Public Recruitment of Proposals for Commissioned Work Related to Kokubunji City Regional Vitality Exchange Project, etc.

Public Recruitment of Proposals for Commissioned Work Related to Kokubunji City Regional Vitality Exchange Project, etc.
Reiwa 8, July 9 Kokubunji City Kokubunji City Regional Vitality Exchange Project, etc. Commissioned Work Public Proposal Implementation Guidelines [Secretariat] Kokubunji City Welfare Department, Elderly Welfare Division, Planning Section. Contact: Sagae/Aoki. Address: 2-2-18 Izumi-cho, Kokubunji-shi, Tokyo, 185-8501. Tel: 042-312-8637. FAX: 042-320-1180. E-mail: koureihukushi@city.kokubunji.tokyo.jp 1. Overview of Work (1) Subject: Commissioned Work for Kokubunji City Regional Vitality Exchange Project, etc. (2) Project Purpose: To enable citizens aged 60 and over residing in the city to participate from their respective positions, utilize their diverse experiences and skills, practice various vitality activities, and live vibrantly in the community, thereby enhancing the overall community welfare perspective. This will involve implementing the Regional Vitality Exchange Project, the use of meeting facilities for elderly-related organizations, and environmental improvement work.
It is believed that maintaining physical and mental functions through various activities and exchanges at community hubs will lead to an extension of healthy life expectancy.
Regarding the above, we will select a contractor capable of operating the project while maintaining the quality required by the city, based on citizen needs, using a proposal method that allows for comprehensive evaluation of aspects other than price.
(3) Work Content: Refer to the attached "Specifications" for details.
(4) Performance Period: From the day after the contract conclusion date until Reiwa 12, March 31. However, if it is deemed inappropriate to continue the commissioned work, the contract may be terminated based on the contract.
(5) Performance Location: ① Kokubunji City Vitality Center Koigakubo (hereinafter referred to as "Koigakubo"). Location: 3-32-6 Nishikoigakubo, Kokubunji-shi (1st Floor, Kokubunji City Citizen Indoor Pool). *The Kokubunji City Citizen Indoor Pool is currently closed. Until the facility reopens, the project will be carried out using facilities such as the Vitality Center Honda, in coordination with the city.
② Kokubunji City Vitality Center Hikari (hereinafter referred to as "Hikari"). Location: 3-13-20 Mitsu-cho, Kokubunji-shi.
③ Kokubunji City Vitality Center Honda (hereinafter referred to as "Honda"). Location: 5-29-3 Honda, Kokubunji-shi. (6) Current Challenges, etc.: This project aims to encourage elderly individuals who tend to stay indoors to go out and provide them with opportunities to do so.
The Vitality Course is intended as a "trigger," with content for beginners. However, as the number of continuing participants increases, the level of the course content may deepen.
There is a need for measures to attract more new participants and for the development of independent group activities for those who wish to continue.
Furthermore, initial support may be required for the establishment of independent groups, and intervention tailored to the abilities of the target audience is a challenge.
Additionally, among citizens, there may be individuals with potential skills as course instructors or who wish to utilize their abilities, requiring flexible responses for coordination and personnel deployment.
Moreover, regarding the operation of these facilities, by providing diverse usage options such as Vitality Course use, individual use, and meeting facility use, we have responded to various citizen needs and contributed to vitality creation and preventive care activities, which are the objectives of the facility establishment.
It is anticipated that many citizens are not aware of these services and therefore do not use them. Thus, operation with a community development perspective is necessary, promoting interaction among local residents and users as a hub for elderly vitality creation and preventive care activities.
(7) Maximum Commissioned Fee: 53,239,000 yen (including consumption tax and local consumption tax). [Breakdown] Reiwa 8: 0 yen (including consumption tax and local consumption tax). Reiwa 9: 16,912,000 yen (including consumption tax and local consumption tax). Reiwa 10: 17,749,000 yen (including consumption tax and local consumption tax). Reiwa 11: 18,578,000 yen (including consumption tax and local consumption tax). However, please note that this amount is not the planned contract amount but indicates the scale of the project.
Furthermore, proposals must not exceed the aforementioned maximum commissioned fee and the maximum amount for each fiscal year.
(8) Implementation Method: Public proposal method. 2. Proposal Overview (Schedule) - The schedule for selecting a contractor is as follows (tentative): Item | Period 1 | Public announcement of proposal method, etc. | Distribution of implementation guidelines, etc. | Submission of Expression of Intent to Participate in Proposal | Reiwa 8, July 9 (Thursday) to Reiwa 8, August 10 (Monday) noon. 2 | Inquiry Reception | Reiwa 8, July 9 (Thursday) to Reiwa 8, August 10 (Monday) noon. 3 | Inquiry Response | Reiwa 8, August 14 (Friday). 4 | Application Submission / Proposal Document Submission | Reiwa 8, August 17 (Monday) to Reiwa 8, August 31 (Monday) noon. 5 | First Screening (Document Review) | Reiwa 8, September 7 (Monday). 3 6 | Notification of First Screening Results | Reiwa 8, September 8 (Tuesday). 7 | Second Screening (Presentation) | Reiwa 8, September 10 (Thursday). 8 | Notification of Second Screening Results | Reiwa 8, September 11 (Friday). 9 | Consultation with Preferred Negotiator (Final adjustment of specifications based on proposal content) | Until Reiwa 8, September 18 (Friday). 10 | Contract Conclusion | Early October, Reiwa 8. - The project schedule is as follows (tentative): Item | Period 1 | Project operation planning, coordination of instructors and staff, publicity, acceptance of course participant applications | Reiwa 8. 2 | Implementation of various projects | Reiwa 9 to Reiwa 11. 3. Public Recruitment Method (1) Public Recruitment Method: City website, electronic procurement service. (2) Submission Deadline for Expression of Intent to Participate in Proposal: Reiwa 8, July 9 (Thursday) to Reiwa 8, August 10 (Monday) noon. (3) Application Submission / Proposal Document Submission Period: Reiwa 8, August 17 (Monday) to Reiwa 8, August 31 (Monday) noon. (4) Reception Hours: 8:30 to 12:00 and 13:00 to 17:00, excluding Saturdays, Sundays, and public holidays. Reception is available throughout the day, including holidays, for submissions via email.
4. Eligibility / Application (1) Eligibility: Applicants must meet all of the following requirements. ① Not falling under the provisions of Article 167-4 (Qualifications of Participants in General Competitive Bidding) of the Local Autonomy Act Enforcement Order (Cabinet Order No. 16 of 1947). ② Must be registered in the qualification examination service stipulated in Article 35 of the "Kokubunji City Contract Administration Regulations" (1965 Regulations No. 5). ③ Must not be under suspension of designation by the city at the time of application. 4 ④ Must not fall under any of the following categories (a to e), which are considered to be in a state of objectively apparent business downturn. a) Commencement of rehabilitation proceedings has been filed under Article 17, Paragraph 1 of the Corporate Rehabilitation Act (Act No. 154 of 2002). b) Commencement of rehabilitation proceedings has been filed under Article 21, Paragraph 1 of the Civil Rehabilitation Act (Act No. 225 of 1999). c) Commencement of bankruptcy proceedings has been filed or bankruptcy proceedings are ongoing under the Bankruptcy Act (Act No. 75 of 2004). d) Commencement of special liquidation proceedings has been filed under the Companies Act (Act No. 86 of 2005). e) Bank transaction suspension order has been issued. ⑤ Must not be a violent group as defined in the Act on Prevention, etc. of Unjustifiable Acts by Members of Violent Groups (Act No. 77 of 1991), or a member of a violent group as defined in the "Kokubunji City Ordinance on Exclusion of Violent Groups" (2012 Ordinance No. 21), or an organization that engages in activities beneficial to them. ⑥ Must have paid corporate tax, corporate business tax, consumption tax, and local consumption tax in full. (2) Requirements for Assigned Personnel, etc.: The requirements for personnel to be assigned to this project are as specified in "12 Personnel Structure" of the attached "Specifications". (3) Restrictions: Multiple proposals from a single applicant are not permitted. (4) Distribution of Implementation Guidelines, etc.: ① Distribution Period: Reiwa 8, July 9 (Thursday) to Reiwa 8, August 10 (Monday) noon. ② Distribution Method: Via the city's website. City Website (http://www.city.kokubunji.tokyo.jp/index.html) > Industry/Work > For Businesses > Ordering/Bidding > Regarding Proposals for Bidding by Proposal Method [Current Publicly Available Projects]. *Also posted on the Electronic Procurement Service notice.
5. Confirmation of Intent to Participate: Those who intend to express their intent to participate in the proposal must complete the following procedure and submit the "Expression of Intent to Participate in Proposal" (Form No. 1). If you wish to withdraw after expressing your intent to participate, please submit a "Withdrawal Notification" (Form No. 2). (1) Submission Method: Submit a PDF file with seal impression via email by the submission deadline below. After sending the email, please contact the secretariat by phone to confirm receipt. Sending Address: koureihukushi@city.kokubunji.tokyo.jp (2) Submission Deadline for Expression of Intent to Participate in Proposal: Reiwa 8, August 10 (Monday) noon. 6. Submission of Proposal Application Form: Those who intend to submit a proposal must first express their intent to participate and then prepare and submit the Proposal Application Form as follows. (1) Documents to be Submitted: Those submitting the Proposal Application Form must fill in the necessary information in the following documents, affix their seal, and submit the specified number of copies. Please note that incomplete documents will not be accepted. ■ Documents to be Submitted for First Screening: Document Name | Form | *See 4 | Submission Medium | Copies | Electronic Medium Proposal Application Form | Form No. 4 | - | Paper | - | Yes *5 Proposal Document (Original and Copy) | *1 Form No. 6 | - | | | Business Overview | Form No. 8 | - | | | Contract Performance Report | *2 Form No. 5 | - | | | Quotation | *3 Form No. 7 | - | | | Certificate of Tax Payment for Latest Corporate Business Tax (including local corporate tax) - Certificate of Tax Payment Part 1 (Corporate Tax) - Certificate of Tax Payment Part 1 (Consumption Tax and Local Consumption Tax) | Each 1 copy | - | *1 The proposal content should be prepared using the "Proposal Document for Kokubunji City Regional Vitality Exchange Project, etc. Commissioned Work" (Form No. 6). The original should include the company name, while the copy should not include any company name. Avoid any descriptions that could identify the company (applicant). *2 For commissioned work related to elderly vitality creation and preventive care activities commissioned by national or local government agencies from Reiwa 3 to Reiwa 7, if there is no record of commissioned work, describe up to 3 projects per fiscal year for similar self-operated projects, in order from the oldest fiscal year. Submit a copy of the contract with the largest commissioned scale for each fiscal year. If describing self-operated projects of similar nature due to lack of commissioned work experience, attach promotional materials. *3 The quotation should be calculated based on the specifications, etc. However, it must not exceed the maximum commissioned fee and the maximum amount for each fiscal year. *4 All forms should be A4 size. *5 Electronic media data should be in a tamper-proof PDF file and submitted as a single ZIP file. (2) Notes on Submission: ① Proposal Application Forms from those who have not submitted an Expression of Intent to Participate in Proposal will not be accepted. ② Forms must comply with these implementation guidelines; otherwise, they will not be accepted. ③ After acceptance of the Proposal Application Form, no additions or modifications will be permitted. However, the city may request additional documentation if deemed necessary. ④ Copyright belongs to each proposer. ⑤ The secretariat may create copies for the purpose of the business selection process. ⑥ Submitted proposal documents will not be returned. (3) Submission Location: Submit to the secretariat. (4) Submission Period: Reiwa 8, August 17 (Monday) to Reiwa 8, August 31 (Monday) noon. * Failure to submit proposal documents by the deadline will be considered as withdrawal. (5) Submission Method: Submit electronic media via email, and paper media in person or by mail (registered mail, must arrive by deadline) to the secretariat. (For email and mail, please contact the secretariat by phone after sending/shipping). Sending Address: koureihukushi@city.kokubunji.tokyo.jp 7. Inquiries / Responses (1) Submission of Inquiry Form: If you have any questions regarding this proposal, please use the "Inquiry Form" (Form No. 3) with a concise description of the inquiry. Inquiries will not be accepted under the following circumstances: - Oral inquiries by phone, etc. - Inquiries outside the inquiry period. - Inquiries regarding matters not specified in the implementation guidelines, etc. 7 (2) Submission Method: Inquiries must be submitted via email to the secretariat. After sending the email, please contact the secretariat by phone to confirm receipt. Sending Address: koureihukushi@city.kokubunji.tokyo.jp (3) Inquiry Submission Period: Reiwa 8, July 9 (Thursday) to Reiwa 8, August 10 (Monday) noon (must arrive by this date). (4) Response Method: Responses to inquiries will be compiled and notified to all submitters of the Expression of Intent to Participate in Proposal via email by Reiwa 8, August 14 (Friday) (applicant names will not be displayed in the response). 8. Supplementary Materials for Second Screening Business Presentations: For the second screening, 20 minutes will be allocated for each business presentation and 10 minutes for Q&A. If you wish to use supplementary materials for the presentation on the day, please follow the instructions below. The secretariat will provide a screen and projector (including HDMI connection cable) for presentations, so businesses should use presentation software, etc. (1) Notes: ① The content of the proposal document must not be changed when creating these materials. ② Applicant names will not be disclosed. Therefore, do not include logos, company names, personal names, or other identifiers that could reveal the applicant's identity in the materials. ...