Conditional Open Tendering for Procurement of Aircraft Noise Automatic Monitoring Equipment, etc.

Conditional Open Tendering for Procurement of Aircraft Noise Automatic Monitoring Equipment, etc. will be conducted. Announcement The following conditional open tendering will be conducted. (Pre-qualification type) October 28, Reiwa 8 (2026) Issued by: Director of the Ariake Sea Restoration and Environmental Division, Department of Prefectural Affairs, Saga Prefecture, Tsuyoshi Yagawa 1. Matters for Competitive Bidding (1) Procurement Name and Quantity: Aircraft Noise Automatic Monitoring Equipment, etc. Aircraft Noise Automatic Monitoring Equipment (for year-round measurement stations): 2 units Aircraft Noise Automatic Monitoring Equipment (for short-term measurement): 1 unit Aircraft Noise Data Management System: 1 unit Acoustic Calibrator: 1 unit (2) Specifications of Procurement Items: Refer to the attached specifications. (3) Delivery Deadline: By March 19, Reiwa 9 (2027) (Friday). (4) Delivery Location: Location designated by the Ariake Sea Restoration and Environmental Division, Saga Prefecture. 2. Bidding Eligibility Requirements Bidders must meet all of the following requirements: (1) Must have bidding eligibility under Article 1 of the Regulations on Qualifications and Qualification Screening for Bidders Participating in Competitive Tenders for Manufacturing, Repair, Purchase, or Lease of Goods (Saga Prefecture Public Notice No. 129 of 1966). Those who do not have such bidding eligibility and wish to participate in competitive bidding must submit the prescribed application form for bidding eligibility certification to location A by November 2, Reiwa 8 (2026) (Monday). However, if certification is not completed by November 12, Reiwa 8 (2026) (Thursday), bidding participation will not be permitted. A. Name of Department Responsible for Bidding Eligibility Certification and Location for Submission of Application Forms: Postal Code: 840-8570 Address: 1-1-59 Jonai, Saga City, Saga Prefecture, General Affairs Center, Treasury Bureau, Procurement and Vehicle Section (New Building 2F) Telephone Number: 0952-25-7194 Email Address: soumujimu@pref.saga.lg.jp B. Where to Obtain Application Forms: The department in A or the Saga Prefecture website. (2) Must not fall under the provisions of Article 167-4, Paragraph 1 of the Local Autonomy Act Enforcement Order (Cabinet Order No. 16 of 1947). (3) Must not have filed for commencement of rehabilitation proceedings under the Company Rehabilitation Act (Act No. 154 of 2002) or commencement of civil rehabilitation proceedings under the Civil Rehabilitation Act (Act No. 225 of 1999). (4) Must not have had any dishonored checks or bills with financial institutions, etc., during the period from 6 months prior to the bid opening date to the bid opening date. (5) Must not be subject to suspension of designation or suspension of bidding eligibility for contracts awarded by Saga Prefecture, or be subject to temporary suspension of bidding for contracts for public works and services, etc., under the "Saga Prefecture Measures for Suspension of Designation, etc., for Contracts for Construction Work, etc." (6) Must not fall under any of the following, nor have officers, etc., of the company substantially involved in its management: A. Violent group (a violent group as defined in Article 2, Item 2 of the Act on Prevention of Unjustifiable Acts by Violent Group Members (Act No. 77 of 1991). The same applies hereinafter.) B. Violent group member (a violent group member as defined in Article 2, Item 6 of the Act on Prevention of Unjustifiable Acts by Violent Group Members. The same applies hereinafter.) C. Persons who have not been violent group members for 5 years from the date they ceased to be so. D. Persons who are using violent groups or violent group members for the purpose of obtaining unjust profits for themselves, their companies, or third parties, or for the purpose of causing damage to third parties. E. Persons who are directly or actively cooperating with or involved in the maintenance and operation of violent groups by providing funds or benefits to violent groups or violent group members. F. Persons who have socially reprehensible relationships with violent groups or violent group members. G. Persons who are using violent groups or violent group members while knowing that they are such. (7) Must be able to deliver equipment that meets the requirements specified in the bid specifications. 3. Obligations Required of Bidders Bidders must submit the application for confirmation of bidding eligibility along with related documents to the contact department below by 17:00 on November 4, Reiwa 8 (2026) (Wednesday), either in person or by mail (must arrive by 17:00 on November 4, Reiwa 8 (2026)). If submitting by mail, use registered mail and write "Documents for Aircraft Noise Automatic Monitoring Equipment Enclosed" in red on the envelope. You must respond if asked to explain the submitted documents. Additional documents may be requested as necessary. The submitted documents will not be used for any purpose other than that related to the work. Submitted Documents: ・Application for Confirmation of Bidding Eligibility ・に応札仕様書 (Documents confirming that all requirements specified in the bid specifications can be met) ・Documents confirming the specifications of the offered items, etc. (catalogs, etc.) ・Documents showing the quantity of offered components, etc. Contact Department: Postal Code: 840-8570 Address: 1-1-59 Jonai, Saga City, Saga Prefecture, Department of Prefectural Affairs, Ariake Sea Restoration and Environmental Division, Living Environment Section Telephone: 0952-25-7774 E-mail: ariakekaisaisei@pref.saga.lg.jp 4. Confirmation of Bidding Eligibility Bidding eligibility will be determined after screening the documents submitted in 3. The result of the bidding eligibility confirmation will be notified by November 12, Reiwa 8 (2026) (Thursday). 5. Bid Submission Location, etc. (1) Inquiries regarding specifications, etc.: Same as the contact department in 3. (2) Bidders' briefing session: Not held. (3) Date and Time and Location of Bidding and Bid Opening: A. Date and Time: November 19, Reiwa 8 (2026) (Thursday) 14:00 B. Location: Saga Prefectural Government Building, New Building, 11th Floor, Conference Room 112, 1-1-59 Jonai, Saga City, Saga Prefecture. C. Bidding Method: Bidding by direct submission by the bidder or by mail (if submitting bid by mail, use registered mail and it must arrive at the contact department in 3 by 17:00 on November 18, Reiwa 8 (2026). Bids arriving after the deadline will be invalid and will not be opened. Also, write "Aircraft Noise Automatic Monitoring Equipment Bid Form Enclosed" in red on the envelope). (4) Matters Related to Bidding: Bidding must be conducted by the bidder or their agent. However, if an agent is bidding, a letter of attorney must be submitted prior to bidding. (5) Matters Related to Bid Opening: Bid opening will be conducted with the bidder or their agent in attendance. If the bidder or their agent is not in attendance, a prefectural employee not involved in the bidding process will be in attendance. 6. Other (1) Bid Bond and Contract Deposit: ① Bid Bond: Exempted according to Article 103, Paragraph 3, Item 2 of the Saga Prefecture Financial Regulations (Reiwa 4 Saga Prefecture Ordinance No. 35). ② Contract Deposit: Exempted according to Article 115, Paragraph 3, Item 3 of the Saga Prefecture Financial Regulations. (2) Amount to be Stated on Bid Form: When determining the successful bidder, the bid price plus 10% of that amount will be the successful bid price. Therefore, bidders should state the amount equivalent to 100/110 of their estimated contract amount on the bid form, regardless of whether they are taxable or exempt from consumption tax and local consumption tax. (3) Invalid Bids: Bids submitted by any of the following will be considered invalid. A. Persons who are not eligible to participate. B. Persons who have made false declarations in the confirmation of bidding eligibility. C. Persons who have engaged in fraudulent acts in the bidding. D. Persons who have made errors, omissions, or illegible entries in the bid amount, name, etc. E. Persons who have submitted two or more bids. F. Agents who are not qualified. G. In addition to the preceding items, persons who have violated the conditions of the tender. (4) Cancellation of Bids: Bids will be canceled if any of the following apply. Any damages incurred will be borne by the bidder. A. When it is deemed that fair execution of the bid is not possible due to collusion or disturbance among bidders. B. When bidding or bid opening cannot be conducted due to natural disasters or other unavoidable reasons. (5) Method of Determining the Successful Bidder: A. The bidder who submitted a bid within the limit of the estimated price and at the lowest price among valid bids will be the successful bidder. B. If there are two or more bidders with the same lowest bid price, the successful bidder will be determined by lottery immediately. C. If there is no successful bidder after the first bid opening, a second bid will be held immediately. However, if a bidder who submitted a bid by mail is not present for the second bid, they will be deemed to have withdrawn from the second bid. D. Bids are limited to two times in principle. If there is no successful bidder, negotiations for a discretionary contract may be conducted with the bidder who submitted the lowest valid bid in the final round, in accordance with Article 167-2, Paragraph 1, Item 8 of the Local Autonomy Act Enforcement Order. (6) Contact Information: Saga Prefecture, Department of Prefectural Affairs, Ariake Sea Restoration and Environmental Division, Living Environment Section, TEL 0952-25-7774, E-mail: ariakekaisaisei@pref.saga.lg.jp (Same as the contact department in 3) Specifications 1. Item Name: Equipment Configuration (1) Aircraft Noise Automatic Monitoring Equipment (for year-round measurement stations) ・Precision Sound Level Meter ・Aircraft Noise Processing and Recording Unit ・Aircraft Noise Identification Unit ・Actual Sound Recording Unit ・All-weather Windscreen ・Microphone Stand ・Noise Measuring Device Storage Case ・Measuring Device Cable ・Communication Device or External Recording Media ・External Battery ・User Manual ・Other Accessories (2) Aircraft Noise Automatic Monitoring Equipment (for short-term measurement) ・Precision Sound Level Meter ・Aircraft Noise Processing Unit ・Recording Unit ・Aircraft Noise Identification Unit ・Actual Sound Recording Unit ・All-weather Windscreen ・Microphone Stand ・Noise Measuring Device Storage Case ・Measuring Device Cable ・External Recording Media ・User Manual ・Assembly/Disassembly Manual ・Other Accessories (3) Aircraft Noise Data Management System ・Aircraft Noise Data Aggregation and Processing System or Data Management Software ・User Manual ・Operation Manual (4) Acoustic Calibrator ・User Manual 2. Quantity: Aircraft Noise Automatic Monitoring Equipment (for year-round measurement stations): 2 units Aircraft Noise Automatic Monitoring Equipment (for short-term measurement): 1 unit Aircraft Noise Data Management System: 1 unit Acoustic Calibrator: 1 unit 3. Delivery Location: Aircraft Noise Automatic Monitoring Equipment (for year-round measurement stations): Mitagawa Station: 1 unit (Inside Goal Kyushu Plant, 900 Tatsuno, Yoshinogari Town, Kanzaki District) Ue-matsu Station: 1 unit (2516-12 Ideguchi, Oaza Bouso, Kamimine Town, Kanzaki District) Aircraft Noise Automatic Monitoring Equipment (for short-term measurement), Acoustic Calibrator: Saga Prefecture Environmental Center (119-1 Hachiyomizo, Nabeshima Town, Saga City) * Detailed installation locations will be provided separately. 4. Delivery Deadline: The delivery deadline is March 19, Reiwa 9 (2027) (Friday). However, if delivery by the deadline is not possible due to reasons beyond the contractor's control, such as natural disasters, it will be determined separately through consultation. 5. Specifications: Must be capable of automatically measuring and evaluating aircraft noise in accordance with the "Aircraft Noise Measurement and Evaluation Manual (March 2020, Ministry of the Environment)." Each device must have the following functions: (1) Aircraft Noise Automatic Monitoring Equipment A. The system, consisting of the Precision Sound Level Meter, Aircraft Noise Processing and Recording Unit, and Aircraft Noise Identification Unit, must be either an integrated unit or have all functions compactly housed and centrally managed/operated within the noise measuring device storage case. B. The display unit must be an LCD display or an external terminal such as a tablet, providing excellent visibility. C. For short-term measurement, it must have a function to display the instantaneous value of the noise level in real-time, allowing for easy confirmation of the measurement status at the site during equipment installation. D. The operation unit must be easy to operate, such as a touch panel or button operation. E. Time can be automatically calibrated using GPS function, etc. F. For short-term measurement, it must be portable. G. In the case of a cloud-based Aircraft Noise Data Management System (hereinafter referred to as the "Cloud System"), various data measured at year-round measurement stations must be automatically transmitted via a closed network through optical lines or mobile lines. H. It must have a function to ensure operation for safe shutdown in case of power failure, and the device must automatically start up and resume measurement upon restoration of power. (2) Precision Sound Level Meter A. Must be a precision sound level meter that meets the conditions of Article 71 of the Measurement Act and the Class 1 standard of JIS C 1509-1. B. Must have passed calibration under the Measurement Act and have sufficient durability for automatic monitoring. (3) Aircraft Noise Processing and Recording Unit A. Must be able to record information such as date, observation time, maximum noise level, noise duration, single event noise exposure level, quasi-steady noise exposure level, background noise level, and other measured aircraft noise. B. Measured and recorded data can be registered in the Aircraft Noise Data Management System via communication device or external recording media. (4) Aircraft Noise Identification Unit A. In addition to transponder response radio waves, it must be able to identify whether the noise is from an aircraft or not using a direction of arrival identification device or an aircraft closest approach detection identification device. B. Must automatically identify noise as aircraft noise with a correct identification rate of 95% or higher if it meets the set conditions. The identification accuracy rate shall be calculated using the following formula, where A is the number of observed aircraft noises, and B is the number of noises automatically identified as aircraft noise by this system (excluding noise where other noises such as vehicle noise are superimposed): (Identification Accuracy Rate) = B / A × 100 (%) * B must have a 1:1 relationship with A. If multiple single events are observed for one aircraft passage, only one representative case will be counted. However, cases where two or more aircraft noises overlap, or where background noise with a similar or higher sound level overlaps with aircraft noise (in either case, where multiple peaks cannot be confirmed) are excluded from the calculation of the identification accuracy rate.