Purchase of Anti-icing Agent (Calcium Chloride) (Unit Price Contract)

Purchase of Anti-icing Agent (Calcium Chloride) (Unit Price Contract) Mayor of Yamaguchi City, KAZUTAKA ITO Outline of Procurement Qualifications Required for Bidders (Must meet all of the following requirements): October 23, Reiwa 8 Yamaguchi City Road Management Section, North Branch Office, South Civil Engineering Office, Tokuji Civil Engineering Office, Ato Civil Engineering Office, Akiho General Branch Office, Ajisu General Branch Office Delivery Deadline: Bidders must read and understand the Yamaguchi City Competitive Bidding Participant Guidelines (hereinafter referred to as "Participant Guidelines") and the bidding conditions before bidding. The following announcement is made in accordance with the provisions of Article 167-6, Paragraph 1 of the Local Autonomy Act (Cabinet Order No. 16 of Showa 22) regarding the qualifications required for participants in the conditional open tender for the following contract, and the location and date of such tender, and other necessary matters. As of the day before the announcement date, the bidder must possess the bidding participation qualifications stipulated in the Notice on Bidding Participation Qualifications and Registration for Contracts Related to Goods and Services, etc. (Yamaguchi City Notice No. 175 of December 3, Reiwa 6) for the following business categories. Competitive Bidding Qualification Registration: "09 Materials" category, "06 Anti-icing Agents." As of the day before the announcement date, the bidder must be a local contractor or a quasi-local contractor (defined as a person having a head office, branch office, business office, or equivalent office within Yamaguchi City, and whose competitive bidding qualification registration category is "local" or "quasi-local"). Registered Business Category: From the day after the contract date until March 31, Reiwa 9. Delivery Location: Project Name: Purchase of Anti-icing Agent (Calcium Chloride) (Unit Price Contract) Post-bid public announcement. Post-bid public announcement. Not applicable. Bid Form Comparison Price Estimated Price Type: Goods and Services Procurement Goods Outline: Anti-icing Agent (Calcium Chloride) (25kg/bag), granular, CaCl₂ 70% or more. Comprehensive Evaluation: Winning Bid Method: Location: Other: BID ANNOUNCEMENT (1) Not a person falling under the provisions of Article 167-4 of the Local Autonomy Act (Cabinet Order No. 16 of Showa 22). (2) Not having been subject to suspension of nomination under the Yamaguchi City Guidelines for Suspension of Bidding Participants, etc., on any day from the announcement date to the bid date (or bid opening date for mail bids). (3) Not having filed for commencement of rehabilitation proceedings under the Corporate Reorganization Act (Act No. 154 of Heisei 14) or for commencement of rehabilitation proceedings under the Civil Rehabilitation Act (Act No. 225 of Heisei 11) (excluding those for whom a decision to commence rehabilitation proceedings has been made). (4) Not having capital or personnel relationships between bidders. - 1 - BID ANNOUNCEMENT Contract Related Matters Confirmation of Bid Participation Qualifications Bid Method, etc. Design Document Browsing Method Question Submission and Response Method Content: Question Form Submission Deadline: November 2, Reiwa 8 (Monday), 12:00 PM. Response Method: Responses will be posted on the official Yamaguchi City website promptly after receipt of content inquiries, by 5:00 PM on November 4, Reiwa 8 (Wednesday). Submission Location: Yamaguchi City Urban Development Department, Road Management Division, Management Section (Details below). Browsing Method: Bid Bond: Waived. Advance Payment: Partial Payment: Confirmation Method: Conducted on the day of bidding, before the start of bidding (Submission of bid participation qualification confirmation application is not required, notwithstanding Article 4 of the Participant Guidelines). Documents to Submit (to be submitted at the bidding venue): If there are no valid bids within the limit of the estimated price, and if there are eligible bidders for a re-bid, a re-bid will be held. The total number of bids, including the initial bid and re-bids, shall be up to three times. Waived. Contract Security: Electronic Contract Availability: This contract can be concluded electronically at the request of the contractor. Procedures for requesting this will be specified in the bidding conditions. Bid Opening Date and Time: November 10, Reiwa 8 (Tuesday), 10:00 AM. Bidding Venue: Yamaguchi City Hall, 4th Floor, Conference Room 401 (2-1 Kameyamacho, Yamaguchi City). Re-bidding: Bid Date and Time: Bidding Venue: Bidding Method: - 2 - BID ANNOUNCEMENT Bid Cancellation, Invalidity, and Disqualification, etc. Bidding Conditions, Contract Terms, etc. Other Necessary Matters Contact Information, etc. Bid results will be posted on the official Yamaguchi City website by 5:00 PM on the bid date. Bidding conditions are as set forth in the Participant Guidelines and the attached design documents, etc. Contract clauses, bidding guidelines, etc., can be viewed on the official Yamaguchi City website or at the window of the bidding execution section below. (1) Bids falling under Article 13 of the Participant Guidelines will be canceled, bids falling under Article 11 of the Participant Guidelines will be deemed invalid, and bidders falling under Article 12 of the Participant Guidelines will be disqualified, in addition to the provisions of the bidding conditions. (2) This bid is not subject to the low bid price investigation system or the minimum reserve price system. E-mail: doukan@city.yamaguchi.lg.jp On-site explanation will not be conducted. Postal Code 753-8650, Yamaguchi City, Kameyamacho 2-1, Yamaguchi City Urban Development Department, Road Management Division, Management Section Phone Number: 083-934-2834 Bidding Execution Section - 3 - BID ANNOUNCEMENT (No. 10) R7.2.1 - 1 - Bidding Conditions (Goods and Services Procurement) [Consumption Tax Rate 10% Applicable] 1. Competitive Bidding Participant Guidelines, etc. Bidders must fully understand and adhere to the principle of good faith in the Yamaguchi City Competitive Bidding Participant Guidelines (hereinafter referred to as "Participant Guidelines"), bid announcements, etc. (meaning bid announcements, nomination notices in nominated competitive bidding, and tender explanation documents, hereinafter the same), and design documents, etc. (meaning specifications, this bidding condition, and other documents attached to bid announcements, etc., hereinafter the same). For mail bids, the Yamaguchi City Mail Bidding Guidelines and "Notice Regarding Precautions for Mail Bidding" must also be fully understood. In the case of open competitive bidding (including conditional open competitive bidding, hereinafter the same), bidders must confirm that they meet the qualification requirements for participation in bidding as specified in the bid announcement and other provisions before bidding. Furthermore, in nominated competitive bidding, bidders who do not meet the following requirements must withdraw from the bid. (1) Not a person falling under the provisions of Article 167-4 of the Local Autonomy Act (Cabinet Order No. 16 of Showa 22). (2) Not having filed for commencement of rehabilitation proceedings under the Corporate Reorganization Act (Act No. 154 of Heisei 14) or for commencement of rehabilitation proceedings under the Civil Rehabilitation Act (Act No. 225 of Heisei 11) (excluding those for whom a decision to commence rehabilitation proceedings has been made). (3) Not having capital or personnel relationships between bidders. (Definitions of terms, etc., are as follows, and details are posted separately on the official Yamaguchi City website under "Handling Standards for Capital and Personnel Relationships"). a. "Capital Relationship" refers to the relationship between a subsidiary, etc., and a parent company, etc., as defined in the Companies Act, or the relationship between subsidiaries, etc., that share the same parent company, etc. b. "Personnel Relationship" refers to the relationship between two companies where an officer, etc. (meaning a director, executive officer, business execution partner, partnership director, trustee, etc., excluding outside directors, accounting advisors, auditors, executive officers, etc., hereinafter the same) of one company, etc., concurrently serves as an officer, etc., of the other company, etc. 2. System Guidelines/Manuals and Application Forms Participant Guidelines, system guidelines/manuals related to this bid, and forms for submitted documents are posted on the official Yamaguchi City website. Bidders must download the necessary documents as appropriate for viewing or use. However, if the form of submitted documents is specified in the individual bid announcement or design documents, etc., the specified form must be used. 3. Viewing or Distribution of Design Documents, etc. (1) Viewing Location and Time: As specified in the bid announcement, etc. (2) For open competitive bidding, if a password is set for viewing design documents, etc., posted on the official Yamaguchi City website, it will be as follows: a. To obtain a password, inquire at the bidding execution section specified in the bid announcement. b. Inquirers must have bidding participation qualifications related to the "Registered Business Category" specified in the "Qualification Requirements for Bidders." c. Submission method is via email or in person. When inquiring by email, enter the necessary information in the inquiry form on the official Yamaguchi City website where the bid announcement is posted and send it. When inquiring in person, submit the Password Inquiry and Response Form (Participant Guidelines Form No. 1). The response will be provided within two days from the date of inquiry (excluding closing days such as Saturdays, Sundays, and public holidays) at the latest. If no response is received after the period has passed, please contact the bidding execution section by phone, etc. d. The inquiry deadline is 4:00 PM on the day before the bid date (or the deadline for arrival of bids in the case of mail bids) (excluding closing days (hereinafter referred to as "closing days")). If otherwise specified in the bid announcement, that specification shall apply. (※) Closing days refer to holidays stipulated in the "Yamaguchi City Holiday Ordinance" (Yamaguchi City Ordinance No. 9 of Heisei 17). The same applies hereinafter. (No. 10) R7.2.1 - 2 - 4. Bid Participation Application (Not applicable for nominated competitive bidding) If submission of a Bid Participation Qualification Confirmation Application (Participant Guidelines Form No. 3) is required in the bid announcement, it shall be as follows. (1) Submission Method and Deadline: As specified in the bid announcement. (2) Correction of Submitted Documents, etc.: Corrections to already submitted applications and attached documents are permitted only within the submission deadline. If instructed to make corrections by the bidding execution section, failure to make corrections by the specified deadline will be considered as withdrawal of the application. Submitted applications and attached documents will not be returned. (3) Cost Burden: The costs incurred in preparing the application and attached documents shall be borne by the bidder. (4) Confirmation of Participation Qualifications: If the application or attached documents are incomplete and the existence of participation qualifications cannot be determined, the participation qualifications will not be recognized. 5. Withdrawal from Bid Participation In addition to the following, withdrawal shall be in accordance with Article 7 (Withdrawal from Bid) of the Participant Guidelines. (1) Grounds for Withdrawal: Bidders who have submitted a bid participation application (limited to pre-application prior to bidding) or received a nomination notice and do not wish to participate in this bid may withdraw at any time until the submission deadline without incurring any disadvantage in subsequent bids, etc. (2) Withdrawal After Bid Submission: Notwithstanding the provisions of (1) above, once a bid form has been submitted, it cannot be withdrawn. However, in the case of mail bids, withdrawal is possible by submitting a bid withdrawal notice directly to the bid executor by the bid opening time specified in the bid announcement, etc. (3) Method of Withdrawal: As stipulated in Article 7 of the Participant Guidelines. However, this does not apply to the case described in the proviso of (2) above. 6. Bid Suspension, etc. Bids for which there are no participants will be suspended, in addition to the provisions of Article 13 (Bid Suspension, etc.) of the Participant Guidelines. 7. Bid Execution (1) Amount to be Stated on Bid Form: For bid award determination, the bid price will be the amount stated on the bid form plus an amount equivalent to 10/100 of that amount (if there is a fraction of less than one yen, that fraction will be rounded down). Therefore, bidders must state on the bid form an amount equivalent to 100/110 of their estimated contract desired amount (including consumption tax and local consumption tax), regardless of whether they are taxable or non-taxable businesses for consumption tax and local consumption tax. (2) Bid Form Submission Method: Bid forms must be in the format specified by Yamaguchi City. Mail bids and electronic bids are excluded; mail or telegraphic bids are not permitted. (3) Bid Form Revision, etc.: Once a bid form has been submitted, it cannot be revised, exchanged, or withdrawn under any circumstances. However, this does not apply to the case described in the proviso of (2) above. (4) Agent Bidding: If a bid is to be made through an agent, a letter of proxy must be submitted. (5) Single Bidder: a. In open competitive bidding, the bid will be executed even if there is only one bidder. However, if there is only one bidder in a re-bid, the bid will be suspended. b. In nominated competitive bidding, if there is only one bidder due to withdrawal, etc., the bid will be suspended. (No. 10) R7.2.1 - 3 - (6) Precautions for Venue Bidding: In addition to the Participant Guidelines, the following apply. a. Aim to arrive at the venue at least 5 minutes before the bid starts. b. If there is a risk of not arriving within the time due to an accident, etc., on the day of bid execution, contact immediately and follow instructions. 8. Re-bidding (1) In accordance with Articles 17 (Re-bidding) and 18 (Restrictions on Participation in Re-bidding) of the Participant Guidelines. The total number of bids, including the initial bid and re-bids, shall be up to three times. (2) For venue bidding, bidders should prepare at least three bid forms in anticipation of re-bidding. 9. Invalid Bids (1) In accordance with Article 11 (Invalid Bids) of the Participant Guidelines. (2) In nominated competitive bidding, bids submitted by persons who do not meet the requirements listed in (1) to (3) of the "1. Competitive Bidding Participant Guidelines, etc." above shall be deemed invalid. 10. Detailed Breakdown: If a detailed breakdown is required in the bid announcement, etc., it shall be in accordance with Article 9 (Submission of Bid Forms, etc.) of the Participant Guidelines. 11. Method of Determining Successful Bidder: (1) The bidder who submits the lowest valid bid within the limit of the estimated price shall be the successful bidder. (2) Persons not to be selected as successful bidder: a. Persons who submitted bids deemed invalid under Article 9 above. b. Persons who are to be excluded from being selected as a successful bidder in accordance with Article 16, Paragraph 1 of the Participant Guidelines. c. Persons identified as having relations with anti-social forces based on information provided by the Yamaguchi Prefectural Police, etc. d. Other persons whom the Mayor deems significantly unsuitable for contracting due to the risk of disrupting the order of fair trade. (3) Determination by Lottery: If a lottery is to be held due to identical bids, it shall be in accordance with Article 19 (Determination of Successful Bidder When Two or More Bidders Have Submitted Identical Bids) of the Participant Guidelines. 12. Contract Conclusion, etc. (1) If the successful bidder no longer meets the qualification requirements for participation in bidding between the successful bid decision and the contract conclusion, the contract will not be concluded with that successful bidder. (2) If electronic contract conclusion is permitted in the bid announcement, etc., the successful bidder wishing to use electronic contracts must follow the instructions in "Application for Use of Electronic Contract" posted on the official Yamaguchi City website and submit the "Electronic Contract Application Form."