[Bid Announcement] General Competitive Bidding for "Tax Notice Preparation Services"

[Bid Announcement] General Competitive Bidding for "Tax Notice Preparation Services" Updated: September 4, 2026 Print Page Display We will conduct a general competitive bidding as follows. This procurement is subject to the Agreement on Government Procurement of the World Trade Organization (WTO) (Treaty No. 23 of 1995). September 4, Reiwa 8 (2026) Governor of Gunma Prefecture, Ichita Yamamoto 1. Matters for Bidding (1) Contracted Services Preparation of Tax Notices, etc. 1 set (2) Service Details As per bid explanation document and specifications (3) Contract Period From contract conclusion date to December 31, Reiwa 9 (2027) (4) Place of Performance Tax Division, General Affairs Department, Gunma Prefectural Government (5) Bidding Method Bids will be submitted for the item name in (1) above. The successful bid price will be the amount obtained by adding 10% of the bid amount to the amount written on the bid form (if there is a fraction of less than 1 yen, it will be rounded down). Therefore, bidders shall write the amount equivalent to 100/110 of their estimated amount on the bid form, regardless of whether they are subject to or exempt from consumption and local consumption tax. 2. Bid Participation Qualifications Bidders must meet the following requirements. (1) Not falling under the provisions of Article 167-4 of the Local Autonomy Act (Cabinet Order No. 16 of 1947). (2) Must be listed in Grade A of the Reiwa 8 & 9 (2026 & 2027) Contractor List for Purchase of Goods, etc. (hereinafter referred to as "Contractor List") prepared in accordance with Article 170-2, Paragraph 3 of the Gunma Prefectural Financial Regulations (Gunma Prefectural Ordinance No. 18 of 1991; hereinafter referred to as "Regulations"). For those not listed in the Contractor List as of the date of this announcement, they must apply for qualification review for competitive bidding at the Accounting Management Division, Gunma Prefectural Accounting Bureau by Friday, September 18, Reiwa 8 (2026), and be listed in the Contractor List by Friday, October 2, Reiwa 8 (2026). (3) Must not have filed for commencement of rehabilitation proceedings or commencement of reorganization proceedings (hereinafter referred to as "commencement of proceedings") under the Corporate Reorganization Act (Act No. 154 of 2002) or the Civil Rehabilitation Act (Act No. 225 of 1999). However, this does not apply to those who are deemed not to have their bidding qualifications affected after the decision to commence proceedings. (4) Must not be subject to bidding restrictions under Article 170, Paragraph 2 of the Regulations during the period from the date of this bid announcement to the bidding date. (5) Must not be subject to a suspension of bidding under the "Procedures for Suspension of Bidding for Qualified Contractors for Purchase of Goods, etc." as of the bidding date. (6) Must have contract experience in services of a similar nature and scale to the contracted services within the past 5 years from the date of this bid announcement. (7) Must have obtained the Privacy Mark from the Japan Information Economy Society Promotion Association and ISO/IEC 27001 (Information Security Management System). 3. Bid Submission Location, etc. (1) Inquiries regarding bid explanation documents: Tax Systems Section, Tax Division, General Affairs Department, Gunma Prefectural Government, 1-1-1 Ote-machi, Maebashi-shi, Gunma Prefecture, 371-8570, Tel 027-226-2201 (Direct dial) (2) Method of distributing bid explanation documents: Primarily by downloading from the Gunma Prefectural website (https://www.pref.gunma.jp/site/nyuusatsu/769008.html). If downloading from the Gunma Prefectural website is difficult, please contact us in advance to receive it at the location specified in (1) above. (3) Period for distributing bid explanation documents: From Friday, September 4, Reiwa 8 (2026) to Friday, October 2, Reiwa 8 (2026) (However, if receiving at the location specified in (1) above, from 9:00 AM to 12:00 PM and from 1:00 PM to 5:00 PM on days other than holidays as defined in Article 1, Paragraph 1 of the "Ordinance on Holidays of Gunma Prefecture" (Gunma Prefectural Ordinance No. 16 of 1989; hereinafter referred to as "Holiday Ordinance")). (4) Confirmation of Bidding Qualifications: Those wishing to participate in the bidding must submit a bid participation application and pledge form (hereinafter referred to as "Application Form, etc.") with the documents specified in the bid explanation document to confirm their bidding qualifications. If the Prefecture requests an explanation regarding the submitted Application Form, etc., it must be provided promptly. The result of the bidding qualification confirmation will be notified by the bidding qualification confirmation notice by Thursday, October 8, Reiwa 8 (2026). a. Deadline for submission of Application Form, etc.: Friday, October 2, Reiwa 8 (2026), 5:00 PM (Reception hours and dates are from 9:00 AM to 5:00 PM on days other than holidays as defined in Article 1, Paragraph 1 of the Holiday Ordinance). b. Method of submission of Application Form, etc.: By mail or in person. If submitting by mail, it must be registered mail and must arrive at the location specified in (1) above by the deadline in a. Also, write "Tax Notice Preparation Services Bid Participation Qualification Application Documents Enclosed" in red ink on the envelope. c. Number of copies to submit: 1 copy (5) Date and time and place of bidding and opening of bids: Thursday, October 15, Reiwa 8 (2026), 10:00 AM, Conference Room 211, 21st Floor, Gunma Prefectural Government Building (If submitting by mail, it must be registered mail and must arrive at the location specified in (1) above by 5:00 PM on Wednesday, October 14. Also, write "Tax Notice Preparation Services Bid Enclosed" in red ink on the outer envelope of the double envelope.) 4. Other (1) Language and currency to be used in contract procedures: Japanese and Japanese currency. (2) Bid bond and contract deposit: Exempt. (3) Invalid bids: Bids submitted by those who do not have the required bidding qualifications specified in this announcement, bids by those who have not fulfilled their obligations, and bids falling under any of the items in Article 176 of the Regulations shall be deemed invalid. (4) Requirement for contract creation: Required. (5) Method of determining the successful bidder: The successful bidder will be the one who submits the lowest valid bid within the limit of the estimated price established in accordance with Article 169 of the Regulations. If there are two or more bidders who submit the same lowest bid, the successful bidder will be determined by lottery. If any of these bidders do not participate in the lottery, or if a bidder who submitted by mail cannot participate, a prefectural employee not involved in the bidding process will draw lots on their behalf. (6) Other: Details are as per the bid explanation document. Summary (1) Official in charge of disbursement of the procuring entity: YAMAMOTO Ichita, Governor of Gunma Prefecture (2) Nature and quantity of the services to be required: Preparation of tax notices, etc. 1 Set (3) Fulfillment period: From contract conclusion date to December 31, 2027 (4) Fulfillment place: Local Taxation Division of General Affairs, Gunma Prefectural Government (5) Time-limit for submission of application forms and attached documents regarding bidding qualifications: October 2, 2026 at 5:00 p.m. (6) Bidding deadline: October 15, 2026 at 10:00 a.m. (Bids submitted by mail must be submitted by registered mail and must be received no later than Octorber 14, 2026 at 5:00 p.m.） (7) For further details, please contact: Local Taxation Division of General Affairs, Gunma Prefectural Government, 1-1-1 Ote-machi, Maebashi-shi, Gunma-ken, 371-8570, Japan, Tel 027-226-2201 (Japanese language only) 6 Download Files 01 Bid Explanation Document (PDF: 274KB) 02 [Form 1] Bid Participation Application and Pledge Form (Word: 23KB) 03 [Form 2] Taxable (Exempt) Business Registration Form (Word: 22KB) 04 [Form 3] Contract Performance Table (Word: 20KB) 05 [Form 4] Confirmation Notice (Word: 21KB) 06 [Form 5] Bid Form (Word: 19KB) 07 [Form 6] Power of Attorney (Word: 19KB) 08 [Form 7] Bid Withdrawal Notification (Word: 18KB) 09 [Form 8] Inquiry Form (Word: 19KB) 10 Contract Document (PDF: 164KB) 11 [Appendix] Personal Information Handling Special Provisions (PDF: 144KB) 12 [Appendix] Information Security Special Provisions (PDF: 172KB) Tweet !function(d,s,id){var js,fjs=d.getElementsByTagName(s)[0],p=/^http:/.test(d.location)?'http':'https';if(!d.getElementById(id)){js=d.createElement(s);js.id=id;js.src=p+'://platform.twitter.com/widgets.js';fjs.parentNode.insertBefore(js,fjs);}}(document, 'script', 'twitter-wjs'); document.write(' '); document.write(' '); Contact for this page: Tax Division, Tax Systems Section, 1-1-1 Ote-machi, Maebashi-shi, Gunma Prefecture, 371-8570, Tel: 027-226-2200 Inquiry Form Bid Explanation Document Title: Tax Notice Preparation Services Contract Reiwa 8, September 4 Gunma Prefectural Gazette Announcement Gunma Prefectural Government, General Affairs Department, Tax Division BID EXPLANATION DOCUMENT This Bid Explanation Document clarifies the general matters that bidders wishing to participate in conditional general competitive bidding (hereinafter referred to as "bidders") must be familiar with and comply with, in addition to the WTO Government Procurement Agreement (Treaty No. 23 of 1995) and the Gunma Prefectural Financial Regulations (Gunma Prefectural Ordinance No. 18 of March 25, 1991; hereinafter referred to as "Regulations"). 1. Announcement Date: Friday, September 4, Reiwa 8 (2026) 2. Inquiry Period for Bid Explanation Documents, etc. (1) Acceptance Period: Friday, September 4, Reiwa 8 (2026) to Friday, September 18, Reiwa 8 (2026) (2) Inquiry Method: Submit the inquiry form via email. After sending the email, be sure to contact us by phone to confirm submission. Phone contact should be made between 9:00 AM and 12:00 PM and between 1:00 PM and 5:00 PM on weekdays during the acceptance period. (3) Submission Destination: Tax Systems Section, Tax Division, General Affairs Department, Gunma Prefectural Government, Tel 027-226-2201 (Direct dial), Email zeimu-sys@pref.gunma.lg.jp (4) Response Method: Will be posted on the Gunma Prefectural website by Friday, October 2, Reiwa 8 (2026). Responses may be treated as additions or modifications to the bid explanation document and specifications. 3. Matters for Conditional General Competitive Bidding (1) Contracted Services Name: Tax Notice Preparation Services (hereinafter referred to as "Contracted Services") (2) Contracted Services Details: As per the "Tax Notice Preparation Services Contract Specifications" (hereinafter referred to as "Specifications"). (3) Contract Period: From contract conclusion date to December 31, Reiwa 9 (2027) (4) Delivery Deadline: As per specifications (5) Delivery Location: As per specifications (6) Location and Period for Distribution of Specifications: Gunma Prefectural Government Building, 9th Floor, Tax Systems Section, Tax Division, General Affairs Department, Gunma Prefectural Government, 1-1-1 Ote-machi, Maebashi-shi, Gunma Prefecture, 371-8570, Tel 027-226-2201 (Direct dial). By prior appointment, from 9:00 AM to 12:00 PM and from 1:00 PM to 5:00 PM on days excluding Saturdays, Sundays, and holidays until October 2, Reiwa 8 (2026). 4. Bid Participation Qualifications Bidders must meet the following requirements. (1) Not falling under the provisions of Article 167-4 of the Local Autonomy Act (Cabinet Order No. 16 of 1947). (2) Must be listed in Grade A of the Reiwa 8 & 9 (2026 & 2027) Contractor List for Purchase of Goods, etc. (hereinafter referred to as "Contractor List") prepared in accordance with Article 170-2, Paragraph 3 of the Gunma Prefectural Financial Regulations (Gunma Prefectural Ordinance No. 18 of 1991; hereinafter referred to as "Regulations"). For those not listed in the Contractor List as of the date of this announcement, they must apply for qualification review for competitive bidding at the Accounting Management Division, Gunma Prefectural Accounting Bureau by Friday, September 18, Reiwa 8 (2026), and be listed in the Contractor List by Friday, October 2, Reiwa 8 (2026). (3) Must not have filed for commencement of rehabilitation proceedings or commencement of reorganization proceedings (hereinafter referred to as "commencement of proceedings") under the Corporate Reorganization Act (Act No. 154 of 2002) or the Civil Rehabilitation Act (Act No. 225 of 1999). However, this does not apply to those who are deemed not to have their bidding qualifications affected after the decision to commence proceedings. (4) Must not be subject to bidding restrictions under Article 170, Paragraph 2 of the Regulations during the period from the date of this bid announcement to the bidding date. (5) Must not be subject to a suspension of bidding under the "Procedures for Suspension of Bidding for Qualified Contractors for Purchase of Goods, etc." as of the bidding date. (6) Must have contract experience in services of a similar nature and scale to the contracted services within the past 5 years from the date of this bid announcement. (7) Must have obtained the Privacy Mark from the Japan Information Economy Society Promotion Association and ISO/IEC 27001 (Information Security Management System). 5. Confirmation of Bidding Qualifications (1) Those wishing to participate in the bidding announced herein must submit the bid participation application and consumption tax (exempt) business registration form, etc. (hereinafter referred to as "Application Form, etc.") in accordance with the following to confirm whether they meet the bidding qualifications. The Prefecture may request explanations regarding the submitted Application Form, etc., and such requests must be responded to promptly. The result of the bidding qualification confirmation will be notified by the bidding qualification confirmation notice by Thursday, October 8, Reiwa 8 (2026). a. Deadline for submission of Application Form, etc.: Friday, October 2, Reiwa 8 (2026), 5:00 PM (Reception hours and dates are from 9:00 AM to 5:00 PM on days other than holidays as defined in Article 1, Paragraph 1 of the Holiday Ordinance). b. Method of submission of Application Form, etc.: By mail or in person. If submitting by mail, it must be registered mail and must arrive at the location specified in (1) above by the deadline in a. Also, write "Tax Notice Preparation Services Bid Participation Qualification Application Documents Enclosed" in red ink on the envelope. c. Number of copies to submit: 1 copy.