Kyoto City Long-Term Care Insurance System Reconstruction and Other Services Outsourcing

Kyoto City Long-Term Care Insurance System Reconstruction and Other Services Outsourcing

bgcolor="#FFFFFF" leftmargin="0" topmargin="0" marginwidth="0" marginheight="0"><Municipal Bureau Details<Goods> Announcement Date: 2026.08.05 Fiscal Year: Reiwa 8 (2026) Bid Number: 432436 Bidding Method: General Competitive Bidding Contract Method: Total Price Contract Project Name: Kyoto City Long-Term Care Insurance System Reconstruction and Other Services Outsourcing Performance Deadline: From the day after the contract date until January 31, Reiwa 12 (2030) Performance Location: Health and Welfare Bureau, Center for Healthy Longevity in Kyoto Promotion Office, Care Promotion Division, etc. Estimated Price (excluding tax): 4,144,613,000 yen Bidding Period Start Date/Time: From 2026.11.11 09:00 Bidding Period End Date/Time: Until 2026.11.13 17:00 Bid Opening Date: 2026.11.16 Bid Opening Time: From 10:00 onwards Category: Other (Other than above) Content: Other (Other than above) Requesting Department: Health and Welfare Bureau, Center for Healthy Longevity in Kyoto Promotion Office, Care Promotion Division Other Please download the forms for the bid announcement and attached documents from the link below. 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Bid Announcement Bid Explanation Document Specifications Bid Winner Determination Criteria Proposal Creation Guidelines (Re-posted) Forms No. 1-10 Appendix Contract General Competitive Bidding Participation Qualification Confirmation Application Form Bid Explanation Document and Specification Inquiry Form (Participation Qualification Confirmation Deadline: 2026.08.27) Contractors for procurement of goods etc. with an estimated price of 80 million yen or more must understand the importance of initiatives to build a sustainable society, including SDGs, and submit a document declaring their commitment to such initiatives (form posted on the "Kyoto City Bidding Information" website) or a copy of a certificate proving certification, accreditation, or award by a system that constitutes the "Kyoto SDGs Network" (https://www.city.kyoto.lg.jp/sogo/page/0000295638.html), attached to the form posted at the URL below, or by submitting it to the contract division within two months after the contract is concluded. (URL for the relevant page on the "Kyoto City Bidding Information" website) https://www2.city.kyoto.lg.jp/rizai/chodo/koukeiyaku/koukeiyaku.htm We will conduct a general competitive bid, and hereby announce it in accordance with the provisions of Article 28-4 of the Kyoto City Contract Administration Regulations. August 5, Reiwa 8 Kyoto City Mayor Takashi Matsui 1. Matters for Bidding (1) Project Name and Details Project Name: Kyoto City Long-Term Care Insurance System Reconstruction and Other Services Outsourcing Contract Method: Total Price Contract Bidding Method: Comprehensive Evaluation General Competitive Bidding (2) Special Conditions: As per the bid explanation document and specifications (hereinafter referred to as "Bid Documents, etc.") (3) Performance Period: From the day after the contract date until January 31, Reiwa 12 (2030) (4) Delivery Location: As per specifications (5) Estimated Price: 4,144,613,000 yen (Consumption tax and local consumption tax (hereinafter referred to as "consumption tax, etc.") are not included in the above amount.) (6) Notes on Bid Amount and Changes to Contract Due to Fluctuations in Prices During the Contract Period (Items that apply are marked with ■.) ■ Regarding this procurement, contract changes, including the contract amount, will not be made in principle even if prices fluctuate during the contract period. Therefore, the bid amount should take into account price fluctuations during the contract period. □ For this procurement, from the second year onwards of the contract period (limited to after the 13th month from the contract date), contract changes will be made only if there are fluctuations in labor costs during the contract period, in accordance with the conditions stated in the specifications. Therefore, the bid amount should take into account price fluctuations during the contract period, excluding fluctuations in labor costs. 2. Qualification Requirements for Bidders All of the following requirements must be met by those wishing to participate in the bid. (1) Qualifications to be confirmed before bidding (hereinafter referred to as "pre-confirmation qualifications") a. Applicants who submit the General Competitive Bidding Participation Qualification Confirmation Application Form (hereinafter referred to as "Application Form") must be registered in the list of qualified bidders for general competitive bidding (goods) stipulated in Article 4, Paragraph 2 of the Kyoto City Contract Administration Regulations (hereinafter referred to as "Regulations") as of the day before the application date (hereinafter referred to as "application date"), or be a party other than a registered bidder who has applied for qualification for goods stipulated in Kyoto City Notice No. 363 dated September 2, Reiwa 7 (2025) by the day before the application date. (https://www2.city.kyoto.lg.jp/rizai/chodo/sanka/sanka.htm#page7) b. The applicant must not have been suspended from competitive bidding participation based on the provisions of Article 29, Paragraph 1 of the Kyoto City Competitive Bidding Handling Guidelines (hereinafter referred to as "Guidelines") between the application date and the date of confirmation of pre-confirmation qualifications. c. The individual, the representative of the corporation, or the person authorized by the individual or representative of the corporation (hereinafter referred to as "representative, etc.") who intends to participate in this bid must not be the same person as another representative, etc. who intends to participate in this bid. (2) Qualifications to be confirmed after bid opening (hereinafter referred to as "post-confirmation qualifications") a. For parties other than registered bidders who have applied for qualifications stipulated in the notice by the day before the application date, they must be recognized as having the qualifications stipulated in the notice by the time of bid opening. b. The applicant must not have been suspended from participation between the date of confirmation of pre-confirmation qualifications and the date of confirmation of post-confirmation qualifications. 3. Announcement and Bid Documents, etc., Delivery of General Competitive Bidding Participation Qualification Confirmation Application Form From the announcement date until August 27, Reiwa 8 (2026) (Thursday), the bid announcement and bid documents, etc., will be posted on the webpage below (1) and will be provided free of charge at the location below (2). However, the hours for free distribution at the location below (2) are from 9:00 to 12:00 and from 13:00 to 17:00 on days other than Kyoto City Holidays as defined by the Kyoto City Holiday Ordinance. (1) Kyoto City Administrative and Financial Bureau, Property Management and Contract Department, Contract Division Web Page Address: http://www2.city.kyoto.lg.jp/rizai/chodo/ebid/anken.htm (Bidding Execution Schedule (Goods)) (2) Delivery Location: 〒604-8571 Kyoto City, Nakagyo Ward, Teramachi-dori Oike Agaru, Ue Honnoji Mae-cho 488, Kyoto City Hall Annex Building 1F, Kyoto City Administrative and Financial Bureau, Property Management and Contract Department, Contract Division, Tel: 075-222-3315 4. Procedure for Confirmation of Pre-Confirmation Qualifications (1) Applicants wishing to participate in the bid (limited to authorized representatives if a representative has been registered with this city) must submit the documents listed in (a) below, by the submission method listed in column 2, according to the classification by bidding method listed in column 1 of the table below, within the reception period listed in column 3. Applicants who do not submit the necessary documents within the specified period or who are found not to have pre-confirmation qualifications will not be allowed to participate in this bid. a. Documents to be Submitted: General Competitive Bidding Participation Qualification Confirmation Application Form (hereinafter referred to as "Application Form") b. Submission Method, etc.: Column 1: Internet Users *See 8(1)a for internet users. Column 2: Submit the Application Form by entering the necessary information in the Kyoto City Electronic Bidding System and transmitting it. Column 3: From the announcement date until August 27, Reiwa 8 (2026) (Thursday), from 9:00 to 17:00 (excluding holidays). Terminal Users and Mail Users *See 8(1)b for terminal users and 8(1)c for mail users. Submit in person to the location in 3(2) or by registered mail. From the announcement date until August 27, Reiwa 8 (2026) (Thursday), from 9:00 to 12:00 and from 13:00 to 17:00 (excluding holidays). (2) After receiving the pre-confirmation qualification application form, the pre-confirmation qualifications will be confirmed, and the results will be notified by the method indicated in the right column of the table below, corresponding to the classification by bidding method listed in the left column. In this case, those found not to have qualifications will be notified with the reason. Internet Users *See 8(1)a for internet users. An email will be sent by September 10, Reiwa 8 (2026) (Thursday) to confirm the pre-confirmation qualification results via the electronic bidding system. Terminal Users and Mail Users *See 8(1)b for terminal users and 8(1)c for mail users. Notification will be sent by September 10, Reiwa 8 (2026) (Thursday) via the General Competitive Bidding Participation Qualification Confirmation Notice. (3) Explanation of Reasons for Those Found Not to Have Pre-Confirmation Qualifications a. Those found not to have pre-confirmation qualifications may request an explanation of the reasons from the Mayor in writing. b. Those who wish to request an explanation of the reasons pursuant to 4(3)a must submit a written document to the location in 3(2) within the period from the date of receiving the notification pursuant to 4(2) until the date and time of the submission deadline in the following table (reception hours are from 9:00 to 12:00 and from 13:00 to 17:00 on days other than holidays). Upon submission of the written document, a written response will be sent by the dispatch date in the table. Submission Deadline: September 14, Reiwa 8 (2026) (Monday) 17:00 Dispatch Date: September 17, Reiwa 8 (2026) (Thursday) 5. Deadline for Questions and Answers Regarding Announcement and Bid Documents, etc. (1) Those who wish to ask questions regarding the announcement and bid documents, etc., must attach the "Bid Explanation Document and Specification Inquiry Form" (Excel format attached) to the "Kyoto City Bid Explanation Document and Specification Inquiry Form Submission Form" (see URL below) and submit it by the submission deadline in the table in 5(2). (https://kyotocity.form.kintoneapp.com/public/kyoto-buppin-shitumon) Questions submitted after the deadline and questions from those who have not submitted the Application Form in 4(1) will not be answered. (2) When the Mayor receives questions pursuant to 5(1), a written answer to the questions will be posted on the webpage in 3(1) and provided free of charge at the location in 3(2) by the answer deadline in the following table. However, the period and hours for free distribution at the location in 3(2) are from the answer deadline until the last day of the bidding period, from 9:00 to 12:00 and from 13:00 to 17:00 on days other than holidays. Submission Deadline: August 27, Reiwa 8 (2026) (Thursday) 17:00 Answer Deadline: September 10, Reiwa 8 (2026) (Thursday) 6. Submission Method and Hearing Method for Proposals (1) Proposal Submission Method a. Proposal Creation: Create the proposal based on the "Proposal Creation Guidelines." b. Proposal Submission Method: If submitting the proposal in person, it must be submitted to the location in 3(2) between 9:00 and 12:00 and between 13:00 and 17:00 (excluding holidays) from the date of notification received pursuant to 4(2) until October 9, Reiwa 8 (2026) (Friday). The same content must also be submitted in electronic format. If submitting the proposal by mail, it must be sent by registered mail and must arrive at the location in 3(2) by 17:00 on October 9, Reiwa 8 (2026) (Friday). The same content must also be submitted in electronic format. (2) Hearing Method: Scheduled for October 20, Reiwa 8 (2026) (Tuesday) to October 22, Reiwa 8 (2026) (Thursday). The date and time will be notified separately to those who have been recognized as having pre-confirmation qualifications. However, remote participation is not permitted. 7. Cancellation of Pre-Confirmation Qualification Confirmation After Proposal Submission (1) Based on the results of the review of proposals submitted pursuant to 6(1), those who fall under the disqualifying conditions specified in the "Bid Winner Determination Criteria" will have their pre-confirmation qualification canceled and will be deemed unqualified. In this case, those whose pre-confirmation qualification has been canceled will be notified in writing with the reasons. (2) Those whose pre-confirmation qualification has been canceled pursuant to 7(1) may request an oral explanation of the reasons for being deemed unqualified, only upon request made within the period from the date of receipt of the notification until November 10, Reiwa 8 (2026) (Tuesday). However, if a written request to receive a written notification is made within the above period, a written notification will be provided. 8. Bidding Methods, etc. (1) Bids shall be made by one of the following methods. a. Method of transmitting bid data via the internet by a person who has obtained an IC card issued by a certification authority compatible with the electronic bidding core system (limited to those whose name is the same as the representative in the "Registered Seal Notification" submitted to this city, or the name of the authorized representative if there is one, and which is valid until the bid award date) and has registered as a user in the Kyoto City Electronic Bidding System (hereinafter referred to as "Internet User"). b. Method of transmitting bid data by using the bidding terminal installed at the Contract Division of the Kyoto City Administrative and Financial Bureau, Property Management and Contract Department (hereinafter referred to as "Contract Division") by a person who has obtained a bidding terminal user card (meaning a bidding terminal user card stipulated in Article 6, Paragraph 4 of the Regulations) (hereinafter referred to as "Terminal User"). c. Method of sending the bid form by registered mail (hereinafter referred to as "Mail User"). (2) Internet users must register as users in the Kyoto City Electronic Bidding System by the day before the date they intend to transmit the application form pursuant to 4(1). Furthermore, even if an internet user has registered as a user by the prescribed deadline, a person who has not transmitted the application form to the Kyoto City Electronic Bidding System by the deadline specified in 4(1)b cannot transmit bid data via the internet. In this case, such a person (limited to those who have submitted the documents in 4(1)a separately to the location in 3(2) by 17:00 on August 27, Reiwa 8 (2026) and have been recognized as having pre-participation qualifications) can transmit bid data using a bidding terminal if they apply for temporary use of a bidding terminal one hour before the end of the bidding period (if a bidding terminal user card has not been issued, apply for and obtain a bidding terminal user card in advance). In addition, if a system failure or other problem occurs during the bidding procedure for a person who has transmitted the application form to the Kyoto City Electronic Bidding System by the deadline specified in 4(1)b, contact the contact point in 3(2) immediately. (3) If a terminal user has not obtained a bidding terminal user card, they must apply for and obtain a bidding terminal user card one hour before the end of the bidding period and then bid. (4) Mail users must use the bid form sent with the notification in 4(2).