Okayama City Kamo Elementary School Ground Ball Stop Net Installation Construction

Public notice of general competitive bidding (Announcement) In accordance with the provisions of Article 167-6, Paragraph 1 of the Local Autonomy Act (Cabinet Order No. 16 of 1947) (hereinafter referred to as 'the Order'), the following is hereby announced. Mayor of Okayama City, Masao Omori I. Matters for Bidding 2026033092-50 March 31, 2027 To be announced after the successful bidder is determined. Project subject to minimum restriction price setting 8. Payment Terms ① Advance Payment: Yes ② Intermediate Advance Payment: No ③ Partial Payment: Yes, within 1 time. 2. Project Name: Okayama City Kamo Elementary School Ground Ball Stop Net Installation Construction Location: 517 Tsudera, Kita Ward, Okayama City Type of Work: Civil Engineering (General) or Construction (Sports Facility Construction) 9. Bid Bond and Contract Security: As per "Common Matters for General Competitive Bidding for Construction Projects" (hereinafter referred to as "Common Matters"), Article 13. 2 years 11. Construction Outline: Ball stop net installation, 1 set. H=8.0m, L=59.3m. 1. Announcement Period and Method: From the date of announcement until the bid opening. Posted on the "Bidding/Contracts" page within the Okayama City website (hereinafter referred to as "Bidding/Contracts Website"). 2. Design Document Acquisition Period and Location: From the date of announcement until the bid opening. Available for download from the Bidding/Contracts Website. Applicable 13. Other: If a party confirmed as a "Confirmed Party" as defined in Common Matters 3(7) falls under any of Common Matters 14(1), (2), (3), (4), or (5), they will be disqualified. II. Matters Concerning Bidding Procedures, etc. koukyoukenchiku@city.okayama.jp From 4:00 PM on Friday, October 2, FY2026 until the bid opening. 7. Design Document Response Posting Period: Posted on the Bidding/Contracts Website under "Construction Projects (Contract Division) → Bidding Information [Construction Projects] → General Competitive Bidding List". Until 4:00 PM on Wednesday, September 30, FY2026. 4. Design Document Inquiry Method: Inquiries will only be accepted via email. *Please include your name and contact phone number in the email body. Please allow ample time for inquiries due to variations in computer performance and network connection status. Please use a clear subject line such as "Bidding Inquiry (XXX Construction)". 5. Design Document Inquiry Submission Location: Urban Development Bureau, Housing and Building Department, Public Building Division. Email address: October 13, FY2026 (Tuesday) 9:45 AM. Okayama City Hall (Main Building), 5th Floor, Bidding Room. 11. Submission Method for Qualification Confirmation Application Documents: Confirmed parties must submit the qualification confirmation application documents and attached documents (hereinafter referred to as "Application Documents, etc.") either via the electronic bidding system as per Common Matters 7(2) or by bringing them to the Contract Division to confirm their qualifications. However, this does not apply if a confirmed party is found to fall under any of Common Matters 6 or 14(1) to (5) before submitting the application documents. * No other methods will be accepted. The content of the application documents will not be confirmed at the counter. 8. Bidding Method: As per Common Matters 2 and 4. * Please bid after confirming the answers to inquiries regarding design documents, etc. * Please note that the electronic bidding system is available from 8:00 AM to 9:00 PM. * In case of re-bidding, bids will be accepted until 4:00 PM on the day of the first bid opening, and the opening will commence at that time. Bidders should check the electronic bidding system under "Procurement Organization: Okayama City → Construction, Consulting, etc. → Electronic Bidding System → Bid Status List" for re-bidding information after the bid opening time specified in II-10. Bidders submitting paper bids will be notified by FAX, etc. From 4:00 PM on Wednesday, October 7, FY2026 to 4:00 PM on Friday, October 9, FY2026. 1. Bidding Participation Qualifications: As per Common Matters. 7. Scheduled Technicians 8. Other 1. Deadline for Inquiry on Calculation: 2. Inquirer on Calculation: 12. Qualification Confirmation Application Documents: ① Application for Confirmation of Qualification for General Competitive Bidding (Form No. 3) ② Scheduled Technician List (Form No. 4) ③ Notification of Suspension of Business, etc. (Form No. 5) ④ Notification of Evaluation Results of Business Scale, etc. / Notification of Comprehensive Evaluation Score (latest copy, copy acceptable) Only for businesses within the city: ⑤ Form No. 1, Appendix 2, as stipulated in Article 2, Item 1 of the Enforcement Regulations for the Construction Business Act (showing the latest permit status for business offices within Okayama City and business offices that will enter into contracts with Okayama City). (Copy acceptable) ⑥ Copy of the latest corporate city tax return for this city. ⑦ Copy of the "Decision/Change Notice for City Resident Tax on Salary Income, etc. for FY2026" (for withholding agents) for this city. (Portions with personal names are not required). However, if there have been changes, provide a copy of the latest decision/change notice. Application documents should be prepared in advance for prompt submission after bid opening. III. Qualifications Required for Bidders 2. City/Non-City Business Classification: Meet either ① or ② below. ① City business ② Quasi-city business where the number of employees in Okayama City in the latest corporate city tax return is 50 or more, and the number of employees subject to city resident tax and withholding in Okayama City is 50 or more. 3. Grading Industry: First grading industry is Civil Engineering or Construction (Flying/Earthwork/Concrete). 13. Deadline for Submission of Qualification Confirmation Application Documents: By 5:15 PM on the second day after becoming a confirmed party (excluding city holidays as defined by the Ordinance on Holidays of Okayama City (hereinafter referred to as "Holidays")). * The above period includes time for correction and replacement of application documents, so please apply as soon as possible. 5. Construction Business Permit: Must have a construction business permit for civil engineering work or flying/earthwork/concrete work in accordance with Article 3, Paragraph 1 of the Construction Business Act. 6. Same Type of Construction Experience: Not required. 4. Grading Level and Area, etc.: Civil Engineering or Flying/Earthwork/Concrete grading level is Special A-Upper, Special A-Lower, A, B, or C within the entire city. * Be sure to check the latest grading level before bidding. * Only those who selected "Sports Facility Construction" in the "Construction Safety Facility/Sports Facility Construction Experience Sheet" in the latest Okayama City Construction Work Grading Application can participate in this bid. 3. Method for Inquiry on Calculation: Only accepted by the method posted in Common Matters 8. * Inquire after confirming the design documents with prices. Must assign personnel qualified in civil engineering work or flying/earthwork/concrete work. * Only those who selected "Sports Facility Construction" in the "Construction Safety Facility/Sports Facility Construction Experience Sheet" in the latest Okayama City Construction Work Grading Application can participate in this bid. IV. Procedures for Inquiry on Calculation Until 4:00 PM on Thursday, October 15, FY2026. Limited to bidders for this project. Common Matters for General Competitive Bidding for Construction Projects 1. Qualifications Required for Bidders (1) Not subject to the provisions of Article 167-4 and Article 2, Paragraph 1 of the Okayama City Contract Regulations (City Ordinance No. 63 of 1989, hereinafter referred to as "Contract Regulations"). (2) Must be registered in the list of qualified contractors in this city based on the Okayama City Competition Bidding Participation Qualifications and Review Standards, etc. (City Notice No. 120 of 1986, hereinafter referred to as "Review Standards, etc.") for construction work of the same type as the target work. (3) City businesses and quasi-city businesses as defined in Article 2 of the Okayama City Construction Work Competition Bidding Qualification Requirements Setting Ordinance (hereinafter referred to as "Setting Ordinance") must meet the standards specified in the announcement regarding the grade determined in accordance with Article 5 of the Review Standards, etc. (hereinafter referred to as "Grading Level"). (However, preferential treatment based on the Okayama City Construction Work Performance Evaluation Utilization Standards (hereinafter referred to as "Preferential Treatment") allows participation in general competitive bidding for projects with a permissible price of less than 1 billion yen for projects with a grading level one rank higher. Furthermore, when participating in bidding with Preferential Treatment, it is limited to the types of work for which awards were received according to the Okayama City Construction Work Performance Evaluation Utilization Standards.) (4) Non-city businesses as defined in Article 2 of the Setting Ordinance must meet the standards specified in the announcement regarding same type of construction experience, etc. (5) Must not be under suspension or deferral of designation (hereinafter referred to as "Suspension, etc.") based on the Okayama City Designation Suspension Standards at the time of bid opening specified in the announcement. (6) Must have obtained an electronic certificate issued by an electronic bidding core system-compatible certification authority (hereinafter referred to as "IC Card") that can be used with the Okayama Prefecture Electronic Bidding Joint Use System operated by the Okayama Prefecture Electronic Bidding Joint Use Promotion Council by the bid acceptance deadline. Furthermore, the validity period of the IC Card must extend beyond the bid opening date and time. 2. Submission of Bid Forms and Bid Price Breakdown Sheets (1) The number of bids shall be up to two. (2) Bidders shall submit their bid forms by registering the bid amount using the electronic bidding system between the bid acceptance start date and time and the bid acceptance deadline for the target project registered in the system. (3) For those who have registered as users in the electronic bidding system after obtaining an IC Card, in the following cases (excluding cases where the IC Card is lost, invalidated, blocked, or damaged due to the bidder's responsibility), the bidder may participate in writing by bringing the Form No. 1: Application for Approval of Written Bidding Participation (posted on the Bidding/Contracts Website → Electronic Bidding → Guides/Forms → Electronic Bidding Guide Page) to the city hall one hour before the bid acceptance deadline and obtaining the Mayor's approval for subsequent procedures for the target project. However, this is only applicable if the bid opening date for the target project is within the validity period of the IC Card and the IC Card has been reissued. (4) Those who have changed to written participation will not be allowed to change back to electronic participation or revert to it for the target project. (5) In the case of (3), the bidder shall fill in the necessary information on the written bid form (posted on the Bidding/Contracts Website → Construction Projects (Contract Division) → Bidding Information [Construction Projects] → Forms [Construction Projects] page) and the bid price breakdown sheet (downloaded from the design documents for the target project posted on the Bidding/Contracts Website → Construction Projects (Contract Division) → Bidding Information [Construction Projects] → General Competitive Bidding List page), and submit them in a sealed envelope by the bid acceptance deadline. Write the bidder's name and project name on the envelope (refer to "Regarding Written Bidding for Electronic Bidding Projects" on the Bidding/Contracts Website → Electronic Bidding → Guides/Forms → Electronic Bidding Guide Page). (6) When determining the successful bidder, the bid price registered in the system (or the amount written on the bid form for written bidders as stipulated in (3)) will be added to 10% of that amount (rounded down to the nearest yen if there are fractions less than 1 yen). The bidder shall register the amount equivalent to 100/110 of the estimated contract desired amount in the electronic bidding system (or write it on the bid form for written bidders as stipulated in (3)), regardless of whether they are a taxable or tax-exempt business regarding consumption tax. (7) In the case of (2), electronic bidders shall enter any 3-digit number in the lottery number field and attach the bid price breakdown sheet as an attachment file. (8) In the case of (3), written bidders shall enter any 3-digit number in the lottery number field of the bid form (cannot enter "000"), and attach the bid price breakdown sheet to the bid form. If no number from "001" to "999" is entered in the lottery number field, it will be considered as if "999" was entered, notwithstanding Article 5(7). (9) In the case of (7), the size of the electronic file for the bid price breakdown sheet shall be 3MB or less, and the file format shall be as follows. However, functions that are lost when saving in the specified format must not be used when creating the electronic file. File Format Conditions PDF format Readable by the latest Adobe Reader. Microsoft Excel (xls format, xlsx format) Readable by Microsoft Excel 2019 (Microsoft Excel 97 to 2019). Microsoft Word (doc format, docx format) Readable by Microsoft Word 2019 (Microsoft Word 97 to 2019). (10) In the case of (9), the compression format when compressing electronic files shall be zip format. However, self-extracting format is not permitted. (11) When attaching the bid price breakdown sheet as per (7), the electronic file of the bid price breakdown sheet must be checked for viruses using the latest pattern file. (12) Submitted bid forms and bid price breakdown sheets (hereinafter referred to as "Bid Forms, etc.") cannot be corrected, exchanged, or withdrawn. (15) Comply with the provisions of the Contract Regulations when bidding. 3. Bid Opening Procedures, etc. (1) Bids will be opened at the date, time, and place specified in the announcement. (2) If there are written bidders as stipulated in 2(3), the bid opening will be conducted at the date, time, and place specified in the announcement. (4) If the target project is a project subject to the minimum restriction price setting as stipulated in the Okayama City Construction Work Minimum Restriction Price Setting Ordinance, bidders who submit bid forms below the minimum restriction price will be disqualified. (5) If there is only one bidder who submitted a bid price within the tax-excluded permissible price limit (hereinafter referred to as "Valid Bid") after excluding bids that are invalid or disqualified under (3) or (4) in the first bid, the bid opening executor will conduct the bid opening after the bidder submits the written bid form to the electronic bidding system.