Geological Survey Services Contract Accompanying Nakaozuka Kofun Preservation (Hirata Area)

This is a public announcement for a conditionally open competitive tender with post-qualification for the following services commissioned by Asuka Village. This announcement is made in accordance with the provisions of Article 167-6 of the Local Autonomy Act. Asuka Village Mayor Yuichi Morikawa 1. Services for Tender (1) Fiscal Year 2026, No. 221 (2) Geological Survey Services Contract Accompanying Nakaozuka Kofun Preservation (3) Hirata Area, Asuka Village (4) Geological Survey (5) (6) From the contract signing date until (7) Amount Yen (including consumption tax) (8) Amount Yen (including consumption tax) (9) Not applicable (10) Exempt (11) In accordance with Article 19 of the Asuka Village Contract Regulations (12) Advance payment/intermediate advance payment: Yes, Partial payment: No 2. Tender Participation Qualifications Applicants must be registered in the Asuka Village List of Tender Participants and meet all of the following requirements: (1) Not subject to the provisions of Article 167-4, Paragraphs 1 and 2 of the Local Autonomy Act. (2) Possess tender participation qualifications in Asuka Village and be registered for "Geological Survey". (3) Have a head office or branch/office in Nara Prefecture. (4) Have at least three (3) past achievements in geological surveys for the preservation of historical sites within the Kinki region over the past 10 years. ( * Achievements within Asuka Village are preferred.) (5) The chief engineer must possess one of the following qualifications: - Certified Professional Engineer (PE) as stipulated by the Professional Engineers Act [in the fields of Comprehensive Technology Management (Geology), Applied Science (Geology), or Geological Survey Technician]. (6) (7) Not be in a significantly unsound financial condition, such as having filed for commencement of rehabilitation proceedings under the Corporate Reorganization Act or commencement of reconstruction proceedings under the Civil Reconstruction Act (excluding those for whom a decision to commence rehabilitation or reconstruction proceedings has been made). (8) No capital or personnel relationship between tender participants. 3. Distribution of Specifications, etc. Specifications, etc. for this service will be published on the official website of Asuka Village (http://www.asukamura.jp/). Low Bid Price Investigation Bid Bond Payment Conditions Contract Security From the date of announcement to the date of tender execution, not have been subject to suspension of tender participation qualifications under the Asuka Village Measures for Suspension of Tender Participation Qualifications for Construction Contracts, etc. Service Period Scheduled Price Minimum Reserve Price Analysis, etc. Sounding and In-situ Testing Seismic Exploration Service Outline Geological Survey Services Mechanical Boring Service Type Bid Announcement Document Fiscal Year 2026, No. 221 Service Name Service Location 4. Questions and Answers Regarding Specifications, etc. (1) If you have any questions regarding the specifications, etc., please submit them using the Question and Answer Form (downloadable from the Asuka Village website) during the following period and by the following method. Period: From the date of announcement until October 30, 2024 (Friday), 9:00 AM to 5:00 PM Method: Submit by fax (Fax number: 0744-54-9030). Other: Questions not submitted by the designated date and time and method will not be answered. (2) Answers to the questions in (1) will be posted on the village website on November 6, 2024 (Friday). 5. Mail-in Method for Bids, etc. Bids, etc. must be mailed to arrive by [Date]. Postage costs shall be borne by the tender participant. (1) Bid Form (2) Application for Confirmation of Tender Participation Qualifications for Conditionally Open Competitive Tender with Post-qualification 6. Tender Opening Date, Time, Location, and Observation Method (1) The tender opening will be held at the following date and time and location. Date and Time: 11:20 AM Location: Disaster Countermeasures Room, 2nd Floor, Asuka Village Hall (2) Those wishing to observe the tender opening must apply to the General Affairs and Finance Division by 5:00 PM on the day before the tender opening, in accordance with the Asuka Village Competitive Tender Observation Guidelines. Observation will be on a first-come, first-served basis and will close when the capacity (5 people) is reached. In addition, if a bidder applies to observe, they may be asked to serve as a witness to the tender opening. 7. Invalid Bids Bids falling under any of the following categories will be considered invalid: (1) Bids submitted by individuals who do not have tender participation qualifications. (2) Bids submitted by individuals who have made false applications. (3) Bids submitted by individuals who have submitted two or more bid forms for the same item. (4) Bids not submitted by the designated bidding method. (5) Bids that have not arrived by the deadline. (6) Bids submitted by individuals who have engaged in fraudulent activities related to the tender. (7) Bids falling under Article 8 of the Asuka Village Mail-in Tender Guidelines. (8) Other bids that violate the tender conditions. 8. Post-qualification Review and Documents to be Submitted by Successful Bid Candidate (1) The successful bid candidate must submit the following documents to the General Affairs and Finance Division by 5:00 PM on the day following the notification of the successful bid candidate's selection (or the next non-holiday if the day falls on a holiday). ① Copy of contract documents regarding service achievements ② Copy of qualification certificate (for chief engineer/review engineer) ③ Resume (for chief engineer/review engineer) [Optional format] ④ One of the following documents certifying a direct and continuous (3 months or more) employment relationship between the successful bid candidate and the chief engineer. (If the chief engineer is not the representative) a. Copy of Health Insurance Certificate *Municipal National Health Insurance certificates are not acceptable. b. Copy of Employment Insurance Certificate c. Copy of Withholding Tax Slip 9. Post-Tender Announcement The results of the tender will be announced by posting on the tender bulletin board at the village hall and by publication on the Asuka Village website. November 17, 2024 (Tuesday) Tender participants must mail the documents listed in the following items to Asuka Post Office, addressed to "Hold for Pickup", using either registered mail or certified mail, to arrive by the day before the tender opening date, November 16, 2024 (Monday). 10. Other (1) For the purpose of determining the successful bid, the successful bid price will be the amount indicated on the bid form plus consumption tax and local consumption tax. Therefore, tender participants shall state in their bid form the amount after deducting consumption tax and local consumption tax from their estimated contract amount, regardless of whether they are a taxable or tax-exempt business with respect to consumption tax. (2) The number of bids allowed is one (1). (3) Documents should be in A4 size, as a general rule. (4) Matters not stipulated in this announcement shall be governed by the Asuka Village Contract Regulations, the Asuka Village Guidelines for Conditionally Open Competitive Tenders with Post-qualification, the Asuka Village Mail-in Tender Guidelines, and other relevant laws and regulations. Nakaozuka Kofun Preservation Geological Survey Services Contract Specifications 1. Service Name: Fiscal Year 2026, No. 221, Geological Survey Services Contract Accompanying Nakaozuka Kofun Preservation 2. Service Purpose: Nakaozuka Kofun, registered as a UNESCO World Heritage site in July 2026 as part of "Asuka-Fujiwara Palace Capital," is an extremely important historical site that indicates the transition from the late Asuka period to the Nara period and the political background of the relocation of the capital to Heijo-kyo. This service aims to obtain geological information to aid in the detailed design for the preservation of Nakaozuka Kofun. 3. Service Details: (1) Location of Performance: Hirata Area, Asuka Village, Takaichi-gun, Nara Prefecture (Refer to the attached "Plan and Cross-section Diagram") (2) Geological Survey (Mechanical Boring, Sounding and In-situ Testing, Seismic Exploration) Geological surveys for kofun (burial mounds) require avoiding damage to historical remains from a cultural property protection and preservation perspective. This service focuses not on buried remains or offerings, but on understanding the ground conditions of the tumulus mound to obtain geological information useful for the detailed design of stabilization measures. (3) Analysis, etc. Based on the data obtained from the field survey, geological cross-sections will be created. Proposed ground constants for each stratum and geological formation necessary for design review will be established. The stability of the slope will be evaluated, and topographical and geological considerations for the design will be compiled. 4. Precautions: (1) Placement of Supervisor: To ensure the proper execution of this survey service, the client will appoint a supervisor who will provide instructions, confirmations, attendances, and inspections regarding the survey plan, on-site work, and deliverable creation to the contractor. The contractor must comply with the supervisor's instructions and proceed with the work smoothly. (2) Cultural Property Protection: ① Exercise caution during the transport and installation of equipment to avoid damaging the tumulus surface or trees. ② If vehicle access is required for on-site transport, obtain prior permission from the client. ③ As this survey location is a historic site (or an area with buried cultural properties), minimize damage to remains during excavation. ④ If archaeological artifacts, discolored soil, wood, or other foreign objects are discovered during excavation, immediately suspend drilling and report to the client and supervisor. A discussion will be held among the client, supervisor, and contractor. (3) Consultation with Related Organizations and Experts: As this survey is within a historical park, it will be conducted in consultation with relevant organizations such as the Ministry of Land, Infrastructure, Transport and Tourism and the Agency for Cultural Affairs. Opinions from academic experts will be reflected in the compilation of deliverables. (4) Safety Management: Ensure adequate safety for the general public visiting or strolling through the historical site. (5) Matters of Doubt: If changes to the plan become necessary due to ground conditions or other obstacles during the execution of on-site work, consult with the client promptly. 5. Deliverables: (1) Report: 1 copy, bound in a simple file (2) Electronic data of the above: 1 CD-R (3) Other: 1 set 6. Contract Period: From the day after the contract signing date until March 26, 2027. 7. Work Plan: Upon commencement of this service, the contractor shall create a "Work Plan" in consultation with the Cultural Properties Division. 8. Meetings and Consultations: The contractor shall hold appropriate meetings with the Cultural Properties Division and related organizations during the execution of this service to ensure smooth progress. Records of these meetings shall be created and mutually confirmed. 9. Service Management: The contractor shall assign a person experienced in similar services as the person in charge to ensure the smooth execution of this service. 10. Delivery Location: Cultural Properties Division, Asuka Village Board of Education Secretariat 2111 Tachibana, Asuka Village, Takaichi-gun, Nara Prefecture, 634-0142 11. Other: If any matters not stipulated in these specifications arise, or if there are any doubts regarding the service details, consult promptly.