer Duplicate Application Status Record (specified form) d Planned Engineer Qualification and Work Experience Record (specified form) e Copy of Construction Industry Permit Notification f Copy of Business Scale Evaluation Results Notification (Overall Evaluation Score Notification) g Certificate of No Current Delinquency in City Taxes h Documents confirming the latest "Business Management Responsible Person" and "Full-time Engineer at Business Office" i Duplicate Application Form (specified form) * The Planned Engineer Duplicate Application Status Record (c) may be omitted if there is no overlap with planned engineers for other conditional open competitive bids whose bidding date has not yet arrived as of the date of submission of the application documents. * When applying for multiple works announced on the same day, the Duplicate Application Form (i) can be submitted to omit similar application documents. (2) Submission Deadline for Application Documents, etc. a Submission Deadline October 30, Reiwa 8, 4:30 PM b Submission Destination City Hall Contract Inspection Section c Submission Method Submit via Itoshima City's electronic bidding system (hereinafter referred to as "Electronic Bidding System"). However, if it is unavoidable to use the Electronic Bidding System, please submit it in person to the City Hall Contract Inspection Section. (3) The results of the bidding qualification confirmation will be notified to each applicant by November 6, Reiwa 8. No inquiries by phone or other means will be answered. (4) Those who have received notification that they are not recognized as having bidding qualifications as a result of (3) may request an explanation of the reasons in writing (optional form, A4 size). a Acceptance Period From November 6, Reiwa 8 to November 19, Reiwa 8 (However, the deadline on the final day is noon) b Submission Destination City Hall Contract Inspection Section c Submission Method Fax only. Contact the City Hall Contract Inspection Section by phone in advance. d Response Method A response will be provided in writing (by fax) by November 24, Reiwa 8. (5) Even if recognized as having bidding qualifications, if the Mayor deems that the bidder no longer has bidding qualifications, such as receiving a suspension of designation from Itoshima City after the notification in (3), the bidding qualification for this work will be revoked. 5. Date and Place of Bidding (Bid Submission Period and Location) (1) Bid Submission Period Reiwa 8 November 20, 8:00 AM to November 25, Reiwa 8, 10:00 PM (* If submitting bids in person, from 9:00 AM to 4:30 PM) (2) Bid Submission Location Itoshima City Hall, Contract Inspection Section, 1-1 Maehara-nishi, Itoshima City, Fukuoka Prefecture 6. Bidding Method, etc. (1) Bidding shall be conducted by submitting a bid form. (2) Bid forms shall be submitted via the Electronic Bidding System. However, if it is unavoidable to use the Electronic Bidding System, bidding can be done in person by submitting a Paper Bidding Method Participation Notification Form. (3) When submitting bids in person, the bid form and construction cost breakdown must be filled out, signed where necessary, placed in an envelope stating the following, and sealed at the seams. In this case, the contents of the bid form, construction cost breakdown, and envelope must match. a Addressee b Bid Item Name c Bid Date d Sender's address, trade name or name, and representative's name e Statement that bid documents are enclosed f Bid Submission Deadline (4) Replacement of submitted bid forms and construction cost breakdowns is not permitted. (5) When submitting a bid form via the Electronic Bidding System, a construction cost breakdown must be submitted. (6) Failure to submit a construction cost breakdown will result in disqualification. (7) The number of bids is one. (8) Bidders may withdraw their bids at any time before submitting their bid form. 7. Date and Place of Bid Opening (1) Date and Time Reiwa 8 November 26, 2:10 PM (2) Location Itoshima City Hall, Contract Inspection Section, 1-1 Maehara-nishi, Itoshima City, Fukuoka Prefecture (3) Since bidding for this project is conducted using the Electronic Bidding System, no attendance is required. 8. Invalid Bids Any bid falling under any of the following items shall be deemed invalid. (1) Bids submitted by methods other than those specified in 6. (2) Bids submitted using the Electronic Bidding System by impersonating another person by illegally obtaining their IC card. (3) Bids submitted by persons who do not have bidding qualifications or who have submitted false applications. (4) Bids that do not arrive by the specified date and time. (5) Bids submitted by a bidder for the same item more than twice. (6) Bids recognized as having been made through collusion or other fraudulent acts. (7) Bids for which bid security should have been submitted but was not, or the amount was insufficient. (8) Bids where the amount stated in the bid form has been corrected. (9) Bids made in violation of other relevant laws and regulations. (10) In addition to the items specified in (1) to (9), bids that violate matters specifically designated by the Mayor. 9. Bidding Precautions Any bid submitted at a price below the minimum limit price will be disqualified. 10. Bid Security Payment Exempt 11. Contract Security Deposit Payment According to the provisions of Article 167-16 of the Local Autonomy Act and Article 23 of the Itoshima City Contract Management Regulations, the amount of contract security deposit to be paid by those who conclude a contract with Itoshima City shall be 10% or more of the contract amount and must be paid before the conclusion of the contract. However, if the provisions of Article 24 of the Itoshima City Contract Management Regulations apply, the entire or a portion of the contract security deposit may be exempted. 12. Other (1) For details, please refer to the bidding documents. (2) Contact Information for Itoshima City Hall Contract Inspection Section 〒819-1192 Fukuoka Prefecture, Itoshima City, Maehara-nishi 1-1-1 Phone: 092-323-1111 (Ext. 1353) Fax: 092-324-8355 Email: keiyaku@city.itoshima.lg.jp (3) Counter service hours at the City Hall Contract Inspection Section are from 9:00 AM to 4:30 PM, excluding Itoshima City holidays. BIDDING DOCUMENTS For conditional open competitive bidding (Construction of Ooshinkai Stormwater Main 8-1), the bidding shall be conducted in accordance with the bidding announcement, bidding instructions, relevant laws and regulations, and these bidding documents. 1. Submission of Bidding Application Documents, etc. (1) Submitted Documents Bidders wishing to participate in this competitive bidding must submit the following documents (hereinafter referred to as "Submitted Documents") via Itoshima City's Electronic Bidding System (hereinafter referred to as "Electronic Bidding System") to prove they meet the bidding qualifications specified in the bidding announcement. However, if it is unavoidable to use the Electronic Bidding System, please submit them in person to the City Hall Contract Inspection Section. a Conditional Open Competitive Bidding Participant Qualification Confirmation Application (Form No. 1) b Similar Work Construction Experience Record (Form No. 2) c Planned Engineer Duplicate Application Status Record (Form No. 3-1) d Planned Engineer Qualification and Work Experience Record (Form No. 3) e Copy of Construction Industry Permit Notification f Copy of Business Scale Evaluation Results Notification (Overall Evaluation Score Notification) g Certificate of No Current Delinquency in City Taxes h Documents confirming the latest "Business Management Responsible Person" and "Full-time Engineer at Business Office" i Duplicate Application Form (Form No. 4) (2) Preparation of Submitted Documents Submitted documents should be prepared as follows: a Confirm the bidding announcement date and work name, and enter them on Form No. 1. b Fill in the similar work construction experience record related to bidding qualifications on Form No. 2, and attach documents that confirm the content and completion of the similar work (copy of the contract (if there are contract changes, submit copies of the change orders) or construction performance certificate (copy acceptable), and copy of the completion inspection report). Both are required. Note that the similar work construction experience recorded on this form as a bidding qualification requirement will be the experience of the head office if the applicant is the head office, or the experience of the branch office if the applicant is a branch office, etc. c If applying with an engineer who is currently applying for other Itoshima City announced projects, submit the Planned Engineer Duplicate Application Status Record (Form No. 3-1). d Fill in Form No. 3 with the qualifications of the planned engineer related to bidding qualifications and experience in similar work (work described in Article 2 (8) of the bidding announcement (for general building construction, including private sector work experience)). In this case, multiple engineers can be listed as planned engineers. Note that planned engineers must have been employed for at least 3 months prior to the date of application for bidding participation.