Okagaki Junior High School Replacement Construction Basic Design and Detailed Design Services Business Selection Public Proposal

Okagaki Junior High School Replacement Construction Basic Design and Detailed Design Services Business Selection Public Proposal 1. Okagaki Junior High School Replacement Construction Basic Design and Detailed Design Services Proposal Implementation Guidelines 1. Purpose Okagaki Town's school facilities require planned maintenance considering the future decrease in student numbers and the aging of facilities. When developing school facilities, it is important to prioritize the enhancement of the educational environment for children in the future, while also considering sound financial management, the impact on school district communities and local activities, and their role as evacuation shelters, with an eye toward the future state of school facilities. The "Basic Policy for School Facility Development to Enhance the Educational Environment for Children in the Future," formulated in March Reiwa 7, identifies the urgent need to develop Okagaki Junior High School, which has the oldest school buildings, due to the aging of elementary and junior high school facilities. Based on the "Okagaki Junior High School Replacement Construction Basic Plan" formulated in September Reiwa 8, the aging current school building will be replaced to create an educational environment for future generations. These guidelines establish the necessary matters for selecting the most appropriate contractor through a public proposal method, for the "Okagaki Junior High School Replacement Construction Basic Design and Detailed Design Services" commissioned by Okagaki Town, by recruiting designers with advanced creativity, design capabilities, and extensive experience. 2. Business Overview (1) Name: Okagaki Junior High School Replacement Construction Basic Design and Detailed Design Services (2) Business Content: As per the attached "Special Specifications for Okagaki Junior High School Replacement Construction Basic Design and Detailed Design Services" (Attachment 1). (3) Performance Location: Construction Site: 1-1-1 Noma, Okagaki-machi, Onga-gun, Fukuoka Prefecture (current Okagaki Junior High School site) Site Area: 37,414.00 m² (4) Performance Period: From the day after the contract is concluded until March 30, Reiwa 11 [Scheduled Completion Dates] Basic Design: Target by the end of November, Reiwa 9 Detailed Design and Design Cost Estimation: Target by the end of October, Reiwa 10 However, provide estimated construction costs by the end of April, Reiwa 10. Building Confirmation Application Procedures, etc.: By the end of March, Reiwa 11 *Consult with Okagaki Town when a draft of the floor plan outline is available. *Detailed design work will commence after obtaining permission from Okagaki Town for the basic design work. (5) Commission Amount: The upper limit of the commission amount is ¥251,618,000 (excluding consumption tax and local consumption tax). *Proposals exceeding this upper limit, regardless of the proposed content, will be considered invalid. (6) Payment Terms: Partial payments may be made for completed portions of the work before the completion of all work. Details will be specified in the design services contract concluded between Okagaki Town and the contractor. (7) Design Conditions, etc.: As per the attached "Special Specifications" (Attachment 1) and "Okagaki Junior High School Replacement Construction Basic Plan" (Separate Volume). 3. Eligibility for Participation, etc. (1) Eligibility for Participation: a. Participants in this proposal must be single corporations. b. Participants in this proposal must meet all of the following conditions: ① Must be registered as a Class 1 architectural office in accordance with Article 23 of the Building Architects Act (1950, Act No. 202). ② Must have its head office or a business office in Fukuoka Prefecture, be registered in the Reiwa 8 Fiscal Year Fukuoka Prefecture Competitive Bidding Participant List under the application category "Design," and have submitted a design office survey card, OR be registered in the Reiwa 8/9 Fiscal Year Okagaki Town Competitive Bidding Participant List under the application category "Architectural Design." ③ Must not have been subject to bid suspension measures by Fukuoka Prefecture or Okagaki Town from the date of this announcement until the contract date (or the date the proposal process is declared terminated if no contract is awarded). ④ Must not fall under the provisions of Article 167-4 of the Local Autonomy Act Enforcement Order (1947, Cabinet Order No. 16). ⑤ As of the announcement date, must not be a party that has filed for commencement of rehabilitation proceedings under the Civil Rehabilitation Act (1999, Act No. 225) for which a rehabilitation plan has not yet been approved, or filed for commencement of corporate reorganization proceedings under the Corporate Reorganization Act (2002, Act No. 154) for which a reorganization plan has not yet been approved. ⑥ Must not be in arrears of national or local taxes. ⑦ Must not be a "Bōryokudan" (organized crime group) as defined in Article 2, Item 2 of the Act on Prevention of Unjustifiable Acts by Organized Crime Group Members (1991, Act No. 77; hereinafter referred to as the "Act"), nor an organization with members belonging to such groups as defined in Item 6 of the same Article, nor an entity acting for the benefit of such groups. ⑧ Must have experience in undertaking either A or B below: A. Experience in basic design work for the new construction or renovation of school buildings or indoor sports facilities (floor area of 5,000 m² or more) at national, public, or private elementary schools, junior high schools, integrated schools, high schools, secondary schools, or special needs schools, as the prime contractor, either individually or as the representative of a joint venture, with design work completed from April Reiwa 28 to the present date. B. Experience in detailed design work for the new construction or renovation of school buildings or indoor sports facilities at national, public, or private elementary schools, junior high schools, integrated schools, high schools, secondary schools, or special needs schools, as the prime contractor, either individually or as the representative of a joint venture, with design work completed from April Reiwa 28 to the present date. (2) Qualifications Required for Assigned Personnel: a. The contractor must assign the following personnel: One chief engineer for each of the following specialized fields under the management engineer: Specialized Field | Work Content -----------------|------------- Management Engineer | Overall management and supervision of this project General | Design related to building aesthetics, and coordination of design related to aesthetics, structure, and equipment; coordination of design related to site preparation and exterior work. Structure | Design related to the structure of the building Electrical | Design related to electrical equipment, etc., of the building Mechanical | Design related to plumbing, sanitary equipment, air conditioning, ventilation equipment, etc., of the building b. The management engineer and the chief engineer for the general specialized field must be qualified as a Class 1 architect as of the proposal announcement date and must have a direct and continuous employment relationship of at least three months with the applicant. c. The management engineer and the chief engineer for the general specialized field must have experience in basic design or detailed design for the new construction or renovation of school buildings or indoor sports facilities at national, public, or private elementary schools, junior high schools, integrated schools, high schools, secondary schools, or special needs schools. d. The management engineer and each chief engineer shall not concurrently serve as chief engineers in other specialized fields. e. Chief engineers other than the management engineer and the chief engineer for the general specialized field may be supplemented by collaborators (collaborating offices). However, collaborators cannot be duplicated with other applicants. f. The applicant and its collaborators shall not subcontract the primary specialized field to a third party. Collaborators must not be subject to bid suspension measures by Fukuoka Prefecture or Okagaki Town. g. Qualified personnel must not fall under the provisions of Article 10, Paragraph 1 of the Building Architects Act (1950, Act No. 202). h. Chief engineers responsible for the structure, electrical, and mechanical specialized fields must possess one of the following qualifications for each specialized field: Specialized Field | Technical Qualifications -----------------|----------------------- Structure | Class 1 Structural Design Engineer, Class 1 Architect, Class 2 Architect Electrical | Class 1 Architect, Building Equipment Engineer, Professional Engineer (related to the work), Class 1 Electrical Construction Management Engineer, Class 2 Electrical Construction Management Engineer Mechanical | Class 1 Architect, Building Equipment Engineer, Professional Engineer (related to the work), Class 1 Piping Construction Management Engineer, Class 2 Piping Construction Management Engineer (3) Disqualification Criteria: Disqualification will occur if any of the following conditions are met: a. Failure to comply with the submission method, submission location, or submission deadline for submitted documents. b. Failure to comply with the conditions specified in these guidelines, the "Okagaki Junior High School Replacement Construction Basic Design and Detailed Design Services Proposal Application and Technical Proposal Preparation Guidelines" (Attachment 2; hereinafter referred to as the "Preparation Guidelines"), etc., or other conditions specified by Okagaki Town. c. Omission of all or part of the information required in the submitted documents. d. Inclusion of false information in the submitted documents. e. Proposal exceeding the upper limit amount specified in 2(5). f. Failure to fulfill other obligations required of the proposer. g. Actions that affect the fairness of the evaluation. h. Other fraudulent acts that may affect the selection results. 4. Proposal Schedule Announcement and Distribution of Guidelines: Monday, October 19, Reiwa 8 to Monday, November 9, Reiwa 8 Inquiry Acceptance Period for Application for Participation: Monday, October 19, Reiwa 8 to Friday, October 23, Reiwa 8 Response to Inquiries for Application for Participation: Wednesday, October 28, Reiwa 8 (scheduled) Application for Participation Acceptance Period: Monday, October 19, Reiwa 8 to Monday, November 9, Reiwa 8 Notification of First Screening Results: Monday, November 16, Reiwa 8 Technical Proposal Submission Period: Wednesday, November 18, Reiwa 8 to Wednesday, December 16, Reiwa 8 Site Visit Application (Optional): Tuesday, November 17, Reiwa 8 Site Visit (Optional): Wednesday, November 18, Reiwa 8 to Thursday, November 19, Reiwa 8 Inquiry Acceptance Period for Technical Proposals: Wednesday, November 18, Reiwa 8 to Wednesday, November 25, Reiwa 8 Response to Inquiries for Technical Proposals: Monday, November 30, Reiwa 8 (scheduled) Second Screening (Presentation and Hearing): Late December, Reiwa 8 Notification of Second Screening Results: Late December, Reiwa 8 Contract Conclusion, etc.: Mid-January, Reiwa 9 5. Application Method, etc. (1) Department and Contact Information: 1-1-1 Noma, Okagaki-machi, Onga-gun, Fukuoka Prefecture 811-4233 Okagaki Town Board of Education, General Affairs Division Phone: 093-282-1211 FAX: 093-282-6024 Email: kyoiku@town.okagaki.lg.jp (2) Distribution Period and Location of Guidelines, etc.: a. Distribution Period: Monday, October 19, Reiwa 8 to Monday, November 9, Reiwa 8 (9:00 AM to 5:00 PM on weekdays) b. Distribution Location: Available at the department and contact information above, and downloadable from the official Okagaki Town website. 6. Inquiries and Responses (1) Inquiries regarding the Application for Participation (First Screening): a. Inquiry Acceptance Period: Monday, October 19, Reiwa 8 to Friday, October 23, Reiwa 8, 5:00 PM (must arrive by this time) b. Inquiry Method: Submit to the department in (1) above by hand, mail, FAX, or email. Confirm receipt after submission. c. Documents to Submit: Inquiry Form (Form 1) d. Response: Wednesday, October 28, Reiwa 8 (scheduled) e. Response Method: Responses will be compiled into a consolidated inquiry and response document and posted on the official Okagaki Town website. (2) Inquiries regarding Technical Proposals: a. Inquiry Acceptance Period: Wednesday, November 18, Reiwa 8 to Wednesday, November 25, Reiwa 8, 5:00 PM (must arrive by this time) b. Inquiry Method: Submit to the department in (1) above by hand, mail, FAX, or email. Confirm receipt after submission. c. Documents to Submit: Inquiry Form (Form 1) d. Response: Monday, November 30, Reiwa 8 (scheduled) e. Response Method: Responses will be compiled into a consolidated inquiry and response document and posted on the official Okagaki Town website. 7. Submission of Documents for First Screening Participation Those who wish to participate in this proposal must submit an application for participation as follows: (1) Preparation Guidelines for Application for Participation: As per the attached "Preparation Guidelines" (Attachment 2). (2) Submission of Application for Participation: a. Acceptance Period: Monday, October 19, Reiwa 8 to Monday, November 9, Reiwa 8, 5:00 PM *Applications arriving outside the acceptance period will be considered invalid. b. Submission Location: Same as (1) in Section 5. c. Submission Method: In person (9:00 AM to 5:00 PM on weekdays; prior contact required for in-person submission) or by mail (registered mail only; must arrive by 5:00 PM on Monday, November 9, Reiwa 8; postage paid by the submitter). 8. First Screening (Document Review) The first screening will be conducted by the Okagaki Junior High School Replacement Construction Basic Design and Detailed Design Services Contractor Selection Committee (hereinafter referred to as the "Selection Committee") based on the "Okagaki Junior High School Replacement Construction Basic Design and Detailed Design Services Business Selection Guidelines" (hereinafter referred to as the "Evaluation Guidelines") (Attachment 3), and approximately 6 candidates will be selected from the highest-ranked applicants to submit technical proposals. If the number of applicants for the application for participation is less than 6, the number of selected candidates will be limited to the number of applicants. (1) Notification of Results: Those selected to submit technical proposals will be notified. The schedule for hearings, etc., will also be included. Those not selected to submit technical proposals will be notified of this fact and the reasons thereof. Inquiries or objections regarding the notification content will not be accepted. a. Notification Date: Monday, November 16, Reiwa 8 (scheduled) b. Notification Method: By mail (scheduled to be sent on the notification date) and email. 9. Site Visit (Optional) If desired, a site visit will be conducted for the second screening candidates selected in the first screening. (1) Date and Time: Wednesday, November 18, Reiwa 8 and Thursday, November 19, Reiwa 8 Start times will be determined in consultation with Okagaki Town (approximately 1.5 hours). (2) Location: Okagaki Junior High School (1-1-1 Noma, Okagaki-machi, Onga-gun, Fukuoka Prefecture). (3) Application Method: a. Submit to the department in Section 5(1) by email. Confirm receipt after submission. b. Subject line: "Okagaki Junior High School Site Visit Request (Company Name)" and include the company name, applicant's name, and contact number for the day of the site visit. (4) Application Deadline: Tuesday, November 17, Reiwa 8, 4:00 PM. (5) Other: a. Participation in the site visit is optional. b. A maximum of 3 participants per company are allowed. c. No materials will be distributed, explanations given, or questions answered during the site visit. 10. Submission of Documents for Second Screening Participation Second screening candidates selected in the first screening must submit technical proposals as follows: (1) Preparation Guidelines for Technical Proposals: As per the attached "Preparation Guidelines" (Attachment 2). (2) Submission of Technical Proposals: a. Acceptance Period: Wednesday, November 18, Reiwa 8 to Wednesday, December 16, Reiwa 8, 5:00 PM *Applications arriving outside the acceptance period will be considered invalid. b. Submission Location: Same as (1) in Section 5. c. Submission Method: In person (9:00 AM to 5:00 PM on weekdays; prior contact required for in-person submission) or by mail (registered mail only; must arrive by 5:00 PM on Wednesday, December 16, Reiwa 8; postage paid by the submitter). 11. Second Screening (Presentation and Hearing) The second screening will involve a presentation and hearing based on the technical proposals, and the Selection Committee will conduct the evaluation based on the attached "Evaluation Guidelines" (Attachment 3). (1) Execution of Technical Proposal Review: a. Scheduled Date: Will be notified separately to second screening candidates. b. Location: Okagaki Town Hall (1-1-1 Noma, Okagaki-machi, Onga-gun, Fukuoka Prefecture). c. Attendees: The management engineer and the chief engineer for the general specialized field, who will be responsible for the presentation and explanation, must attend. A maximum of 4 attendees are allowed.