China-Shikoku Bureau of Agricultural Administration Ehime Prefecture Base Telephone Equipment Renewal Construction

Public Invitation to Tender The following is an invitation to open tender. October 27, Reiwa 8 Autumn Public Expenditure Control Officer Director of China-Shikoku Bureau of Agricultural Administration Akihisa Kimihiro 1. Matters for Open Tender (1) Project Name: China-Shikoku Bureau of Agricultural Administration Ehime Prefecture Base Telephone Equipment Renewal Construction (2) Construction Location: 188 Miyata-cho, Matsuyama City, Ehime Prefecture, Matsuyama District Joint Government Building (China-Shikoku Bureau of Agricultural Administration Ehime Prefecture Base) (3) Construction Details: Telephone equipment renewal construction, one lot (4) Construction Period: December Reiwa 8 to March Reiwa 9 (However, 100 days from the day after the contract date) 2. Competition Participation Qualifications (1) Persons who do not fall under the provisions of Article 70 of the Order on Budget, Settlement, and Accounting (Imperial Ordinance No. 165 of 1947; hereinafter referred to as "Budget Settlement Order"). Minors, persons under guardianship or assistance, who have obtained the necessary consent for contract conclusion, fall under the special circumstances in the same article. (2) Persons who do not fall under the provisions of Article 71 of the Budget Settlement Order. (3) Persons who have received confirmation of "Telecommunications Construction" in the Reiwa 7/8 general competitive bidding participation qualifications of the China-Shikoku Bureau of Agricultural Administration. (For persons for whom a petition for commencement of rehabilitation proceedings has been filed based on the Corporate Rehabilitation Act (Act No. 154 of 2002) or for whom commencement of reorganization proceedings has been filed based on the Civil Reorganization Act (Act No. 225 of 1999), re-certification of general competitive bidding participation qualifications based on procedures separately determined by the Director of the China-Shikoku Bureau of Agricultural Administration after the decision to commence proceedings has been made). (4) Persons who have their head office, branch office, or sales office in Ehime Prefecture and can respond promptly in case of defects in the deliverables of this construction. (5) Persons who are not subject to rehabilitation proceedings commenced under the Corporate Rehabilitation Act or reorganization proceedings commenced under the Civil Reorganization Act (excluding those who have received re-certification under (3) above). (6) Persons who have not been subject to a suspension of designation based on the "Measures for Suspension of Designation etc. for Construction Contracts of the China-Shikoku Bureau of Agricultural Administration" (Notice No. 15 Chusou No. 542 (Kei) dated August 29, 2003) from the Director of the China-Shikoku Bureau of Agricultural Administration during the period from the deadline for submission of supporting documents to the date of bid opening. (7) Persons who can assign a chief engineer who meets the following criteria for this construction. However,専任 (full-time) is not required. Persons who fall under any of Article 7, Item 2 (a), (b), or (c) of the Construction Industry Act (Act No. 100 of 1949). Furthermore, the practical experience indicated in the Construction Industry Act shall be "Telecommunications Construction." (8) No capital or personnel relationship between multiple parties intending to participate in the same bid. (9) Persons who have not filed the following notifications (excluding those who are not obligated to file them). (a) Notification under Article 48 of the Health Insurance Act (Act No. 70 of 1922) (b) Notification under Article 27 of the Employees' Pension Insurance Act (Act No. 115 of 1954) (c) Notification under Article 7 of the Employment Insurance Act (Act No. 116 of 1974) (10) Regarding the promotion of the exclusion of organized crime from public works ordered by the Ministry of Agriculture, Forestry and Fisheries (Notice No. 19 Kei No. 1314 from the Director of the General Affairs Division, Minister's Secretariat, dated December 7, 2007), persons who have not been requested by the police authorities to the department head to be excluded from public works ordered by the Ministry of Agriculture, Forestry and Fisheries, such as construction companies substantially controlled by members of organized crime, or equivalent, and whose status continues. (11) If using the electronic procurement system, an electronic certificate must be obtained. For other competition participation qualifications, refer to the tender explanation document. 3. Bidding Method (1) Bidders shall estimate the contract amount including all expenses required for this construction. (2) For the determination of the successful bidder, the bid price shall be the amount written on the bid form plus 10% of that amount (if there is a fraction of less than 1 yen in that amount, it shall be rounded down). Therefore, bidders shall write the amount equivalent to 100/110 of the estimated amount on the bid form, regardless of whether they are taxable or exempt from consumption tax and local consumption tax. Additionally, for the first bid, bidders shall submit a breakdown of construction costs corresponding to the bid amount written on the first bid form. (3) This project will be conducted by electronic bidding using the electronic procurement system (Government Electronic Procurement "GEPS"). However, those who find it difficult to bid electronically may submit a written bid (paper bidding method) in the format specified in the tender explanation document, but they must submit a "Request to Participate in Paper Bidding Method" in advance, and if they wish to proceed with the contract procedures in paper format, they must submit a "Request for Acceptance of Paper Contract Method" after the successful bidder is determined. 4. Location for Contract Terms, Inquiries, Tender Explanation Document Distribution Location and Period (1) Location for Contract Terms and Inquiries: 〒700-8532 1-4-1 Shimo-ishii, Kita-ku, Okayama City, Okayama Prefecture Okayama Second Joint Government Building China-Shikoku Bureau of Agricultural Administration Accounting Division Accounting Specialist (Building Maintenance) (8th Floor North) Phone: 086-224-4511 ext. 2247 (2) Tender Explanation Document Distribution Location: Distributed by any of the following methods: (a) Distribution via the electronic procurement system (https://www.p-portal.go.jp/pps-web-biz/UZA01/OZA0101) (Download PDF from the system) (b) Distribution at the location in 4(1) above (Free of charge) (c) If you wish to receive by mail, please send a written request (any format), a return envelope (size 2), and postage (320 yen for items within 250g, non-standard size), along with a document identifying the person in charge (business card, etc.) to the address in 4(1) above. (3) Tender Explanation Document Distribution Period: From 9:00 AM on October 27, Reiwa 8 to 5:00 PM on November 11, Reiwa 8 (However, paper distribution is not available on administrative holidays). (4) Tender Explanation Meeting: Not held. 5. Submission Location and Deadline for Supporting Documents (1) Submission Location: Submit as a PDF file attachment via the electronic procurement system. However, for paper bids, submit to the location in 4(1) above. For mail submissions, it must arrive at the location in 4(1) above by registered mail by the submission deadline. (2) Submitted Documents: Copy of the "Confirmation Notice of General Competitive Bidding Participation Qualification for Reiwa 7/8" from the China-Shikoku Bureau of Agricultural Administration. (3) Submission Deadline: 5:00 PM on November 11, Reiwa 8. 6. Bid Submission Method and Deadline (1) When using the electronic procurement system: Transmit between 9:00 AM on November 18, Reiwa 8 and 5:00 PM on November 20, Reiwa 8. (2) When submitting in person: Submit to the location in 4(1) above between 9:00 AM on November 18, Reiwa 8 and 5:00 PM on November 20, Reiwa 8 (excluding administrative holidays). Submission on the day of bid opening is also permitted. (3) When submitting by mail: It must arrive at the location in 4(1) above by registered mail by 5:00 PM on November 20, Reiwa 8. 7. Bid Opening Location and Time (1) Location: China-Shikoku Bureau of Agricultural Administration, Bid Room (1-4-1 Shimo-ishii, Kita-ku, Okayama City, Okayama Second Joint Government Building, 7th Floor) (2) Bid Opening Time: 1:30 PM on November 24, Reiwa 8. 8. Other (1) Language and Currency to be used in bidding and contract procedures: Japanese and Japanese currency. (2) Bid Bond and Contract Security: Bid Bond: Exempt Contract Security: To be paid. (3) Matters required of bidders: Persons wishing to participate in this general competition must agree to the tender explanation document and the "China-Shikoku Bureau of Agricultural Administration Competitive Contract Bidding Rules" and submit the documents specified in 5(2) above by the deadline, and submit the bid form by the deadline specified in 6. If the bid is made by an agent, a power of attorney must be submitted. Furthermore, bidders must respond to requests for explanations regarding submitted supporting documents from the expenditure control officer by the day before the bid opening. Persons who fail to fulfill the obligation to explain regarding the supporting documents will not be eligible for the successful bid determination. (4) Invalid Bids: Bids by persons who do not meet the competition participation qualifications indicated in this announcement, bids with false statements in applications or documents, bids that violate the bidding conditions, and bids that violate the provisions of Article 4, Item 3 of the "China-Shikoku Bureau of Agricultural Administration Competitive Contract Bidding Rules" shall be invalid. (5) Requirement for Contract Document Creation: Required. (6) Method of Determining the Successful Bidder: The successful bidder shall be the bidder who submitted the lowest valid bid within the limit of the estimated price prepared in accordance with the provisions of Article 79 of the Budget Settlement Order. (7) Negotiation in Procedures: None. (8) Other: Details are as per the tender explanation document. This is hereby announced. Announcements 1. To promote ethical conduct in public works ordered by the Ministry of Agriculture, Forestry and Fisheries, the "Regulations for Maintaining Ethical Conduct in Public Works Ordered by the Ministry of Agriculture, Forestry and Fisheries" (Reiwa 19, Ministry of Agriculture, Forestry and Fisheries, Order No. 22) has been established. Based on these regulations, if undue influence is received from a third party, ethical conduct measures such as publicizing the facts on the website are implemented. For details, please see our website (https://www.maff.go.jp/chushi/nyusatsu/index.html). 2. Based on the "Basic Policy on Economic and Fiscal Management and Reform 2020" (Cabinet Decision on July 17, Reiwa 2), the Ministry of Agriculture, Forestry and Fisheries is working on reducing the use of seals as part of the review of written documents, seals, and face-to-face interactions. 3. The Ministry of Agriculture, Forestry and Fisheries promotes electronic bidding and electronic contracts using the electronic procurement system. For details, please see the Procurement Portal website (https://www.p-portal.go.jp/pps-web-biz/UZA01/OZA0101). China-Shikoku Bureau of Agricultural Administration Ehime Prefecture Base Telephone Equipment Renewal Construction SPECIAL SPECIFICATIONS Chapter 1 General Provisions This construction shall be carried out in accordance with the latest versions of the "Standard Specifications for Public Building Construction (Electrical Equipment Construction Edition)" and "Standard Specifications for Public Building Renovation Construction (Electrical Equipment Construction Edition)" established by the Minister's Secretariat, Government Buildings Department, Ministry of Land, Infrastructure, Transport and Tourism, as well as these special specifications. Chapter 2 Construction Details, etc. 1. Purpose This construction is to update the telephone equipment at the China-Shikoku Bureau of Agricultural Administration Ehime Prefecture Base, which is old (installed in 2006) and cannot be repaired due to a lack of replacement parts in case of failure. 2. Construction Location 188 Miyata-cho, Matsuyama City, Ehime Prefecture, Matsuyama District Joint Government Building (China-Shikoku Bureau of Agricultural Administration Ehime Prefecture Base) 3. Construction Details Telephone equipment renewal construction, one lot. 4. Construction Period 100 days from the day after the contract date. 5. Construction Quantities As per the attached "Construction Quantity Table." Chapter 3 Construction Requirements, etc. 1. Common Matters (1) Prior to commencement of construction, prepare an implementation schedule and construction plan and submit them to the supervisor. (2) The working hours for this construction shall generally be from 8:30 AM to 5:15 PM on non-working days. Detailed working hours shall be determined after consultation with the supervisor in advance. The same applies if construction is carried out on working days due to unavoidable circumstances. Furthermore, after the replacement work is completed, a system shall be in place to respond promptly in case of unforeseen circumstances such as communication failures on working days. (3) During this construction, take sufficient care not to damage the building, etc., provide temporary protection as necessary, and in case of damage caused by the contractor, report immediately to the supervisor and restore the original condition at the contractor's expense. (4) The site for material storage and parking for construction vehicles associated with this construction is planned to be secured within the premises of the Matsuyama District Joint Government Building. Use shall be subject to confirmation and consultation with the supervisor. (5) Electricity and water required for this construction shall generally be provided free of charge. (6) If notifications to relevant government agencies, telecommunications carriers, or other relevant organizations are required for the commencement, execution, or completion of this construction, procedures shall be carried out without delay. Costs related to such procedures shall be borne by the contractor. 2. Equipment Specifications (1) Specifications, functional conditions, and main equipment configuration of the electronic exchange and other equipment shall be as per the attached "Equipment Specifications." (2) The equipment and materials used in this construction shall be new and compatible with existing equipment, etc. Furthermore, documents proving that the equipment and materials used meet the quality and performance specified in this section (equipment specifications, catalogs, etc.) shall be submitted to the supervisor for approval before ordering the equipment and materials. (3) The warranty period for the installed equipment, etc., shall be at least one year after the completion inspection and within the manufacturer's warranty period. All damages and failures due to design, construction, or structural defects of the equipment that occur during the warranty period shall be promptly repaired, modified, or replaced at the contractor's expense. However, this does not apply to cases caused by improper handling by the client, natural disasters, etc. (4) Electrical capacity, etc., shall be limited to those compatible with the existing power supply equipment, etc. 3. Construction Content (1) Installed Telephones and Installation Locations: (a) New telephones to be installed: 63 units (54 multi-function telephones, 9 general telephones) (b) The placement of telephones and the installation location of the electronic exchange shall be as per the attached "Internal Line Installation Diagram." Also, the existing telephone equipment is as per the attached "Building Layout Diagram." (c) The setting of telephone lines and internal extension numbers shall be as per the attached "Telephone Line Setting Document." (d) The display on the telephone unit panel shall be as per the attached "Telephone Unit Panel." (2) Work Content: (a) Perform the complete work of carrying in, installing, and connecting the electronic exchange and telephones. (b) Set the initial data and input it into the electronic exchange. (c) Install the telephones in (1)(a) above based on the attached "Internal Line Installation Diagram." (d) The wiring from the electronic exchange to the telephones is intended to utilize existing wiring. If new wiring is necessary, it shall be newly wired after consultation with the supervisor. (e) After installing the replacement equipment, etc., perform testing and adjustment to confirm normal operation, and report the results to the supervisor. (f) Remove and transport the existing unnecessary electronic exchange, telephones, and other equipment. 4. Construction Management (1) The construction manager shall possess the qualification of AI/DD General Type (a person who has obtained a construction manager qualification certificate as defined by Article 72 of the Telecommunications Business Act). Furthermore, a copy of the qualification certificate for the above qualification shall be submitted to the supervisor before the start of construction. (2) After concluding the construction contract, the contractor shall promptly appoint a person responsible for carrying out this construction and establish an implementation system. 5. Safety Assurance During Construction Take sufficient safety precautions during this construction. 6. Disposal of Generated Materials, etc. Generated materials resulting from the performance of this construction shall be promptly transported outside the premises of the Matsuyama District Joint Government Building and disposed of in accordance with applicable laws and regulations. Furthermore, evidence documents related to the disposal of generated materials shall be kept without loss and attached to the completion documents. 7. Documents to be Submitted Upon Completion Completion Documents (2 copies): (1) Equipment wiring diagram (2) Numbering plan (3) Line list (4) Internal extension number list (5) Multi-function button assignment (6) Construction photos (before/during/after construction) (7) Equipment operation manual (8) Main equipment list (9) Shipping certificate (10) Warranty (11) Overall adjustment test results (12) Other documents that confirm proper performance. 8. Confidentiality Obligation During the contract period and after the completion of this construction, all facts learned during the execution of this construction shall not be disclosed to any third party.