Matsubara Park Invasive Beetle Control Services Contract

Contract for Invasive Beetle Control Services at Matsubara Park Conditional open competitive tender will be conducted. In accordance with the provisions of Article 167-6, Paragraph 1 of the Local Autonomy Act (Cabinet Order No. 16 of 1947), the following is hereby announced. September 8, Reiwa 8 Mayor of Sano, Yutaka Kaneko 1. Matters for tender (1) Procurement items, etc. No. Procurement item Location of performance Industry classification requirements Regional requirements 1 Invasive Beetle Control Services at Katayama Park and others Sano City, Katayama Town, etc. Major category O Cleaning/Inspection, etc. Minor category 2 Plant Management Head office within the city 2 Invasive Beetle Control Services at Matsubara Park Sano City, Ishizuka Town 3 Invasive Beetle Control Services at Seibu Akasaka Park and others Sano City, Akasaka Town, etc. (2) Period of performance No. 1 to No. 3 From the contract signing date to January 29, Reiwa 9 (3) Nature of services, etc. No. 1 to No. 3 According to the tender documents and specifications (design documents). (4) Minimum reserve price None 2 Qualifications required for participation in the tender Bidders must be registered in the Sano City list of qualified bidders for competitive tenders of goods, etc. as of the announcement date, and must meet all of the following qualifications from the announcement date to the bid opening date. (1) Not a person falling under Article 167-4, Paragraph 1 of the Local Autonomy Act (excluding minors, persons under guardianship or assistance who have obtained the necessary consent for contract conclusion). (2) Not a person subject to the city's tender participation restrictions pursuant to Article 167-4, Paragraph 2 of the Local Autonomy Act. (3) Not within the period of suspension of bidding participation stipulated in Article 2, Paragraph 1 of the Sano City Guidelines for Suspension of Bidding Participation by Competitors (Sano City Notice No. 154 of 2005) from the announcement date to the bid opening date. (4) Not a person for whom a petition for commencement of rehabilitation proceedings has been filed under the Corporate Reorganization Act (Act No. 154 of 2002), or for whom a petition for commencement of rehabilitation proceedings has been filed under the Civil Rehabilitation Act (Act No. 225 of 1999). However, this excludes persons who have obtained court approval for a rehabilitation plan under the Corporate Reorganization Act or a rehabilitation plan under the Civil Rehabilitation Act. 3 Tender schedule, etc. Submission method for tender documents Postal tender in accordance with the Sano City Postal Tender Implementation Guidelines (Sano City Notice No. 50 of 2012; hereinafter referred to as the "Guidelines"). Mailing method: "General Registered Mail", "Express Mail", or "Recorded Delivery". Tender document destination: T327-8799 Japan Post Co., Ltd. Sano Post Office, Attn: Sano City Technology Center Department, Contract Inspection Division, Contract Section. Tender documents and envelopes: Use the designated format for postal tenders. Application for confirmation of participation qualifications: From the date of this announcement until the end of the application acceptance period. Download from the Sano City website: https://www.city.sano.lg.jp/ Submission of application for confirmation of participation qualifications, etc. Submission method: In person or by mail (mailing method as per tender documents). From the date of this announcement until September 15, Reiwa 8. (Excluding holidays stipulated in the "Sano City Holiday Designation Ordinance" (hereinafter referred to as "City Holidays")). Submission location: Sano City Technology Center Department, Contract Inspection Division, Contract Section. Submission time: 9:00 AM to 5:00 PM (excluding 12:00 PM to 1:00 PM). Documents for confirmation of participation qualifications: 1. Application for Conditional Open Competitive Tender Participation Qualifications (Separate Form No. 1) 1 copy (Submit for each desired project.) 2. Return envelope for notification (postage paid, with return address) 1 copy. Notification of confirmation of participation qualifications, etc.: Conditional open competitive tender participation qualification confirmation letters will be mailed on September 16, Reiwa 8. Submission of questions regarding disqualification reasons: Submission method: In writing, in person. Until September 17, Reiwa 8 (excluding City Holidays). Submission location: Sano City Technology Center Department, Contract Inspection Division, Contract Section. Submission time: 9:00 AM to 5:00 PM (excluding 12:00 PM to 1:00 PM). Response to questions regarding disqualification reasons: Notification by facsimile on September 24, Reiwa 8. The official document will be mailed on the same day. Submission of questions regarding specifications: Submission method: In writing, in person or by facsimile. Submission period: From the date of this announcement until September 16, Reiwa 8 (excluding City Holidays). Submission location: Specifications content inquiry contact. Submission time: 9:00 AM to 5:00 PM (excluding 12:00 PM to 1:00 PM). Response to questions regarding specifications, etc.: Posted on the Sano City website by 5:00 PM on September 18, Reiwa 8. Submission of breakdown of costs: Required. Bid opening observers: Two individuals will be selected by lottery from among the bidders. Tender document arrival deadline: September 28, Reiwa 8. Arrival at Japan Post Co., Ltd. Sano Post Office (must arrive by this date). Notification date for selection of observers: September 29, Reiwa 8. Date and time and place of bid opening: September 30, Reiwa 8, 10:00 AM. Sano City Hall, Tender Room (6th Floor). Contract preparation: Required. 4. Bid security, etc. Bid security: Exempt. Contract security: Exempt. 5. Invalid bids Bids that fall under the provisions of Article 85 of the Sano City Financial Regulations (Sano City Ordinance No. 59 of 2005), Article 11 of the Sano City Guidelines for Conditional Open Competitive Tenders for Purchase of Goods, etc. (Sano City Notice No. 68 of 2012; hereinafter referred to as the "Tender Guidelines"), and Article 7 of the Sano City Postal Tender Implementation Guidelines (Notice No. 50 of 2012) shall be invalid. 6. Other Tenders will be conducted for projects No. 1 to 3, respectively. Envelopes must be prepared separately. (1) Use the designated format for the application for confirmation of participation qualifications, tender documents, and tender document mailing envelopes. (2) For the bid award decision, the bid price will be the amount written on the tender document plus 10% of that amount (if there is a fraction of less than 1 yen, that fraction will be rounded down). Therefore, please write the amount excluding consumption tax and local consumption tax (or the amount equivalent to consumption tax and local consumption tax for non-taxable businesses) on the tender document. (3) Location to view contract terms: Contract terms and tender documents, as well as execution regulations and implementation guidelines, can be viewed at the Sano City Technology Center Department, Contract Inspection Division, Contract Section. 7. Inquiries (1) Regarding the announcement: T327-8501 1 Takasago-cho, Sano City, Tochigi Prefecture (Sano City Hall, 5th Floor). Sano City Technology Center Department, Contract Inspection Division, Contract Section. Phone: 0283-20-3027 FAX: 0283-20-3035 (2) Regarding specifications: No. 1-3 T327-8501 1 Takasago-cho, Sano City, Tochigi Prefecture (Sano City Hall, 5th Floor). Sano City Urban Development Department, Urban Development Division, Parks and Green Spaces Section. Phone: 0283-20-3101 FAX: 0283-20-3046 Tender Explanation Document This tender explanation document clarifies the general matters that participants (hereinafter referred to as "bidders") in conditional open competitive tenders for procurement contracts ordered by Sano City must understand and comply with. 1. Matters for tender (1) Procurement items, etc. No. Procurement item Location of performance 1 Invasive Beetle Control Services at Katayama Park and others Sano City, Katayama Town, etc. 2 Invasive Beetle Control Services at Matsubara Park Sano City, Ishizuka Town 3 Invasive Beetle Control Services at Seibu Akasaka Park and others Sano City, Akasaka Town, etc. (2) Period of performance No. 1-3 From the contract signing date to January 29, Reiwa 9 (3) Nature of services, etc. No. 1-3 Details are in the specifications (design documents). 2. Confirmation of eligibility for tender participation Those who wish to participate in this tender must submit the following documents to confirm their qualifications and apply for qualification confirmation. (1) Documents to be submitted A. Application for Conditional Open Competitive Tender Participation Qualifications (Separate Form No. 1) 1 copy (Submit for each desired project) B. Return envelope for notification (postage paid, with return address) 1 copy (2) Submission destination Sano City Technology Center Department, Contract Inspection Division, Contract Section (Sano City Hall, 5th Floor) (3) Submission deadline September 15, Reiwa 8, 5:00 PM, must arrive by this date. (4) Submission method In person or by mail *If mailing, send A and B in (1) by "General Registered Mail", "Express Mail", or "Recorded Delivery" to "T327-8501 Tochigi Prefecture, Sano City, Takasago-cho 1, Sano City Hall, Contract Inspection Division". *Delivery to post office boxes is not allowed. Please send to City Hall. *If mailing, please contact the Contract Inspection Division by phone to inform them that you have mailed the application documents, etc. Sano City Contract Inspection Division Tel: 0283-20-3027 (5) Confirmation results Conditional open competitive tender participation qualification confirmation letters will be mailed in the return envelope on September 16, Reiwa 8. 3. Submission of tender documents (1) Tender document destination T327-8799 Japan Post Co., Ltd. Sano Post Office, Attn: Sano City Technology Center Department, Contract Inspection Division, Contract Section. (2) Tender documents, breakdown of costs, and envelopes Use the designated tender documents for postal tenders, and prepare the envelopes as shown in "Envelope (Example)". Use "Breakdown of Costs (Services Contract)" for the breakdown of costs. (3) Mailing method "General Registered Mail", "Express Mail", or "Recorded Delivery". *Note that other methods (regular mail, Letter Pack, etc.) will be invalid. (4) Tender document arrival deadline September 28, Reiwa 8. Must arrive at Japan Post Co., Ltd. Sano Post Office by this date. 4. Date and time and place of bid opening (1) Date and time: September 30, Reiwa 8, 10:00 AM (2) Place: Sano City Hall, Tender Room (6th Floor) 5. Tender and bid opening methods, etc. (1) Tender method is postal tender; in-person tender is not permitted. (2) The tender document must include all expenses required for this service. (3) For the bid award decision, the bid price will be the amount written on the tender document plus 10% of that amount (if there is a fraction of less than 1 yen, that fraction will be rounded down). Therefore, please write the amount excluding consumption tax and local consumption tax (or the amount equivalent to consumption tax and local consumption tax for non-taxable businesses) on the tender document. (4) Two observers will be selected by lottery from among the bidders, and they will attend the bid opening. (5) According to Article 4 of the Sano City Postal Tender Implementation Guidelines (Sano City Notice No. 50 of 2012), the number of postal tenders, including re-tenders, shall be up to two times. 6. Postal tender mailing documents (1) The tender document (designated format) must include the tender item name, bid opening date, bidder's address, trade name or company name, and representative's title/name, and the representative's seal. (2) Submission of breakdown of costs (designated format) Enclose the breakdown of costs (designated format) (hereinafter referred to as "breakdown") together with the tender document. 7. Bid award determination method (1) The successful bidder will be the bidder who meets all the requirements of the specifications indicated in this tender, as determined by the city, and who submits the lowest valid bid within the limit of the estimated price prepared in accordance with Article 81 of the Sano City Financial Regulations. (2) If there are two or more bidders who have submitted the same lowest bid price, the successful bidder will be determined by drawing lots among those bidders. 8. Invalid bids (1) When the contents of the tender document and breakdown are unclear and cannot be read. (2) When the amount written on the tender document has been corrected, or when the representative's name is not sealed. (3) When there are two or more tender documents in one envelope. (4) When the tender document does not arrive by the deadline. (5) When the tender document is sent by a method other than the designated method. (6) When something other than the tender document or other required documents (hereinafter referred to as "tender documents, etc.") is enclosed in the envelope. (7) When the breakdown to be enclosed is missing, or when the amount written on the breakdown differs from the amount written on the tender document when a breakdown is required. (8) When the information written on the envelope differs from the information written on the tender documents, etc. (9) When the bid is from an unqualified bidder in cases where bidder qualifications are restricted. (10) When collusion or other fraudulent acts are recognized. (11) In addition to the preceding items, when the specific matters in this tender are violated. 9. Contract (1) Requirement for contract document: Required. (2) The contract amount will be the amount written on the tender document plus 10% of that amount (if there is a fraction of less than 1 yen, that fraction will be rounded down). 10. Other (1) If you wish to withdraw from the tender after submitting the application for participation qualifications, please submit a tender withdrawal notice (designated format). (2) Designated formats for the application for participation qualifications and tender documents, etc., can be downloaded from the Sano City website: "Home" ⇒ "Living/Administration" ⇒ "City Information/Tenders" ⇒ "Tender/Contract Information" ⇒ "Tender/Contract Forms" ⇒ "List of Forms for Goods and Services Provision, etc.". (3) For inquiries about specifications and other matters, please submit a question and answer form (designated format) in person or by fax by 5:00 PM on September 16. If sending by fax, please be sure to call after sending. (4) Question and answer: Question and answers will be posted on the Sano City website by 5:00 PM on September 18.