Proposal Recruitment for Contract for Ureshino City Children's Center (User Support Project)

Proposal Recruitment for Contract for Ureshino City Children's Center (User Support Project) Ureshino City Children's Center (User Support Project) Contract Specifications Ureshino City Citizen Welfare Department Child-Rearing Future Division July, Reiwa 1 Contract Specifications These specifications define the necessary matters regarding the business to be implemented based on the "Implementation Guidelines for User Support Projects" (attached) of the "Notification Regarding Implementation of User Support Projects" (Employment and Child Welfare Bureau Notification No. 0521-1, May 21, 2015). 1. Business Name: Ureshino City Children's Center (User Support Project) Contract Business 2. Purpose: To contribute to the realization of a community where every child can grow up healthily, by providing necessary support so that children, their guardians, or pregnant individuals can smoothly utilize education, childcare, health, and other child-rearing support services based on their choices. 3. Contract Period: From the date of contract conclusion to March 31, Reiwa 4. 4. Implementation Location: Within the Ureshino City Shiota Health Center. The necessary facilities (meaning office space including desks, chairs, and other equipment) for business implementation will be provided free of charge. 5. Implementation Days and Hours: Monday to Friday, from [Start Time] to [End Time]. Not implemented on city hall closing days. However, it will be implemented once a month on Saturdays from 10:00 AM to 3:00 PM. 6. Staff Allocation: Two staff members shall be assigned as stipulated in 4(1) Basic Type of the "Implementation Guidelines for User Support Projects" (attached) of the "Notification Regarding Implementation of User Support Projects" (Employment and Child Welfare Bureau Notification No. 0521-1, May 21, 2015). 7. Business Content: (a) User Support: Grasp the individual needs of users and, based on these needs, provide information, consultations, and user support to enable smooth utilization of educational and childcare facilities and community child-rearing support services. (b) Community Collaboration: Establish a system of communication, coordination, and collaboration with related organizations that provide educational and childcare facilities and community child-rearing support services, as well as the Child-Rearing Generation Comprehensive Support Center. Strive to foster community child-rearing resources, identify and share community issues, and develop necessary social resources within the community. (c) Public Relations: Implement proactive public relations and awareness activities using leaflets and other advertising media to widely inform service users about the implementation of user support. (d) Other: Perform other necessary tasks to facilitate the user support project. 8. Preparation of Completion Report: The contractor shall prepare one copy of the completion report and submit it to the client by March 31 of the relevant fiscal year, after the contract period ends. The requirements for the report are as shown in the table below. Item No. | Name a. | Business Overview and Activities b. | User Numbers and Activity Results Summary c. | Overall Summary Based on Business Implementation and Recommendations for Future Business Content, etc. 9. Other: Matters not described in these specifications or doubts arising regarding the specifications shall be resolved through consultation with the client and in accordance with the client's instructions. "Ureshino City Children's Center (User Support Project) Contract Business" Proposal Implementation Guidelines These guidelines define the necessary matters for the purpose of screening whether participating businesses have the ability to sufficiently understand and accurately perform the specifications for selecting a contractor for the Ureshino City Children's Center (User Support Project) business (hereinafter referred to as "this business"). 1. Business Overview: Business Name: Ureshino City Children's Center (User Support Project) Contract Business Purpose of Business: Based on the "Implementation Guidelines for User Support Projects" (attached) of the "Notification Regarding Implementation of User Support Projects" (Employment and Child Welfare Bureau Notification No. 0521-1, May 21, 2015), this business aims to contribute to the realization of a community where every child can grow up healthily, by providing necessary support so that children, their guardians, or pregnant individuals can smoothly utilize education, childcare, health, and other child-rearing support services based on their choices. (3) Business Content: As per the attached "Ureshino City Children's Center (User Support Project) Contract Specifications". (4) Contract Period: From the date of contract conclusion to March 31, Reiwa 4. (5) Estimated Upper Limit for Reiwa 1 Contract Business Expenses (including consumption tax and local consumption tax): ¥5,936,000. However, the contract amount from the following fiscal year onwards will be within the budget. (6) Implementation Location: Within the Ureshino City Shiota Health Center. The necessary facilities (meaning office space including desks, chairs, and other equipment) for business implementation will be provided free of charge. 2. Eligibility: (1) Must possess sufficient specialized knowledge, technology, and system to carry out this business. (2) Must have experience in implementing projects related to child and child-rearing support, etc. (3) Must have enthusiasm for undertaking the Ureshino City Children's Center (User Support Project) contract business. (4) Must be a private business operator, etc., capable of undertaking child and child-rearing support projects (user support projects), or an organization capable of smoothly operating this business. (5) The same business operator can undertake the contract for one implementation location. However, the following are not eligible to be participating businesses or members of participating businesses: - Those falling under the provisions of Article 167-4 of the Local Autonomy Act Enforcement Order (Cabinet Order No. 16 of 1947). - Those who have filed for commencement of rehabilitation proceedings under the Corporate Reorganization Act (Act No. 172 of 1952). - Those who have filed for commencement of rehabilitation proceedings under the Civil Rehabilitation Act (Act No. 225 of 1999). - Those currently subject to a suspension of business by this city. - Not being a violent group as defined in Article 2, Item 2 of the Act on Prevention of Unjustifiable Acts by Violent Group Members (Act No. 77 of 1991), or an organization with officers and employees who are violent group members as defined in Article 2, Item 6 of the same Act, and not engaging in activities beneficial to them. 3. Implementation Schedule: (1) Submission Deadline for Question Form Regarding Specifications, etc. [Form 2]: July 16, Reiwa 1 (Tue), 5:00 PM. (2) Date of Response to the Above (1): Answers will be sent to all proposal participants via email on July 18, Reiwa 1 (Thu). (3) Ureshino City Children's Center (User Support Project) Contract Business Proposal Review Committee Application [Form 1] (hereinafter referred to as "Application Form") Deadline: July 23, Reiwa 1 (Tue), 5:00 PM. (4) Sending of Review Meeting Participation Invitation to Participating Businesses: Sent to all proposal participants by 5:00 PM on July 24, Reiwa 1 (Wed). * If you wish to withdraw from participating in the proposal review meeting, please submit a withdrawal notice. (5) Submission of Proposal Documents, etc.: July 26, Reiwa 1 (Fri), 5:00 PM. (6) Review of Proposal Documents: ① Review Committee (Document Review): Scheduled for July 29, Reiwa 1 (Mon). ② Review Committee (Proposal): Scheduled for July 31, Reiwa 1 (Wed). Notification Date: August 1, Reiwa 1 (Thu). (7) Regarding the Application Form: ① Applicants who submit false information on the application form may be disqualified. ② Submission of the application form can be done in person or by mail. Mail submissions are limited to registered mail, simplified registered mail, and services equivalent to those provided by general or specific mail carriers. (8) Regarding Specifications: If there are any questions regarding the specifications, please submit them in writing or by email by the deadline specified in "3(2) Submission Deadline for Question Form Regarding Specifications, etc.". (9) Applicant's Burden: The costs associated with preparing and submitting the application form and proposal, as well as the presentation, shall be borne by the applicant. (10) Regarding the Proposal: ① Applicants who submit false information on the application form and proposal may have their application and proposal invalidated and may be disqualified from future bidding. ② Submitted proposals will not be returned. ③ Submitted proposals shall not be used for purposes other than the selection of the successful candidate without the permission of the proposer. However, they may be used in the following cases: When disclosed based on the Ureshino City Information Disclosure Ordinance. 4. Contract Matters: (1) Contract Regulations: Based on the Ureshino City Financial Regulations. (2) Contract Deposit: Exempted according to Article 107, Paragraph 2, Item 6 of the Ureshino City Financial Regulations. 5. Attached Documents: (1) Ureshino City Children's Center (User Support Project) Contract Specifications (2) Proposal Preparation Guidelines (3) Ureshino City Children's Center (User Support Project) Contract Business Proposal Review Committee Application [Form 1] (4) Question Form Regarding Specifications, etc. [Form 2] (5) Withdrawal Notice [Form 3] (6) Proposal [Form 4] (7) Business Achievement Report [Form 5] (8) Proposal [Form 6] [Form 1] Ureshino City Children's Center (User Support Project) Contract Business Proposal Review Committee Application Form Date: Month Day, Reiwa 1 To: Mayor of Ureshino, Daisuke Murakami Address: Business Name: Representative's Name: ㊞ Phone Number: I hereby express my intention to participate in the Ureshino City Children's Center (User Support Project) Contract Business Proposal Review Committee. In participating in the proposal review committee, I pledge that I meet all the eligibility requirements listed in item 2 of the implementation guidelines, as well as the following: 1. I will not engage in business activities through a third party or conduct negotiations outside the city hall. 2. I will not engage in collusion or suspected collusion or negotiations/actions with other participants regarding this business. 3. I will not leak any information provided by the city to others. 4. I will not act in a way that is detrimental to the city. 5. If I violate the above, I will not raise any objections even if measures such as refusal of proposal acceptance, cancellation of review, or suspension of business are taken. Sincerely, [Submission Deadline]: May 23, Reiwa 1 (Tue), 5:00 PM. * If the submission is not made by the deadline, it will be considered that there is no intention to submit. [Form 2] Question Form Regarding Specifications, etc. Date: Month Day, Reiwa 1 Company Name: Department: Contact Person: Email Address: Phone: Fax: No. | Document Name | Page | Line | Item | Question Content No. | Document Name | Page | Line | Item | Question Content No. | Document Name | Page | Line | Item | Question Content [Notes] - Please submit by 5:00 PM on Tuesday, July 16, Reiwa 1. - Please send by FAX or email. - If you have many questions, please copy and use this form as needed. [Form 3] Withdrawal Notice Date: Month Day, Reiwa 1 To: Mayor of Ureshino, Daisuke Murakami Address: Business Name: Representative's Name: ㊞ Phone Number: I have received notification regarding the following proposal review committee, but I hereby withdraw. Subject: Ureshino City Children's Center (User Support Project) Contract Business Reason for Withdrawal: * Please submit the withdrawal notice by Wednesday, July 24, Reiwa 1. [Form 4] Proposal Date: Month Day, Reiwa 1 To: Mayor of Ureshino, Daisuke Murakami Address: Business Name: Representative's Name: ㊞ Phone Number: Regarding the Ureshino City Children's Center (User Support Project) Contract Business Proposal, I hereby submit the necessary documents as follows. Subject: 1. Corporate Profile 2. Business Achievement Report (Form 5) 3. Proposal (Form 6) * The proposal must be submitted by Friday, July 26, Reiwa 1. [Form 5] Business Achievement Report Business Name: Business Achievements Business Name (Period): Client: Business Name (Period): Client: Business Name (Period): Client: Attach copies of contracts or other documents proving achievements. [Form 6] Proposal Business Plan (Attachment possible) 1. (Regarding your motivation for applying) 2. (Regarding your corporate philosophy) Management philosophy, organization, track record of activities such as healthy child development, etc. 3. (Regarding the operation of the Ureshino City Children's Center (User Support Project)) Can the operating standards of the Ureshino City Children's Center be reliably maintained and continued? Regarding building trust with users. Regarding collaboration with the Child-Rearing Generation Comprehensive Support Center. 4. (Regarding community child-rearing support) What role do you intend to play in community child-rearing support? 5. (Regarding operational improvements and additional services) Are there any elements that can further improve services based on current usage? 6. (Regarding accident prevention and safety measures) Consideration and initiatives regarding accident prevention measures, safety measures inside and outside the facility, disaster preparedness drills, measures against suspicious persons, etc. 7. (Regarding instructor placement, etc.) Personnel placement plan. Are staff members in compliance with national guidelines and notifications? What is the recruitment plan? Consideration and initiatives regarding staff training. 8. (Regarding management and operation) Business foundation, management capabilities, and operational track record of the business operator capable of sustained management and operation. 9. (Presenter for Presentation) Name: Name: Other special notes, if any. Public Announcement Regarding the contract for the Ureshino City Children's Center (User Support Project) business, a public recruitment proposal will be conducted. The following is hereby announced. July 8, Reiwa 1 Mayor of Ureshino, Daisuke Murakami 1. Matters Subject to Proposal: (1) Business Name: Ureshino City Children's Center (User Support Project) Contract Business (2) Business Overview: To contribute to the realization of a community where every child can grow up healthily, by providing necessary support so that children, their guardians, or pregnant individuals can smoothly utilize education, childcare, health, and other child-rearing support services based on their choices. (3) Business Location: Within the Ureshino City Health Center. (4) Contract Period: From the date of contract conclusion to March 31, Reiwa 4. (5) Contract Upper Limit: ¥5,936,000 (Reiwa 1 contract amount). * For subsequent fiscal years, it will be within the budget. 2. Selection Method and Required Documents, etc.: Eligibility screening (document review) will be conducted, and those who pass the eligibility screening will undergo proposal review (proposal). (1) Eligibility Screening (Document Review) Required Documents: Application Form, Company Profile, and other documents specified in the implementation guidelines. Submission Deadline: July 23, Reiwa 1 (Tue), 5:00 PM (Postmark valid if mailed). (2) Proposal Review (Presentation) Date and Time: July 31, Reiwa 1 (Wed). 3. Proposal Participation Eligibility Requirements, Required Documents, etc.: For details, please refer to the "Ureshino City Children's Center (User Support Project) Contract Business Proposal Review Committee Implementation Guidelines." 4. Other: (1) Distribution of Implementation Guidelines, Contract Specifications, etc.: Download from the Ureshino City website (http://www.city.ureshino.lg.jp/) under "For Businesses / Bidding and Contracts." (2) Inquiries: Ureshino City Hall, Child-Rearing Future Division 1769 Babanoshita-ko, Shiota-cho, Ureshino City, Saga Prefecture 849-1492 (Phone) 0954-66-9121 (FAX) 0954-66-9140