Tree Pruning Services

Procurement Case Number 0000000000000629685 Procurement Type General Competitive Bidding Announcement (WTO Non-Targeted) Classification Goods and Services Procurement Case Name Tree Pruning Services Publication Start Date Reiwa 08 October 26 Publication End Date Reiwa 08 November 26 Procurement Organization Ministry of Defense Procurement Organization Location Kanagawa Prefecture Announcement Content Announcement No. 200 October 26, Reiwa 8 Authorized Officer for Expenditure, National Defense Academy General Affairs Department Manager Kohei Sato Announcement Bids will be conducted as follows. Please participate after thoroughly understanding the "Bid and Contract Guidelines" at the National Defense Academy. Details 1. Bidding Method General Competitive Bidding 2. Eligibility (1) Not falling under the provisions of Article 70 of the Budget, Settlement, and Accounting Order. Individuals who are minors, persons under guardianship, or persons under assistance, and who have obtained the necessary consent for contract conclusion, fall under special reasons in the same article. (2) Not falling under the provisions of Article 71 of the Budget, Settlement, and Accounting Order. (3) Must have a qualification for participating in defense-related procurements for Reiwa 07, 08, and 09 (Nationwide Unified Qualifications) in the service provision category, with a grade of A, B, C, or D, and possess eligibility for participation in the Kanto-Koshinetsu region. (4) Not currently subject to a suspension of bidding or similar measures based on the "Procedures for Suspension of Bidding and Similar Measures Concerning Procurement of Equipment and Services" by the Minister's Secretariat Health Supervisor, Director-General of the Defense Policy Bureau, or Director-General of the Acquisition, Technology & Logistics Agency (hereinafter referred to as "Designation Suspension Authority"), or the Superintendent of the National Defense Academy. (5) Not a party that has capital or personnel relations with a party currently subject to designation suspension as referred to in the preceding paragraph, and intending to contract with the Ministry of Defense for the sale of similar goods, manufacturing, or service contracts. (6) If subject to labor insurance, employees' pension insurance, etc., there should be no arrears in insurance premiums, etc. (7) On-site inspection must be conducted before bidding. 3. Bidding Method For bid award determination, the successful bid price will be the bid amount plus 10% of that amount. Therefore, all bidders shall state in their bid the amount equivalent to 100/110 of the estimated contract amount (total amount), regardless of whether they are taxable or tax-exempt businesses for consumption tax and local consumption tax. 4. Deposit Matters (1) Bid deposit and contract deposit: Exempt (2) If the successful bidder fails to conclude the contract, an amount equivalent to 5/100 of the successful bid amount (amount equivalent to 110/100 of the bid amount) will be collected as a penalty. 5. Invalid Bids (1) Bids submitted by parties not meeting the eligibility criteria in section 2, and bids that violate the bidding conditions. (2) In the case of mail bids, if the bid is not received by the deadline. 6. Contract or Acceptance Letter Requirement If the contract amount exceeds 2.5 million yen, a contract document shall be prepared. If it does not exceed 2.5 million yen, either a contract document or an acceptance letter shall be prepared. However, if the contract amount is less than 1 million yen, the preparation of both the contract document and the acceptance letter may be omitted. 7. Contract Clauses Service subcontracting clauses, special clauses regarding fraudulent acts such as bid rigging, special clauses regarding the exclusion of organized crime groups. 8. Use of Electronic Procurement System This is a case utilizing the "Electronic Procurement System (https://www.geps.go.jp/)". Please note that if there is a system failure in the Electronic Procurement System, the announcement may be changed, including the cancellation of bids. However, paper bids are also acceptable for those who find it difficult to use the Electronic Procurement System. 9. Deadline for Receipt of Documents Related to 2-(3) Reiwa 08 November 24 (Tuesday) 17:00 10. Bid Submission Deadline Reiwa 08 November 25 (Wednesday) 12:00 (for Electronic Procurement System and mail bids) 11. Bid Opening and Closing Date and Time Reiwa 08 November 26 (Thursday) 10:00 National Defense Academy Main Building 1st Floor Bid Room 12. Matters for Bidding (1) Procurement Request Number Dormitory Service 56 (2) Title Tree Pruning Services (3) Specifications and Quantity As per specifications (4) Place of Performance As per specifications (5) Performance Deadline Reiwa 09 March 19 13. Other (1) Submission of Certificates, etc. Submit by the deadline indicated in 9. Additional documents or interviews may be requested beyond the submitted materials. (2) Mail Bids Place the bid in an inner envelope, clearly marking the company name, bid opening date and time, title, and "Bid Enclosed" in red ink. Send by mail (registered mail only) or courier (equivalent to registered mail) by the bid submission deadline in 10. Address the envelope to the bid contact person (see (6) below). Confirm arrival at your own risk. (3) Subcontracting Subcontracting by parties currently subject to designation suspension is generally not permitted. However, this does not apply if the relevant designation suspension authority recognizes a genuinely unavoidable reason. (4) Low Bid Price Investigation a. Successful bidders for contracts exceeding 10 million yen for construction, manufacturing, or other services must cooperate with the low bid price investigation conducted by the authorized officer for expenditure if they fall under the investigation criteria. b. For the low bid price investigation, submit documents such as a "Reason for Bidding at Such Price," "Breakdown of Bid Price Calculation," "Documents Confirming the Performance System of the Contract," and "Documents Confirming Business Management" as requested by the authorized officer for expenditure. c. If you do not cooperate with the submission of the documents requested in the preceding paragraph, or if the submission is insufficient, you will be required to provide explanations as requested by the authorized officer for expenditure. d. If you do not comply with the preceding paragraph or if the explanation is insufficient, you may not be selected as the successful bidder on the grounds that "there is a risk that the contract will not be performed in accordance with its terms." (5) In addition to the contract clauses listed in 7, if the successful bidder is a small and medium-sized enterprise as defined in Article 2, Paragraph 1 of the Small and Medium-sized Enterprise Credit Insurance Act, special clauses for partial cancellation of the restriction on assignment of claims will be applied separately. (6) Location for Distribution of Bid Information (Specifications), Contract Clauses, and Contact for Inquiries: Procurement Section, Accounting Division, General Affairs Department, National Defense Academy (Contact: Iwata) TEL 046-841-3810 (Extension 2269) (7) Contact for Specifications and On-site Inspection: Facilities Management Section, General Affairs Department, National Defense Academy (Contact: Fujikawa) TEL 046-841-3810 (Extension 2313) For details, please refer to the National Defense Academy website (https://www.mod.go.jp/nda/procurement/index.html). Procurement Documents 1 Procurement Document 1 Download URL Procurement Document 2 - Procurement Document 3 - Procurement Document 4 - Procurement Document 5 -